Planning, Zoning and Land Records Committee

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Calendar Date:
Tuesday, June 22, 2010 - 9:00am

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Meeting Information

  • Agenda
  • Minutes
HTML icon 06-22-10.htm (5 KB)

REASON FOR MEETING: REGULAR

SUBJECTS FOR DISCUSSION:

  1. Call to order and certify compliance with open meetings law.
  2. Adopt Agenda.
  3. Adopt minutes of previous meeting(s).
  4. Public Comment.
  5. Communications.
  6. Departmental Updates: Mapping
    1. Departmental Report
    2. Vouchers
    3. Consideration of a resolution creating a Land Records Council and Reassigning the Position of County Cartographer / Land Information Officer
    4. Land Records Form 1 Review.
  7. Departmental Updates: Register of Deeds
    1. Departmental Report
    2. Vouchers
  8. Departmental Updates: Surveyor
    1. Vouchers
    2. Departmental Report
  9. Departmental Updates: Planning & Zoning
    1. Vouchers
    2. Discussion and possible action on 3rd Addendum to Lake View Estates Condominium Plat
  10. Agenda items for next meeting.
  11. Next meeting (Thursday June 10, 2010 @ 9:00 A.M.)
  12. Adjournment

COPIES TO: County Clerk Schauf Pate Bailey Gaalswyk Halfen Lehman Ashford Nobs Dederich Kleczek Town Clerks Town Chairpersons

DATE NOTICE MAILED: June 17, 2010

PREPARED BY: Mark Steward, Planning & Zoning Department 

UNDER DIRECTION OF: Gerald Lehman, Chair PZLR Comm., District # 5

NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information; no action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this matter.

Unapproved
HTML icon June 22, 2010 Minutes (5 KB)

Committee Members Present: Lehman, Ashford, Gaalswyk, and Nobs.

Committee Members Absent: Halfen

Others Present: Brian Simmert, Mary White, Kelly Felton, Steve Pate, Joe Fleischmann, Pat Dederich, and Lowell Haugen.

Chair Lehman called the meeting to order at 9:05 A.M. Compliance with open meetings law was certified.

Motion by Gaalswyk, seconded by Ashford to adopt the agenda. Motion carried, 4-0.

Motion by Gaalswyk, seconded by Nobs to approve the minutes of the June 10, 2010 Committee meeting. Motion carried, 4-0.

Public Comment:

Lowell Haugen briefly spoke about a junk ordinance.

Communications: Lehman stated he had been contacted by Joe Bauer, Discussion continued regarding the Bindl Bauer limestone quarry being able to load and haul after 6:00P.M. The 6:00 P.M. condition was part of their Board of Adjustment approval. Simmert stated they would have to go back to the Board for changes in operation time. Lehman stated that conditions could change and staff should take that into consideration.

Creating building lots of less than 35 acres was discussed. Simmert explained that the PUD program could be used to do that.

The permits for the Tri-County Airport were discussed. It was explained that the original survey hasn't been signed and recorded. The Town of Spring Green signed a copy, not the original. Lehman requested to be notified when the permit has been issued.

Steve Pate, MIS Department, appeared and introduce Joe Fleischmann, the summer intern in the Mapping Department. Kelly Felton was also in attendance. She reviewed the departmental update. Pate reviewed the vouchers. Motion by Ashford, seconded by Gaalswyk to approve the vouchers in the amount of $44,037.38. Motion carried, 4-0.

Discussion followed on a resolution creating a Land Records Council and reassigning the position of County Cartographer to the Treasurer's office. The Planning, Zoning and Land Records Committee will be the oversite committee. There is no fiscal impact. Motion by Gaalswyk, seconded by Ashford to approve this resolution. Motion carried, 4-0. This resolution will require a 2/3 vote of the County Board.

Budget Form 1 for Land Records Modernization was reviewed. Motion by Ashford, seconded by Nobs to approve Form #1 as presented. Motion carried, 4-0.

Brent Bailey, Register of Deeds, was not in attendance. The Register of Deeds' monthly report was reviewed and vouchers were discussed. Motion by Gaalswyk, seconded by Ashford to approve the vouchers in the amount of $3,378.25. Motion carried, 4-0.

Pat Dederich, County Surveyor, appeared with his vouchers. His surveying company's tie sheets were reviewed by The Excelsior Group. Remonumentation bounty fees were discussed. Motion by Ashford seconded by Gaalswyk to approve the vouchers in the amount of $7,150.00. Motion carried, 4-0.

Dederich gave his departmental report. A project involving DOT and the County Surveyor was discussed. Using purchase orders to reimburse the county was reviewed. The County Controller didn't understand how this would work. Dederich would be contacting the Corporation Council with this subject.

Brian Simmert appeared and gave a brief update on work on ordinance revisions. He stated the changes would be brought to the Committee and then to the Corporation Council in about a month. The sign ordinance will be a stand alone ordinance. He was working on an alternative energy ordinance. He wasn't sure if an adult entertainment ordinance would be stand alone or part of the whole ordinance. He anticipated listing issues and the Committee would review the proposed ordinance.

Vouchers for the Planning and Zoning Department were reviewed. Motion by Gaalswyk, seconded by Ashford to approve the vouchers in the amount of $660.89. Motion carried, 4-0.

The Committee then reviewed the 3rd Addendum to Lake View Estates Condos. Condos, in general, were discussed. Boat houses were reviewed. Motion by Gaalswyk, seconded by Ashford to approve the condo plat.Motion carried, 4-0.

Motion by Gaalswyk, seconded by Ashford to adjourn. Motion carried, 4-0.

Next meeting scheduled for July 8, 2010.

Respectfully submitted: Joel Gaalswyk, Secretary

Notes by mary white.