Finance Committee

  • Printer-friendly version
Calendar Date:
Friday, July 2, 2021 - 9:00am

Add to your calendar:  

Back to calendar

Meeting Information

  • Agenda
  • Minutes
PDF icon finance_committee_agenda_07-02-2021.pdf (117 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:   FINANCE

DATE:                Friday, July 02, 2021

TIME:                 9:00 a.m.

PLACE:               Room 213, West Square Building, 505    Broadway, Baraboo, WI  53913

 

This meeting is open to the public. However, in light of the COVID-19 pandemic, members of the public may wish to watch the meeting on streaming video which can be found on the County’s webpage at https://www.co.sauk.wi.us/meetings. No one should attend the meeting if they are experiencing COVID- or flu-like symptoms, have a fever, sore throat or recently experienced a loss of taste or smell. Masks are encouraged but not required. Social distancing of 6 feet is required.

 REASON FOR MEETING:                            REGULAR

 SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meeting(s).
  4. Public Comment.
  5. Communications.
  6. Business Items.
    1. Discussion and possible action regarding a potential program regarding local TIF projects for infrastructure.
    2. Update on information systems security precautions.
    3. Update on the American Rescue Plan.
    4. Budget 2022 update.
    5. Presentation of County financial reports.
  7. Treasurer’s Department Update.
    1. Monthly report – Year-to-date budget report.  Investment reports.
    2. Review and approval of invoices.
  8. Accounting Department Update.
    1. Monthly report – Year-to-date budget report.
    2. Review and approval of invoices:  Accounting Department
    3. Review and approval of Committee payments.
  9. Next Meeting.
  10. Adjournment.

 

COPIES TO:

Dorner                   Eberl                       Flint                        Krueger                  McCumber            Beghin                   Horkan                   Miller                      Geoghegan            Bradley, Casey   

Nelson, Rob          Pate

               

PREPARED BY:                                                                                 Accounting Department

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon finance_committee_minutes_07-02-2021.pdf (117 KB)

Sauk County Finance Committee

Friday, July 2, 2021

Room 213, West Square Building, Baraboo

Members present: Tom Dorner, Lynn Eberl, Mike Flint, Marty Krueger and Tim McCumber (virtual)

Others present:  Kerry Beghin, Brian Desmond, Liz Geoghegan, Lynn Horkan, Brent Miller, Rob Nelson, Steve Pate

The meeting was called to order by Krueger at 9:00 AM.  Certification of open meeting compliance was given.  Motion by Flint, second by Eberl to adopt the agenda.  Motion carried.  Motion by Dorner, second by Eberl to adopt the minutes of the previous meetings for June 3.  Motion carried. 

Public Comment:  None

Communications:  None

Discussion and possible action regarding a potential program regarding local TIF projects for infrastructure.

Miller commented on the proposal from City of Baraboo and noted that now is not a good time to decrease the County fund balance.  A decrease in the fund balance could drop our bond rating resulting in higher interest rates for the Highway Building project.  Discussed the proposed loan, possible terms and interest rate.  Discussed the benefits of the economic development, scalability and other local governments with similar needs.  Motion by Flint, second by Dorner to table to the October meeting.  Motion carried. 

Update on information systems security precautions.

Pate reviewed the multiple realms that protect the county systems.  Three methods: perimeter security, user security, and detection security.  Discussed user access and supervisor/citizen access and training.  Pate noted there are agreements in place with vendors who have access to county systems, their access is turned on/off as needed.  Discussed resources for security in the future and use of external artificial intelligence (AI) resources for detecting suspicious activity.  Discussed cloud based systems versus in house data storage.

Update on the American Rescue Plan (ARPA).

Miller commented he has met with department heads and supervisors concerning use of ARPA funds.  He reviewed possible uses of funding.  Projects are for the benefit of the County as a whole and will impact communities.  Miller commented on use of funds based on the formula of “loss of revenue”.  Discussed the approval approach similar to use of fund balance: starts in committee, goes to finance, then the board. 

Budget 2022 update.

Beghin working on wage projections.  Miller commented guidance to departments has been 0% with exception of personnel costs.  Departments are working towards compiling their budgets. 

Presentation of County financial reports.

Beghin reviewed notable lines and sales tax, reporting on both through end of May, 2021.  Motion by Eberl, second by Dorner to accept the report.  Motion carried.

Treasurer’s Department Update.

Geoghegan reviewed departmental activities, year-to-date budget report and investment report.  Motion by Flint, second by Eberl to approve invoices for $1,169.77 and $228,700.70.  Motion carried.

Accounting Department Update.

Beghin reviewed departmental activities, financial reports and year-to-date budget report.  Motion by Eberl, second by Dorner to approve invoices for $29,032.46.  Motion carried.  Motion by Dorner, second by Flint to approve committee payments in the amount of $13,964.8.  Motion carried.

Next meetings:

Thursday, August 5, 2021 at 9:00 am – Regular meeting

Motion by Eberl, second by Flint to adjourn the meeting.  Motion carried.

Respectfully submitted,

Lynn Eberl, Finance Committee Secretary