Finance Committee

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Calendar Date:
Tuesday, April 10, 2018 - 8:00am

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PDF icon Finance Committee Agenda 04-10-18 (80 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:   FINANCE COMMITTEE

DATE:                   Tuesday, April 10, 2018

TIME:                   8:00 a.m.

PLACE:                Room 213, West Square Building

                                505 Broadway, Baraboo, WI  53913

 

REASON FOR MEETING:                            REGULAR

 

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.

  2. Adopt Agenda.

  3. Adopt Minutes of Previous Meetings.

  4. Public Comment.

  5. Communications.

  6. Business Items.

    1. Discussion and possible resolution Assigning Funds as of December 31, 2017 and Amending the 2018 Budget for These Assignments.

    2. Update on possible 2018 budget overrun for Aging & Disability Resource Center.

    3. Discussion of 2019 budget policies, priorities and timeline.

    4. Presentation of ATC Environmental Impact Fee payments.

    5. Presentation of County financial reports.

  7. Treasurer’s Department Update.

    1. Monthly report.

    2. Review and approval of invoices.

  8. Accounting Department Update.

    1. Monthly report.

    2. Review and approval of invoices:Accounting Department and the entire County.

    3. Possible closed session pursuant to Wisc. Stats. 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.  Performance evaluation of Finance Director.

    4. Reconvene in open session.

  9. Public Comment.

  10. Next Meeting.

  11. Adjournment.

    COPIES TO:

    Bychinski              Flint                        Krueger                  White Eagle          County Clerk

    Beghin                   Horkan                  Bolin                      Geoghegan            Blodgett

     

    PREPARED BY:                                                                                 Accounting Department

    Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon finance_committee_minutes_04-10-18.pdf (139 KB)

Sauk County Finance Committee

Room 213, West Square Building, Baraboo                                                                    Tuesday, April 10, 2018

 

Members present:                Tommy Lee Bychinski, Marty Krueger, Kristin White Eagle

Excused:                       Mike Flint

Others present:             Kerry Beghin, Susan Blodgett, Alene Bolin, Liz Geoghegan

 

The meeting was called to order by Bychinski at 8:00 AM.  Certification of open meeting compliance was given.  Motion by Krueger, second by White Eagle to adopt the agenda.  Motion carried.  Motion by White Eagle, second by Krueger to adopt the minutes of previous meetings on March 19, 2018.  Motion carried.

 

Public Comment:  None

Communications:  None

 

Discussion and possible resolution Assigning Funds as of December 31, 2017 and Amending the 2018 Budget for These Assignments.

Beghin reviewed the use of carried forward funds, the purpose and sources. Oversight committees have reviewed the departmental

carryforwards.  Motion by White Eagle, second by Bychinski to approve resolution Assigning Funds as of December 31, 2017 and Amending the 2018 Budget for These Assignments.  Motion carried.

 

Update on possible 2018 budget overrun for Aging & Disability Resource Center.

Susan Blodgett, ADRC Director, discussed a possible 2018 budget overrun of $76,236 due to staff on covered leave.  ADRC fund balance is available to cover the overage.

 

Discussion of 2019 budget policies, priorities and timeline.

The Committee discussed updates to the budget policies and priorities, as well as the timeline for the 2019 budget.  Motion by Krueger, second by White Eagle to adopt the 2019 Budget Guidance and Timeline.  Motion carried.

 

Presentation of ATC Environmental Impact Fee payments.

None

 

Presentation of County financial reports.

The Committee reviewed the preliminary 2017 financials and 2018 through February.

 

Treasurer’s Department Update. 

Geoghegan highlighted departmental activities.  Motion by Krueger, second by White Eagle to accept the monthly report and approve payment of Treasurer’s Department invoices in the amount of $1,693,084.00.  Motion carried. 

 

Accounting Department Update. 

Beghin highlighted departmental activities.  Motion by White Eagle, second by Krueger to accept the monthly report and approve payment of Accounting Department invoices in the amount of $161,728.81 and County invoices in the amount of $4,864,987.68.  Motion carried. 

 

Public Comment:  None

 

Possible closed session pursuant to Wisc. Stats. 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.  Performance evaluation of Finance Director.

Motion to enter closed session and include Administrative Coordinator by Krueger, second by White Eagle.  Bychinski-Aye, Krueger-Aye, White Eagle-Aye.  Motion carried.

 

Reconvene in open session.

Motion to reconvene in open session by Krueger, second by Bychinski.  Motion carried.

 

Motion by White Eagle, second by Krueger to adjourn the meeting.  Motion carried.

 

Next regular meeting Tuesday, May 8, 2018, 8AM.

 

Respectfully submitted,  

Kristin White Eagle, Finance Committee Secretary