Finance, Personnel & Insurance Committee Meeting

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Calendar Date:
Tuesday, August 11, 2026 - 4:30pm

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Meeting Information

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PDF icon finance_committee_agenda_08-11-2026.pdf (170 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

AGENDA

 

COMMITTEE:   FINANCE, PERSONNEL & INSURANCE

DATE:                   Tuesday, August 11, 2026

TIME:                   4:30 p.m.

PLACE:                Room 213, West Square Building, 505 Broadway, Baraboo, WI  53913

 

REASON FOR MEETING:            REGULAR

A quorum may be present consisting of members of the Aging & Disability Resource Center Committee; Economic Development Committee;  Finance, Personnel & Insurance Committee; Health and Human Services Committee; Land Resources & Extension Committee; Law Enforcement & Judiciary Committee; Public Works and Infrastructure Committee; and Executive & Legislative Committee.  No governing body will exercise any responsibilities, authority, or duties except for the Finance, Personnel and Insurance Committee. It is possible that a quorum of county board members will be at this meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the County Board pursuant to State ex rel Badke v. Greendale Village Board, Wis 2d 553, 494 n.w.2d 408 (1993), and must be noticed as such, although the County Board will not take any formal actions at this meeting. It is also possible that there may be quorums of other County Board Committees present, although those committees will not take any formal action at this meeting.

 

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law
  2. Adopt Agenda
  3. Adopt Minutes of Previous Meeting(s)
  4. Public Comment
  5. Communications
  6. Business Items
    1. Presentation of Sauk County medical plan options by M3 Insurance
    2. Resolution to Purchase Vehicle for the ADRC Transportation Program and Amend the 2026 Budget
    3. Presentation of quarterly accounts receivable reports as of June 30, 2026
    4. Budget Update
    5. Presentation of County financial reports
  7. Personnel and Insurance Department Update
    1. WC/Safety/Risk Management Report
    2. Benefits Report
    3. Department Report
    4. Monthly report – Year-to-date budget report
    5. Review and approval of invoices: Personnel and Insurance Department
  8. Treasurer’s Department Update
    1. Monthly report – Year-to-date budget report – Investment report
    2. Review and approval of invoices: Treasurer Department
  9. Accounting Department Update
    1. Monthly report – Year-to-date budget report
    2. Review and approval of invoices:  Accounting Department
    3. Review and approval of Committee payments
  10. Next Meeting: September 8, 2026 at 4:30 pm
  11. Closed Session It is anticipated that the Finance, Personnel and Insurance Committee may enter into closed session pursuant to Wis. Stats. S. 19.85 (1) (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. A roll call vote will be taken to go into closed session and to return to open session.
    1. Topic: Discussion and Possible Approval to Purchase Property at 515 Broadway Street, Baraboo, WI  53913
  12. Adjournment.

 

COPIES TO:

Lohr               Burchill        Clift                  Evert, A           McCumber       Pocernich      Ring                  Spencer, T       Waldon

Beardsley      Cooke          Crammond     Dankert           Hause                Machovec     Thompson      Wilson              Witecha

 

PREPARED BY:  Accounting, Personnel and Treasurer Departments

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon signed-finance_committee_minutes_081126.pdf (96 KB)

Tuesday, August 11, 2026

Room 213, West Square Building, Baraboo

 

Members present: Gaile Burchill, Aaron Evert, Tim McCumber (late 4:41 pm), Samuel Pocernich, Terry Spencer, Mark Waldon

Not present: Jim Clift, Brandon Lohr (excused), Raymond Ring (excused)

Others present: Stephanie Beardsley, Mary Jane Camu, Anna Cooke, Staci Dankert, Troy Garwood, Quinn Hause, Jessica Machovec, Tara Thompson, Lisa Wilson

Public: M3 Insurance (Ryan Pelz, Alexis Keller, Tammy Kroenbush)

 

The meeting was called to order by Chair Burchill at 4:30 PM.  Certification of open meeting compliance was given.  Motion by Spencer, second by Evert to adopt the agenda.  Motion carried.  Motion by Waldon second by Evert to adopt the minutes of the previous meeting from July 14, 2026, and special meeting July 21, 2026.  Motion carried.

Public Comment: None

Communications: None

Presentation of Sauk County medical plan options by M3 Insurance.

M3 Insurance presented the options for Sauk County for plan year 2027.

Resolution to Purchase Vehicle for the ADRC Transportation Program and Amend the 2026 Budget.

Hause discussed the need for the vehicle utilizing transportation grant dollars for the purchase. Motion by McCumber, second by Evert to Approve a Resolution to Purchase Vehicle for the ADRC Transportation Program and Amend the 2026 Budget. Motion carried. 

Presentation of quarterly accounts receivable reports as of June 30, 2026.

Beardsley presented the county accounts receivable reports for Clerk of Courts, Health Care Center, Highway and Human Services departments. 

Budget Update.

Beardsley discussed the current budget status. 

Presentation of County financial reports.

Beardsley presented the county financial reports through June 2026. 

Personnel and Insurance Department Update.

Cooke reviewed departmental activities, and various other reports.

Review and Approval of Invoices for the Personnel and Insurance Department.

Motion by Evert, second by Spencer, to approve invoices in the amount of $4,313.68.  Motion carried. 

Treasurers Department Update.

Machovec reviewed departmental activities, financial reports, and investment reports.

Review and Approval of Invoices for the Treasurer’s Department.

Motion by McCumber, second by Evert to approve invoices for $47,262,871.64.  Motion carried. 

Accounting Department Update.

Beardsley reviewed departmental activities, monthly report, and budget report. 

Review and Approval of Invoices for the Accounting Department.

Motion by Spencer, second by Waldon to approve invoices for $7,699.00.  Motion carried.

Review and Approval of Committee payments.

Motion by McCumber, second by Evert to approve the Committee payments of $16,379.28. Motion carried.

Next meeting(s):

Tuesday, September 8, 2026, at 4:30 PM.

Closed Session pursuant to Wisc. Stats. 19.85(1) (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. (Topic: Discussion and Possible Approval to Purchase Property at 515 Broadway Street, Baraboo, WI 53913).

Motion by McCumber, second by Waldon to go to Closed Session pursuant to Wisc. Stats. 19.85(1) (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. (Topic: Discussion and Possible Approval to Purchase Property at 515 Broadway Street, Baraboo, WI 53913).  Motion carried.

Reconvene in open session. Motion by Evert, second by McCumber to move to open session.  Motion carried.

Burchill announced that the committee took action during closed session.

Motion by McCumber, second by Evert to adjourn the meeting at 5:46 PM.  Motion carried.

 

Respectfully submitted,

_______________________ 

Terry Spencer,

Finance, Personnel & Insurance Committee Secretary