Conservation, Planning, and Zoning Committee

May 21, 2012 CPZ Meeting Minutes (28 KB)

Conservation, Planning, and Zoning (CPZ) Committee members present: J. Ashford, J. Dietz, F. Halfen, J. Lehman, D. Nobs, D. Polivka, R. Puttkamer

Others present: B. Bailey, R. Churchill, B. Cunningham, P. Dederich, K. Felton, B. Michalek, S. Pate, P. Pohle, K. Schauf, B. Wenzel

At 9:00 a.m. Chair Lehman called the Conservation, Planning, and Zoning Committee to order and certified to be in compliance with the Open Meetings Law.

Adopt agenda: Motion by Ashford/Polivka to adopt the agenda. Motion carried, all members in favor. Motion by Polivka/Nobs to move the agenda item discussing the Badger Oversight Management Commission up on the agenda. Motion carried, all members in favor.

Adopt minutes of previous meeting-May 10: Motion by Halfen/Polivka to adopt both sets of minutes from the meetings on May 10 for the Conservation, Planning, and Zoning Committee. Motion carried, all members in favor.

Public comment: None.

Clarification of staff assistance and budgeting with the Badger Oversight Management Commission (BOMC): Wenzel gave the background of the BOMC funding situation. There is money to pay for assistance from Conservation, Planning, and Zoning staff. The master planning process with the DNR will begin this year which will take some extra staff time, possibly twice as much as normal. Simmert is familiar with Badger’s history and will be the CPZ staff person involved at the rate of $50/hour.

Communications:

a. Land and Water Resource Management (LWRM) Plan extension-The five-year Plan expires this year, and we can apply for a five-year extension. Staffing grants are received for approximately $120,000 based on the LWRM Plan. We are starting to work on this and will bring back to the CPZ Committee later this year for approval.

b. Notice from Wisconsin Department of Natural Resources (DNR) of state land purchase-Michalek received a notice that DNR is proposing to purchase 39.2 acres of land in the Town of Troy.

c. National recognition for Bear Creek project-Michalek discussed the national recognition that Bear Creek received as one of ten “waters to watch” in the nation. Brent Bergstrom and other staff from the CPZ Department have been involved in this restoration project.

d. State award for Youth Environmental Projects of Sauk County (YEPS)-Pohle informed the Committee that YEPS received the Wisconsin Invasive Species Council 2012 Invader Crusader award.

e. DNR support of Youth Conservation Days-Michalek reviewed the letter received from the DNR Forestry East Team Leader expressing her support of Youth Conservation Days which the CPZ Department administers and the benefits of this program.

f. There was discussion of the primate monkey looking for affordable lands in Sauk County and neighboring counties. A variance would be needed for Sauk County. The Animal Control Ordinance is for anything that is not incorporated. There is a listing of animals that are exotics. It is not attached to the zoning ordinance.

Land Records Modernization:

a. Department reports and updates-Felton reviewed the monthly report and highlighted the previous month’s issues and projects and upcoming activities.

b. Review and approval of vouchers-Motion by Nobs/Ashford to approve $5,666.30 for the monthly vouchers. Motion carried, all in favor.

Surveyor:

a. Department reports and updates-Dederich discussed issues that he is working on with the Department of Transportation (DOT). He will continue to update the committee on these concerns.

b. Review and approval of vouchers-Motion by Halfen/Ashford to approve the monthly vouchers in the amount of $3,730.00. Motion carried, all in favor.

c. Discussion and consideration of mission, vision and goals-Dederich noted that the mission and vision are pretty much the same as before. Reviewed previous year’s numbers and estimates. Will have copies of the budget available for the public at the June 13 meeting since he will not be there. Discussed the recently passed ordinance defining the Surveyor’s responsibilities.

d. Discussion and consideration of strategic planning for 2013 budget compilation: programs, mandates and priorities; departmental goals and objectives-Dederich presented to the CPZ Committee.

Register of Deeds:

a. Department reports and updates-Bailey presented his report which included numbers for a quarterly report. The vacant position has been filled, and the new staff person should start within two weeks. Invited members of the CPZ Committee to stop in for a tour of his department.

b. Review and approval of vouchers-Motion by Halfen/Polivka to approve two sets of vouchers-$3,402.38 and $3,159.40. Motion carried, all in favor.

c. Resolution for ID Protect software and a bulk processing license for ID Protect-Pate and Bailey informed the Committee that the cost of the ID Protect Electronic Redaction system is $56,562. This is a non-levy purchase. Funding for the project is provided through funds retained from recording documents. There are ongoing annual maintenance fees of $1,734.30 that are also covered by the recording fees. Hope to have every deed online by the end of the year. This will make us in compliance with statutes. This system integrates right into our system. Motion by Halfen/Nobs to approve the purchase fee as on the resolution. Motion carried, all in favor.

Relocate meeting to Conservation, Planning, and Zoning Department (Room 232) for tour of office. Motion by Polivka/Ashford to recess to CPZ Department at approximately 10:50 a.m. Motion carried, all in favor.

Reconvened meeting in County Board Room Gallery (Room 326) at approximately 11:35 a.m.

Discussion and possible approval of Authorizing Director of Conservation, Planning, and Zoning Department to Sign Grant Application(s) with Wisconsin DNR resolution: Michalek informed the Committee that Liebman approved the resolution and discussed that the resolution is only for a grant application. Motion by Polivka/Puttkamer to approve the proposed resolution. Motion carried, all in favor. Any in-kind costs will need to come to the committee.

Budget:

a. Review acronyms-no changes from last meeting.

b. Review organizational chart-no changes from last meeting.

c. Review September 1, 2011, summary memo-no changes from last meeting.

d. Discussion and consideration of mission, vision and goals

e. Discussion and consideration of strategic planning for 2013 budget compilation: programs, mandates and priorities; departmental goals and objectives

Michalek explained that items d and e above would be developed after the public input process at the June 13 CPZ Committee meeting.

Approval of attendance at Southwest Badger Resource Conservation & Development Council meeting: No action required.

Next meeting of the Conservation, Planning, and Zoning Committee will be held on Wednesday, June 13, at 5:00 p.m. and Tuesday, June 26, at 9:00 a.m.

Motion by Ashford/Polivka to adjourn at 12:09 p.m. Motion carried, all members in favor.

Respectfully submitted,

Don Nobs, Secretary