UW - Baraboo/Sauk County Campus Commission - SPECIAL MEETING

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Wednesday, July 10, 2013 - 8:00am

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PDF icon July 10, 2013 SPECIAL UW Campus Agenda (55 KB)

SAUK COUNTY BOARD OF SUPERVISORS
NOTICE OF COMMITTEE MEETING

COMMITTEE:  UW - Baraboo/Sauk County Campus Commission

DATE:   Wednesday, July 10, 2013     TIME: 8:00 AM                       
 
PLACE:  UW - Baraboo/Sauk County Campus in the Rodems Room, 1006 Connie Road,
               Baraboo, WI                                                                                                                                                                                                                                                         
REASON FOR MEETING:  REGULAR:        SPECIAL:   X

ORDER OF BUSINESS:

1. Call to order and certification of compliance with open meeting law.
2. Approval of agenda.
3. Public comment.
4. Communications.
5. Presentation of vendor proposals for Science Facility. 
a. Bray Associates Architects, Inc.   (approximately 8:00 a.m.)
b. Continuum Architects & Planners, S.C.  (approximately 9:10 a.m.)
c. Strang, Inc.  (approximately 10:20 a.m.)
6. Possible closed session pursuant to Wis. Stat. s.19.85(1)(e) deliberating or negotiating the       
purchasing of public properties, the investing of public funds, or conducting other specified
public business, whenever competitive or bargaining reasons require a closed session. 
(Discussion of Strang, Inc.; Continuum Architechts & Planners, S.C. and Bray Associates    
Architects, Inc. presentations of proposals for Science Facility.)
7. Reconvene in open session immediately following the closed session.
8. Consideration of a recommendation regarding architectural firm for construction of science facility at UW Baraboo / Sauk County.
9. Set next date and time.
10. Adjournment.

COPIES TO:
Wedekind Pleger Armstrong Kolb Giese
Lombard Von Asten DeMars Geimer Kohlmeyer
Schauf Palm Geick Web Liason News Media
Liebman Beghin Clark Krueger   Bulletin Boards

DATE NOTICE MAILED:   June 21, 2013
NOTICE PREPARED BY:  Rebecca A. DeMars, Sauk County Clerk

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact the U.W. Baraboo/Sauk County Campus at  *(608) 355-5200 (same number for TTY) between the hours of 8:00 A.M. and 5:00 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can made to accommodate each request.  Website:  www.co.sauk.wi.us

PDF icon July 10, 2013 SPECIAL UW Campus Approved Minutes (50 KB)

Campus Commission – Special Meeting in the Rodems Room, Connie Rd       July 10, 2013

Present:  Wedekind, Lombard, Geimer, Giese, DeMars, VonAsten
Also Present:  Kohlmeyer, Armstrong, Pleger, Krueger, Pinion, Schauf, Liebman, Palm, Pinion, Stieve and others
Absent:  Kolb

Chairperson Wedekind called the Meeting of the Campus Commission to order at 8:00 a.m. noting compliance with the Open Meeting Law.

MOTION (Giese/Geimer) to approve the agenda. Motion carried unanimously.

Public Comments None

Communications  None.

Presentation of vendor proposals for Science Facility
Each vendor was allowed 30 minutes for presentation of proposals and a 30 minute question and answer session.  Before each presentation began; UW Campus Commission members introduced themselves as did each vendor’s representatives.  Followed by each presentation was a 10 minute break.

A)   Bray Associates Architects, Inc. 
Wolfert, Kuhnen and Hacker each took part in the presentation and began by identifying themselves as this projects team members and key personnel that would be involved, followed up with their firm’s background and years of experience.  A  power point presentation of a strategic timeline of the project, project cost allocation of the $ 4.6 million dollar budget,  images of similar past and current projects and a complete campus analysis displayed in macro view of the existing master plan site and four possible other site locations; (north, east, west and south sites).  Pros and cons were presented for each identifying the south site as possibly the best location.  Photographs of the current south location as the proposed site and several conceptual site designs of  floor plans, faculty space, building sections and a conceptual rendering view looking south were presented  in addition to green sustainability objectives and goals. A copy of the power point presentation was distributed.
Question and answer session followed.                        Copy of proposal on file.      

B)   Continuum Architects  & Planners, S.C.
Bongard, Barr, Beyer and Cotharn each took part in the presentation and began with an introduction to their firm’s background, years of experience and other key personnel that would be involved with this project.  Barr; however, would be the only point of contact on this project.  A power point presentation of data provided several past and current projects, strategic timeline and project cost allocations of the $ 4.6 million budget.   They provided information only, no conceptual designs the two possible sites, east (current master plan location) and a north site, providing pros and cons for both sites.  Question and answer session followed.       Copy of proposal on file.  

C)   Strang, Inc.  
Barton, Hale, Kimball and McDuffie each took part in the presentation and began with an introduction to their firm’s background, years of experience and other key personnel that would be involved with this project. Campus landscaping  would be a connecting piece to the location of the site and  design of the project.  A power point presentation of data provided several past and current projects, strategic timeline and project cost allocations of the $ 4.6 million budget.  They provided sketches only  of  two possible site locations, east (current master plan location) and the second could be a one story new building to the north.   A brochure with the team information was distributed. 
Question and answer session followed.            Copy of proposal on file.


Commission did not go into closed session; continued to discuss in open session.  Each member was provided opportunity to speak indicating their thoughts and  concerns pertaining to strength, weaknesses in LEED issues, and visual designs of both possible site options and the science facility.  Bray Associates Architechts project team members brought forth a more stronger, energetic presentation delivering not only one or two options, but four site options providing conceptual site designs of a south site location that none of the other two seemed take the time to pursue.  Bray’s project representatives showed more teamwork, connectivity and goal orientated for this project.  

MOTION (Geimer/Lombard) to approve recommending Bray Associates Architechts, Inc. as the firm for construction of the science facility at UW- Baraboo/Sauk County Campus.  ROLL CALL VOTE:  AYES: (7) Wedekind, Geimer, Lombard, VonAsten, Giese, DeMars and Palm.  NAYS: (0)  

MOTION (Lombard/Giese) to adjourn until July 18, 2013 at 8:00 A.M. for the regular meeting.   Meeting adjourned at 11:35 A.M.  Motion unanimously carried.

 

Rebecca A. DeMars
Sauk County Clerk