Finance Committee

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Calendar Date:
Monday, June 10, 2019 - 8:15am

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Meeting Information

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  • Minutes
PDF icon finance_committee_agenda_06-10-19.pdf (121 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:   FINANCE COMMITTEE

DATE:                  Monday, June 10, 2019

TIME:                   8:15 a.m.

PLACE:                Room 213, West Square Building

       505 Broadway, Baraboo, WI  53913

 

REASON FOR MEETING:                            REGULAR

 

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.

  2. Adopt Agenda.

  3. Adopt Minutes of Previous Meetings.

  4. Public Comment.

  5. Communications.

    1.  Communications regarding Lake Redstone funding - Brian Happ, Travis Helms, Lisa & Cary Cochrane.

  6. Business Items.

    1. Preliminary update from auditors on 2018 audit results.

    2. Consider transfer of Human Services prior year fund balance (Fin Pol 5-94).

    3. Review of 2020 budget projections, public forums, outside agency forms.

    4. Consider resolution Increasing County Board and Committee Member Per Diem.

    5. Consider report format for monthly committee reports and budget reports.

    6. Selection of two delegates to the Capital Improvements Plan Committee.

    7. Presentation of American Transmission Company Environmental Impact Fee payments.

    8. Presentation of County financial reports.

  7. Treasurer’s Department Update.

    1. Monthly report – Year-to-date budget report.

    2. Discussion and consideration of projections and program review (mission, vision, goals, and performance measures) for 2020 Budget.

    3. Investment reports.

    4. Review and approval of invoices.

  8. Accounting Department Update.

    1. Monthly report – Year-to-date budget report.

    2. Discussion and consideration of projections and program review (mission, vision, goals, and performance measures) for 2020 Budget.

    3. Review and approval of invoices:Accounting Department

    4. Review and approval of invoices:Entire county and Committee payments.

  9. Public Comment.

  10. Next Meeting.

  11. Adjournment.

COPIES TO:

Dietz                       Kriegl                      Lins                        White Eagle          DeGiovanni          County Clerk

Beghin                   Horkan                  Bolin                      Geoghegan            Hoagland

 

PREPARED BY:                                                                                 Accounting Department

 

  • Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.
PDF icon finance_committee_minutes_06-10-19.pdf (217 KB)

Sauk County Finance Committee

Room 213, West Square Building, Baraboo                                                                                  Monday, June 10, 2019

 

Members present:      Tony DeGiovanni, Tom Kriegl, Kevin Lins and Kristin White Eagle

Members excused:      John Dietz

Others present:            Kerry Beghin, Alene Bolin, Liz Geoghegan, Justin Hoagland and Lynn Horkan

 

The meeting was called to order by Kriegl at 8:15 AM.  Certification of open meeting compliance was given.  Motion by Lins, second by DeGiovanni to adopt the agenda.  Motion carried.  Motion by Lins, second by DeGiovanni to adopt the minutes of previous meeting on May 10, 13 and 21, 2019.  Motion carried. 

 

Public Comment:  None

Communications:  Communications regarding Lake Redstone funding - Brian Happ, Travis Helms, Lisa & Cary Cochrane.

 

Preliminary update from auditors on 2018 audit results.

Hoagland commented audit fieldwork resulted in no correcting journal entries and expect an unmodified opinion.  He reviewed preliminary results and financial health of county.  The new GASB 75 OPEB standard has taken more work, and GASB 87 Leases will be upcoming for fiscal year 2020.

 

Consider transfer of Human Services prior year fund balance (Fin Pol 5-94).

Beghin reviewed related financial policy for Human Services fund balance and reserve. 

Motion by Lins, second by DeGiovanni to transfer $1,020,044.91 Human Services excess fund balance to General Fund.  Motion carried. 

 

Review of 2020 budget projections, public forums, outside agency forms.

Projections for 2020 still anticipate need will outweigh what is available.  Beghin reviewed the first two public forums.  Reviewed the outside agency forms and known new requestors.  Consensus to let staff determine which committee new requests should go to and to use the same form as last year.

 

Consider resolution Increasing County Board and Committee Member Per Diem.

Motion by Lins, second by DeGiovanni to approve the resolution to increase County Board and Committee Member Per Diem.  Motion carried. 

 

Consider report format for monthly committee reports and budget reports.

Report formats were reviewed.  Committee discussed amended versus adopted budget. 

Motion by Kriegl to change the reporting to use originally adopted budget to compare for the complete years and the amended budget to compare for the current year.  No second.  Motion by Kriegl, second by DeGiovanni to postpone discussion to next month.  Motion carried.

 

Selection of two delegates to the Capital Improvements Plan Committee.

Motion by White Eagle, second by DeGiovanni to appoint Lins and Kriegl to the Capital Improvements Plan Committee.  Motion carried.

 

Presentation of American Transmission Company Environmental Impact Fee payments.

None

 

Presentation of County financial reports.

Beghin reviewed the financial reports and sales tax.

 

Treasurer’s Department Update.

Geoghegan reviewed departmental activities, year-to-date budget report and investment reports.

Discussion and consideration of projections and program review (mission, vision, goals, and performance measures) for 2020 Budget.  Consensus of committee to approve department’s mission, vision, goals and objectives.

Motion by White Eagle, second by Lins to approve payment of Treasurer’s Department invoices in the amount of $185,971.57.  Motion carried.

 

Accounting Department Update.

Beghin reviewed departmental activities and year-to-date budget report. 

Discussion and consideration of projections and program review (mission, vision, goals, and performance measures) for 2020 Budget.  Consensus of committee to approve department’s mission, vision, goals and objectives.

Motion by Lins, second by White Eagle to approve payment of Accounting Department invoices in the amount of $5,727.30.  Motion carried.  Motion by Lins, second by White Eagle to approve County accounts payable invoices in the amount of $3,108,103.7. Motion carried.  Motion by Lins, second by White Eagle to approve and committee vouchers of $13,944.60.  Motion carried.

 

Public Comment:  None 

 

Next regular meeting Monday, July 8, 2019, 8:15 AM.

Motion by Lins, second by White Eagle to adjourn the meeting.  Motion carried.

Respectfully submitted,

Kristin White Eagle

Finance Committee Secretary