Property & Insurance Committee

08-08-2011_approved_minutes.pdf (27 KB)

SAUK COUNTY BOARD OF SUPERVISORS
PROPERTY AND INSURANCE COMMITTEE MEETING
August 08, 2011
APPROVED

Members Present: Virgil Hartje, Al Dippel, George Johnson, David Riek
Others Present: Timothy Stieve, Carl Gruber, Liz Geoghegan, Marty Krueger, Todd Liebman,
Steve Koenig, Rod Mielke

1. Meeting called to order by Hartje at 8:00 a.m. Compliance with Open Meeting Law was met.

2. Adopt Agenda: Motion by Riek, 2nd by Dippel to approve agenda. Carried.

3. Adopt draft minutes of July 11, 2011: Motion by Riek, 2nd by Dippel to approve minutes. Carried.

4. Public comment: None

5. Communications: None.

6. Business Items:
a. Treasurers report - Discuss resolution authorizing issuance of a Quit Claim Deed to certain lands in the
Town of Woodland to Susan M. Peterson. Motion by Johnson, 2nd by Riek to approve and forward
the resolution to County Board. Carried.

Discussion regarding Christmas Mountain tax deeded property. Liz noted she reviewed the schedule and
Marty Krueger noted he has gotten vendors to “clean up the property” for the open house. Marty noted
he checked with a contractor who indicated there was at least $155,000 invested in the property as it
sits.

b. Tim discussed the HCC Demo project. Tim noted that the general contractor has advised he is
completed with the project, but Tim noted he still needs to complete a review of the property. Todd Liebman was present to discuss the issue of those vendors who have not been paid by one of the Subcontractors hired by the General Contractor. Todd noted that the County would not be liable for those unpaid amounts.

Virgil noted that his company was asked to provide pricing for repairs to the storage shed next to the
barn and questioned who was responsible for these buildings. It was noted that these fall under the
Conservation, Planning, Zoning Department. Virgil suggested that at a minimum the roof should be
repaired if we intend on keeping the property. Kathy Schauf noted there should be monies available for such repairs. Todd and Tim will follow-up to see who should handle.

Rod Mielke of the Sauk County Snowmobile association was on hand to discuss the possibility of leasing
the old bus garage at the old HCC property. Motion by Johnson, 2nd by Dippel to approve Todd to
develop a one (1) year lease and bring that lease back to the next Committee meeting for review. Carried.

Virgil noted a request by one of the neighbors of the old HCC property, Donovan Frank, to purchase
approximately two (2) acres of county owned property. Virgil presented a map showing the small piece of property that Mr. Frank was requesting to purchase and explained that there are issues with a garden
and driveway maintained by Mr. Frank on this county owned property. Motion by Johnson, 2nd by
Riek directing Todd Liebman to check into this and determine how to properly proceed with this
request. Carried


c. Discussion regarding ATV trail on the Hillpoint tower site. Tim and Todd noted some of the issues that
involved granting this request. Motion by Johnson, 2nd by Riek to deny the request. Carried.

d. Tim discussed request from Herek Forestry for Limited Temporary Easement across Landfill property.
Todd noted he had no major issue with the easement but wanted to add a few items regarding damages.
Todd & Tim will work on this document and return with the final document for the committee to
consider.

7. Departmental Updates - Risk Management (Carl Gruber).
a. Carl provided the monthly report for Risk Management.
b. Deductibles: Motion by Johnson, 2nd by Riek to approve deductibles totaling $1,000. Carried.

Departmental Updates - Buildings, Communications/Towers & Landfill (Tim Stieve).
a. Tim provided the monthly report for Buildings/Communications.
b. Tim reviewed vouchers. Motion by Riek, 2nd by Dippel to approve the vouchers. Carried.
c. Tim reviewed the Draft Budgets for the Building Services/Risk Management, Landfill and Insurance
Fund. Committee noted that we should consider holding off on the Courthouse Clock Restoration for a
few years.

8. Next Meeting date: Regular meeting was set for September 12, 2011, at 8:00 a.m.

9. Adjourn: Motion by Johnson, 2nd by Dippel to adjourn. Carried.