Finance Committee

Finance Committee Minutes 02-09-16 (7 KB)

FINANCE COMMITTEE MINUTES

Room 213, West Square Building, Baraboo WI                                                                       Tuesday, February 9, 2016

Members present:                Tommy Lee Bychinski, Wally Czuprynko, Joan Fordham, Marty Krueger and Andrea Lombard

Others present:             Kerry Beghin, Susan Blodgett, Cindy Bodendein, Stephanie Box, Tom Fandry, Liz Geoghegan, Lynn Horkan, Janelle Krueger and Brentt Michalek

The meeting was called to order by Chairperson Bychinski at 8:30 AM.  Certification of open meeting compliance was given.

Motion by Fordham, second by Lombard to adopt the agenda.  Motion carried.  Motion by Fordham, second by Czuprynko to adopt the minutes of previous meetings on January 12 and 19, 2016.  Motion carried.

Public Comment:  None

Communications:  None

Consideration and possible approval of travel request in excess of 300 miles for one (1) Public Health staff member to attend The Public Health Preparedness 2016 Summit, in Dallas, Texas April 18 - 22, 2016.

Bodendein reviewed the summit.  All costs will be covered through a grant.  Motion by Krueger, second by Czuprynko to approve travel request in excess of 300 miles for one (1) Public Health staff member to attend The Public Health Preparedness 2016 Summit, in Dallas, Texas April 18 - 22, 2016.  Motion carried.

Consideration and possible approval of travel request in excess of 300 miles for one (1) Child Support staff member to attend the 2016 National Child Support Enforcement Agency Leadership Symposium, in New Orleans, Louisiana, July 31 to August 3, 2016.

Fandry reviewed the annual symposium and noted it gives states access to national level staff where policies are set.  Scholarships are available to help with costs.  He reviewed the estimated costs and funding.  Motion by Krueger, second by Lombard to approve travel request in excess of 300 miles for one (1) Child Support staff member to attend the 2016 National Child Support Enforcement Agency Leadership Symposium, in New Orleans, Louisiana, July 31 to August 3, 2016.  Motion carried.

Consideration of Resolution Authorizing The Criminal Justice Department to Create of One Full Time Project Position Outside The Budget Process.

J Krueger reviewed the request for proposals (RFP) for the planned contract position were both over budget.  The Criminal Justice Coordinating Committee requests the position be a county project position.  Funds are in the 2016 budget.  Motion by Fordham, second by Czuprynko to authorize The Criminal Justice Department to Create of One Full Time Project Position Outside The Budget Process.  Motion carried.

Presentation of quarterly accounts receivable reports as of December 31, 2015.

Box reviewed the large outstanding receivable balance for Human Services.  Medicaid billing has lagged due to software implementation issues.  She reviewed the plans to have billing complete by deadlines and assured the Committee revenues will be collected.  She noted revenues will be accrued for 2015 and the auditors have been made aware.  Fordham noted the Human Services Board is also aware of delayed billing.

Consider creation of ADRC bank account.

Blodgett noted that a bank account is not needed at this time.  Motion by Krueger, second by Fordham to table the creation of an ADRC bank account.  Motion carried.

Consideration of Resolution Authorizing the Aging & Disability Resource Center to Create of One Full Time Position Outside the Budget Process.

Blodgett reviewed the history of the position and the funding.  The position coordinates caregiver support groups, caregiver scholarship funds, assesses home delivered meal participants and assists with other aging programs as needed.  Position has always been in the ADRC budget but was recently subcontracted using Public Health staff.  Motion by Fordham, second by Krueger to authorize the Aging & Disability Resource Center to Create of One Full Time Position Outside The Budget Process.  Motion carried.

Presentation of County financial reports.  Beghin reviewed notable items, key indicators and sales tax.  Motion by Krueger, second by Czuprynko to receive the report.  Motion carried. 

Treasurer’s Department Update.

Geoghegan reviewed departmental activities.  February settlement is almost half complete, collections are strong.  Ringling Manor will need an updated environmental report by the DNR before proceeding with the next steps with the City of Baraboo.  Motion by Krueger, second by Fordham to accept the Treasurer’s monthly report and approve payment of Treasurer’s Department invoices in the amount of $134,982.84.  Motion carried. 

Accounting Department Update.  Beghin highlighted departmental activities.  She reviewed the recruitment time line for the shared position between the Administrative Coordinator and Accounting Departments.  Motion by Fordham, second by Lombard to accept the monthly report and approve payment of Accounting Department invoices in the amount of $1,011,360.36 and County invoices in the amount of $3,089,070.32.  Motion carried.

Public Comment:  None

Next regular Finance Committee meeting will be Tuesday, March 8, 2016 8:30 AM.

Motion by Krueger, second by Czuprynko to adjourn the meeting.  Motion carried.

Respectfully submitted,

Andrea Lombard, Finance Committee Secretary