The Management Group (TMG) Ad-Hoc Committee

09/27/11 Minutes (35 KB)

MEMBERS PRESENT: M. Krueger, A. Carlson, H. Netzinger, S. Alexander, S. Bach, J. Stoeckmann, T. Bychinski

OTHERS PRESENT: J. Fordham, K. Schauf, M. Posewitz, C. Bodendein, T. Liebman, C. Warwick, B. Orth, T. Tycyznski, K. Gochanour, D. Nobs, P. Murray, P. Rego. L. Dougherty, D. Stehling, B. Stehling

ORDER OF BUSINESS.
The meeting was called to order by S. Alexander at 4:30 P.M. and was certified to be in compliance with the Open Meetings Law.

AGENDA.
Motion by A. Carlson, second by H. Netzinger, to adopt the agenda. Motion carried.

MINUTES.
The minutes from August 30, 2011, business meeting to be approved on October 25, 2011.

PUBLIC COMMENT.
None.

COMMUNICATIONS.
None.

REPORTS ON STAKEHOLDER INPUT.

ADRC.
K. Schauf addressed discussion at last committee meeting on behalf of T. Vandre. Overall structure of other respective departments was discussed including sharing staff and potential program integration. The committee did not recommend a particular structural preference at this juncture. A. Carlson concurred with this assessment.

BOARD OF TRUSTEES.
S. Bach discussed both the governance and structure issues; solicited input from citizen members. The citizen members were in favor of a stronger functional group approach with specific leader and governance change. The remainder of the group will continue to discuss and explore options as appropriate.

HUMAN SERVICES.
S. Alexander discussed various options at the Human Services Board meeting including functional group with leader, option three from TMG report and the divisional approach.

PUBLIC HEALTH.
J. Stoeckmann stated that at the last meeting options and the TMG report itself were discussed. The Board of Health raised concerns with “super committee” structure and amount of time would potentially take for meetings, etc. The current boards/committees have necessary understanding of departments; would like structure whereby the committee chairs meet periodically, combined with changes to functional group with team leader approach.

K. Schauf indicated overall priority was maximizing service and how we provide those services.

VETS.
T. Tycyznski indicated there was no new information to add for discussion purposes.

REVIEW TIMELINE/OPTIONS.
K.Schauf asked group how would like to proceed. Consensus was reached around having written feedback from oversight committees that was in a ranked form.

Based upon that a criteria grid and options list was refined for use by the respective oversight committees. The form will also be used for obtaining input from the functional group.

Process: Options Grid/Timeline:

     1. Clean up list of stakeholder options;
     2. Take written form back to oversight committee;
     3. Oversight committee recommendations with preferred options (scoring matrix). Each item discussed with the criteria listed at the bottom of the document with ratings/scorings. Individual committee members should each score the sheet.
     4. Department managers solicit input from staff/functional group as appropriate.

Motion by M. Krueger, second by T. Bychinski to approve timeline/options grid as presented. Motion carried.

Discussion ensued regarding remaining leadership and governance structures based on handout (attached).

POSSIBLE ACTION ON PREFERRED OPTION.
Motion by M. Krueger, second by A. Carlson to remove option number two from list. Motion carried.

K. Schauf reviewed respective items, grid and options scoring guide; will include definitions and send everything to the group for discussion at committee level.

Motion by M. Krueger, second by A. Carlson, to adjourn until October 25, 2011, at 4:30 p.m. for next business meeting. Motion carried.

MEETING ADJOURNED AT 6:45 P.M.

Respectfully submitted,

Signed by: Judith Stoeckmann, Secretary