Finance Committee

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Calendar Date:
Thursday, March 4, 2021 - 9:00am

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Meeting Information

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  • Minutes
PDF icon finance_committee_agenda_03-04-2021.pdf (121 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:   FINANCE

DATE:                Thursday, March 04, 2021

TIME:                 9:00 a.m.

PLACE:              Room 213, West Square Building, 505 Broadway, Baraboo, WI  53913

This meeting is open to the public. However, in light of the COVID-19 pandemic, members of the public may wish to watch the meeting on streaming video which can be found on the County’s webpage at https://www.co.sauk.wi.us/meetings. No one should attend the meeting if they are experiencing COVID- or flu-like symptoms, have a fever, sore throat or recently experienced a loss of taste or smell. Masks are encouraged but not required. Social distancing of 6 feet is required.

REASON FOR MEETING:                            REGULAR

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meeting(s).
  4. Public Comment.
  5. Communications.
  6. Business Items.
    1. Consider resolution Gratefully Accepting Donations and Gifts Presented to Sauk County in 2020.
    2. Presentation of 2020 outside agency reports.
    3. Budget 2022 update.
    4. Approval of per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.
    5. Presentation of County financial reports.
  7. Treasurer’s Department Update.
    1. Monthly report – 2020 annual report, Year-to-date budget report.  Investment reports.
    2. Review and approval of invoices.
  8. Accounting Department Update.
    1. Monthly report – 2020 annual report, Year-to-date budget report.
    2. Consider carryforward of funds from 2020 to 2021 for Accounting Department.
    3. Review and approval of invoices:  Accounting Department
    4. Review and approval of Committee payments.
    5. Possible closed session pursuant to Wisc. Stats. 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.  Performance evaluation of Finance Director.
    6. Reconvene in open session
  9. Next Meeting.
  10. Adjournment.

COPIES TO:

Dorner                   Eberl                        Flint                        Krueger                  McCumber            Beghin                   Horkan                    Miller                      Geoghegan           

PREPARED BY:                   Accounting Department

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon finance_committee_minutes_03-04-2021.pdf (121 KB)

Sauk County Finance Committee                                                                         Thursday, March 4, 2021

Room 213, West Square Building, Baraboo

 

Members present: Tom Dorner, Lynn Eberl, Mike Flint, Marty Krueger and Tim McCumber

Others present:  Kerry Beghin, Liz Geoghegan, Lynn Horkan and Brent Miller

 

The meeting was called to order by Krueger at 9:00 AM.  Certification of open meeting compliance was given.  Motion by Flint, second by Eberl to adopt the agenda.  Motion carried.  Motion by Dorner, second by Flint to adopt the minutes of the previous meetings for February 9 and 15.  Motion carried.

 

Public Comment:  None

Communications:  None

 

Consider resolution Gratefully Accepting Donations and Gifts Presented to Sauk County in 2020.

Motion by McCumber, second by Flint to approve the resolution Gratefully Accepting Donations and Gifts Presented to Sauk County in 2020.  Motion carried.

 

Presentation of 2020 outside agency reports.

Beghin noted this information fulfills outside agency requirement to report back 2020 use of appropriations.  Motion by McCumber, second by Eberl to accept the outside agency reports.  Motion carried. 

 

Budget 2022 update.

Miller and the Committee discussed outside agencies, contracted agencies and memberships; position reclassification timeline; and communications with departments to hold to zero increase for operations outside of labor expenses.  The budget will be contingent on the state budget, which most likely will not be finalized early.  Discussed timing of budget priorities and goals, mid-term assessment to review accomplishments and set priorities for future years, and Condition of the County report required from county administrators.  Tentatively set May 25 as special board meeting for mid-term assessment.  Possible American Rescue funds use was discussed.   

 

Approval of per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.

Motion by Flint, second by Eberl to approve per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.  Motion carried.

 

Presentation of County financial reports.

Beghin reviewed notable lines and sales tax.  Motion by Flint, second by Dorner to accept the report.  Motion carried.

 

Treasurer’s Department Update.

Geoghegan reviewed departmental activities, year-to-date budget report, investment report and 2020 annual report.  Motion by McCumber, second by Dorner to approve invoices for $49,391.64 and $151,303.02 and accept the treasurer monthly and annual reports.  Motion carried.

 

Accounting Department Update.

Beghin reviewed departmental activities, financial reports, year-to-date budget report and 2020 annual report. Motion by Flint, second by McCumber to accept the accounting monthly and annual report.  Motion carried.  Beghin reviewed the carryforward request. Motion by McCumber, second by Eberl to approve accounting department $131,764 carryforward.  Motion carried.  Motion by McCumber, second by Dorner to approve invoices for $1,185,038.45 and $26,811.00.  Motion carried.  Motion by McCumber, second by Flint to approve committee payments in the amount of $12,833.24.  Motion carried.

 

Next meeting Thursday, April 1, 2021 at 9:00 am – Regular meeting

 

Possible closed session pursuant to Wisc. Stats. 19.85(1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.  Performance evaluation of Finance Director.

Motion to enter closed session and include Administrator Miller by Eberl, second by McCumber.  Dorner-Aye, Eberl-Aye, Flint-Aye, Krueger-Aye and McCumber-Aye.   Motion carried.

 

Reconvene in open session

Motion to reconvene in open session at 10:27 AM by McCumber, second by Eberl.  Dorner-Aye, Eberl-Aye, Flint-Aye, Krueger-Aye and McCumber-Aye.   Motion carried.

 

Motion by Eberl, second by McCumber to adjourn the meeting.  Motion carried.

 

Respectfully submitted,

Lynn Eberl

Finance Committee Secretary