Finance Committee

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Calendar Date:
Tuesday, February 9, 2021 - 2:30pm

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Meeting Information

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  • Minutes
PDF icon finance_committee_agenda_02-09-2021.pdf (120 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:   FINANCE

DATE:                  Tuesday, February 09, 2021

TIME:                   2:30 p.m.

PLACE:                Room 213, West Square Building, 505    Broadway, Baraboo, WI  53913

This meeting is open to the public. However, in light of the COVID-19 pandemic, members of the public may wish to watch the meeting on streaming video which can be found on the County’s webpage at https://www.co.sauk.wi.us/meetings. No one should attend the meeting if they are experiencing COVID- or flu-like symptoms, have a fever, sore throat or recently experienced a loss of taste or smell. Masks are encouraged but not required. Social distancing of 6 feet is required.

 REASON FOR MEETING:                            REGULAR

 SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meeting(s).
  4. Public Comment.
  5. Communications.
  6. Business Items.
    1. Presentation of quarterly accounts receivable reports as of December 31, 2020.
    2. Consider resolution Approving Licenses, Implementation And Ongoing Support And Maintenance For Tyler Technologies Timekeeping And Related Software.
    3. Consider resolution Authorizing a Contractual Agreement with (to be determined) for Financial Advisor Services Related to Debt Management.
    4. Presentation of County financial reports.
  7. Treasurer’s Department Update.
    1. Monthly report – Year-to-date budget report.  Investment reports.
    2. Review and approval of invoices.
  8. Accounting Department Update.
    1. Monthly report – Year-to-date budget report.
    2. Review and approval of invoices:  Accounting Department
    3. Review and approval of Committee payments.
  9. Next Meeting.
  10. Adjournment.

 

COPIES TO:

Dorner                    Eberl                       Flint                        Krueger                  McCumber            Beghin                   Horkan                    Miller                      Geoghegan            Pate                        Hodges                 

               

 

PREPARED BY:                                                                                 Accounting Department

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon finance_committee_minutes_02-09-2021.pdf (117 KB)

Sauk County Finance Committee                                                                                   Tuesday, February 9, 2021

Room 213, West Square Building, Baraboo

 

Members present: Tom Dorner, Lynn Eberl, Mike Flint, Marty Krueger and Tim McCumber

Others present:  Kerry Beghin, Liz Geoghegan, Kasey Hodges, Brent Miller, Steve Pate

 

The meeting was called to order by Krueger at 2:30 PM.  Certification of open meeting compliance was given.  Motion by Flint, second by Eberl to adopt the agenda.  Motion carried.  Motion by McCumber, second by Dorner to adopt the minutes of the previous meetings for January 7.  Motion carried.

 

Public Comment:  None

Communications:  None

 

Presentation of quarterly accounts receivable reports as of December 31, 2020

Beghin presented the accounts receivable reports.

 

Consider resolution Approving Licenses, Implementation And Ongoing Support And Maintenance For Tyler Technologies Timekeeping And Related Software.

A unified system to track time and attendance, manage scheduling, provide better access for employees to their data, and better tracking for grants.  Motion by McCumber, second by Eberl to a resolution to Approve Licenses, Implementation And Ongoing Support And Maintenance For Tyler Technologies Timekeeping And Related Software.  Motion carried.

 

Consider resolution Authorizing a Contractual Agreement with (to be determined) for Financial Advisor Services Related to Debt Management.

Getting a financial advisor on contract will allow better preparation for rebuild of the Highway Department facilities.  Use of reserves, interest on invested funds, and interest paid on debt (both currently and projected) were discussed.  Financial advisor services versus underwriter services were discussed.  Motion by McCumber, second by Flint to postpone action to a special Finance Committee meeting on Monday, February 15 at 5:30 pm.  Motion carried.

Presentation of County financial reports.

Beghin reviewed notable lines and sales tax.  Motion by McCumber, second by Eberl to accept the report.  Motion carried.

 

Treasurer’s Department Update.

Geoghegan reviewed departmental activities, year-to-date budget report and investment report.  Discussed department in which the real property listing function should be.  Motion by McCumber, second by Dorner to approve invoices for 2021 of $6,402.09 and $149,335.63.  Motion carried.

 

Accounting Department Update.

Beghin reviewed departmental activities, financial reports and year-to-date budget report.  Motion by McCumber, second by Eberl to approve invoices 2020: $30,282.08 and 2021: $229,245.00.  Motion carried.  Motion by McCumber, second by Flint to approve Committee payments in the amount of $12,200.31.  Motion carried.

 

Next meetings  Monday, February 15 at 5:30 pm and Thursday, March, 4, 2021 at 9:00 am – Regular meeting

 

Motion by Flint, second by Dorner to adjourn the meeting.  Motion carried.

Respectfully submitted,

Lynn Eberl

Finance Committee Secretary