*AMENDED Finance Committee Meeting

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Thursday, March 2, 2023 - 8:30am

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SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

*AMENDED AGENDA*

COMMITTEE:   FINANCE

DATE:    Thursday, March 02, 2023

              (Date Amended February 28, 2023)

TIME:     8:30 a.m.

PLACE:   Room 213, West Square Building, 505 Broadway, Baraboo, WI  53913

REASON FOR MEETING:                            REGULAR

A quorum may be present consisting of members of the Aging & Disability Resource Center and Veterans Service Office Committee; Board of Health; Economic Development Committee; Executive & Legislative Committee; Extension Education, Arts & Culture Committee; Finance Committee; Health Care Center Board Of Trustees; Highway Committee; Human Services Board; Land Resources & Environment Committee; Law Enforcement & Judiciary Committee; Personnel & Insurance Committee and Property Committee.  No governing body will exercise any responsibilities, authority or duties except for the Finance Committee. It is possible that a quorum on county board members will be at this meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the County Board pursuant to State ex rel Badke v. Greendale Village Board, Wis 2d 553, 494 n.w.2d 408 (1993), and must be noticed as such, although the County Board will not take any formal actions at this meeting. It is also possible that there may be quorums of other County Board Committees present, although those committees will not take any formal action at this meeting.

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meeting(s).
  4. Public Comment.
  5. Communications.
  6. Business Items.
    1. Consider Resolution to Authorize the Director of Land Resources and Environment to Accept Multi-Discharge Variance Funding; and Amending the 2023 Budget.
    2. Consider Resolution to Contract with TelCom Construction to Update the Fiber Locating Stations for Sauk County Fiber and  to Amend the 2023 Budget.
    3. Consider Resolution to Accept Department of Health Services Grant, Authorize the Creation of a Full-time Dementia Care/Independent Living Specialist Position and a Part-time Independent Living Specialist Supervision Coordinator Position and to Amend the 2023 Budget.
    4. Discussion and possible consideration of budget guidelines, priorities and strategic issues.
    5. Consider resolution Gratefully Accepting Donations and Gifts Presented to Sauk County in 2022.
    6. Review of per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.
    7. Presentation of County financial reports.
    8. * Resolution to Purchase a TruNarc System wih 2022 Carryforward Funds and Amend the 2023 Budget.
  7. Treasurer’s Department Update.
    1. Monthly report – 2022 annual report.  Year-to-date budget report.  Investment reports.
    2. Review and approval of invoices.
  8. Accounting Department Update.
    1. Monthly report – 2022 annual report.  Year-to-date budget report.
    2. Consider carryforward of funds from 2022 to 2023 for Accounting Department.
    3. Review and approval of invoices:  Accounting Department
    4. Review and approval of Committee payments.
  9. Next Meeting.
  10. Adjournment.

COPIES TO:

Dorner                    Eberl                       Flint                        Krueger                  McCumber            Miller                      Horkan

Geoghegan            Thompson            Wilson                    Schlupp                 Crammond           Blodgett                 Cooke

 

PREPARED BY:  Accounting Department

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

Meeting Information

  • Agenda
  • Minutes
PDF icon Finance Committee Agenda 03-02-2023 (167 KB)
PDF icon *AMENDED Finance Committee Agenda 03-02-2023 (139 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:   *AMENDED FINANCE

DATE:   Thursday, March 02, 2023

TIME:    8:30 a.m.

PLACE:                Room 213, West Square Building, 505 Broadway, Baraboo, WI  53913

 

 

REASON FOR MEETING:                            REGULAR

 

A quorum may be present consisting of members of the Aging & Disability Resource Center and Veterans Service Office Committee; Board of Health; Economic Development Committee; Executive & Legislative Committee; Extension Education, Arts & Culture Committee; Finance Committee; Health Care Center Board Of Trustees; Highway Committee; Human Services Board; Land Resources & Environment Committee; Law Enforcement & Judiciary Committee; Personnel & Insurance Committee and Property Committee.  No governing body will exercise any responsibilities, authority or duties except for the Finance Committee. It is possible that a quorum on county board members will be at this meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the County Board pursuant to State ex rel Badke v. Greendale Village Board, Wis 2d 553, 494 n.w.2d 408 (1993), and must be noticed as such, although the County Board will not take any formal actions at this meeting. It is also possible that there may be quorums of other County Board Committees present, although those committees will not take any formal action at this meeting.

 

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meeting(s).
  4. Public Comment.
  5. Communications.
  6. Business Items.
    1. Consider Resolution to Authorize the Director of Land Resources and Environment to Accept Multi-Discharge Variance Funding; and Amending the 2023 Budget.
    2. Consider Resolution to Contract with TelCom Construction to Update the Fiber Locating Stations for Sauk County Fiber and  to Amend the 2023 Budget.
    3. Consider Resolution to Accept Department of Health Services Grant, Authorize the Creation of a Full-time Dementia Care/Independent Living Specialist Position and a Part-time Independent Living Specialist Supervision Coordinator Position and to Amend the 2023 Budget
    4. Discussion and possible consideration of budget guidelines, priorities and strategic issues.
    5. Consider resolution Gratefully Accepting Donations and Gifts Presented to Sauk County in 2022.
    6. Review of per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.
    7. Presentation of County financial reports.
    8. *Resolution to Purchase a TruNarc System wih 2022 Carryforward Funds and Amend the 2023 Budget.
  7. Treasurer’s Department Update.
    1. Monthly report – 2022 annual report.  Year-to-date budget report.  Investment reports.
    2. Review and approval of invoices.
  8. Accounting Department Update.
    1. Monthly report – 2022 annual report.  Year-to-date budget report.
    2. Consider carryforward of funds from 2022 to 2023 for Accounting Department.
    3. Review and approval of invoices:  Accounting Department
    4. Review and approval of Committee payments.
  9. Next Meeting.
  10. Adjournment.

 

COPIES TO:

Dorner                    Eberl                       Flint                        Krueger                  McCumber            Miller                      Horkan

Geoghegan            Thompson            Wilson                    Schlupp                 Crammond           Blodgett

 

PREPARED BY:  Accounting Department

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon Finance Committee Minutes 03-02-2023 (276 KB)

Sauk County Finance Committee

Thursday, March 2, 2023

Room 213, West Square Building, Baraboo

 

Members present: Tom Dorner, Mike Flint, Marty Krueger and Tim McCumber

Excused:  Lynn Eberl

Others present:  Susan Blodgett, Ian Crammond, Liz Geoghegan, Lynn Horkan, Jessica Machovec, Joe Kellogg, Richard Meister, Brent Miller and Tara Thompson

 

The meeting was called to order by Chair Krueger at 8:30 AM.  Certification of open meeting compliance was given.  Motion by Flint, second by Dorner to adopt the amended agenda.  Motion carried.  Motion by McCumber, second by Flint to adopt the minutes of the previous meeting for February 2, 2023 and special meeting February 21, 2023.  Motion carried.

Public Comment:  None

Communications:  None

Consider Resolution to Authorize the Director of Land Resources and Environment to Accept Multi-Discharge Variance (MDV) Funding; and Amending the 2023 Budget.

Krueger reviewed the MDV program and excess funds available due to other counties not participating.  Discussion followed. Motion by Flint, second by McCumber to approve the Resolution to Authorize the Director of Land Resources and Environment to Accept Multi-Discharge Variance Funding; and Amending the 2023 Budget. Motion carried.

Consider Resolution to Contract with TelCom Construction to Update the Fiber Locating Stations for Sauk County Fiber and to Amend the 2023 Budget.

Crammond explained the increase is based on the bids being higher than originally budgeted due to materials and completion timeframe of the project.  Discussion followed.  Motion by McCumber, second by Dorner to approve the Resolution to Contract with TelCom Construction to Update the Fiber Locating Stations for Sauk County Fiber and Amending the 2023 Budget. Motion carried.

Consider Resolution to Accept Department of Health Services Grant, Authorize the Creation of a Full-time Dementia Care/Independent Living Specialist Position and a Part-time Independent Living Specialist Supervision Coordinator Position and to Amend the 2023 Budget.

Blodgett explained two year pilot grant project.  Aging and Disability Resource Center (ADRC) was awarded $194,000, with potential increase if other counties choose not to participate.  The grant assists county residents that do not qualify for Medicaid, to get them support with long-term care program resources.  Discussion followed. Motion by McCumber, second by Flint to approve the Resolution to Accept Department of Health Services Grant, Authorize the Creation of a Full-time Dementia Care/Independent Living Specialist Position, and a Part-time Independent Living Specialist Supervision Coordinator Position and to Amend the 2023 Budget. Motion carried.

Discussion and possible consideration of budget guidelines, priorities, and strategic issues.

Miller discussed following policy for reporting grants to the Finance Committee.  Horkan gave the Budget Guidelines to the committee so they can begin reviewing for the next year budget.  Krueger wants everyone to start the thought process for next year budget and strategic issues.  Discussion followed.

Consider Resolution Gratefully Accepting Donations and Gifts Presented to Sauk County in 2022.

Horkan presented the donations received during 2022 were $457,323.97.  The committee wanted to thank the residents of Sauk County for the donations. Motion by Dorner, second by McCumber to approve the Resolution Gratefully Accepting donations and gifts Presented to Sauk County in 2022. Motion carried.

Review of the per diem and mileage paid to the County Board members per Rule VII.B. of the Rules of the Sauk County Board of Supervisors.

No motion needed.

Presentation of County financial reports.

Horkan reviewed the financial reports.  Sales tax revenue for 2022 was about $12 million.  She noted the premier resort tax for Wisconsin Dells and Village of Lake Delton were stronger than previous years.  Accounting is still wrapping up 2022.

Consider Resolution to Purchase a TruNarc System with 2022 Carryforward Funds and Amend the 2023 Budget.

Meister presented the synopses on the TruNarc System, and the need of the device for the safety of our Law Enforcement Employees.  Meister would like to use $39,350 carryforward funds from 2022. Discussion followed.  Motion by McCumber, second by Flint to approve the Resolution to Purchase a TruNarc System with 2022 Carryforward Funds and Amend the 2023 Budget. Motion carried.

Treasurers Department Update.

Geoghegan reviewed departmental activities, financial reports, year-to-date budget report, investment report and annual report.  Motion by McCumber, second by Dorner to approve invoices of $3,029.51 and $181,075.54 for 2023 expenses.

Accounting Department Update.

Horkan reviewed monthly report, 2022 annual report and the year-to-date budget report.  The 2022 highlight was the timekeeping implementation and staff shuffling while still meeting all deadlines.  Motion by Flint, second by Dorner to approve the 2022 Annual Report. 

Consider carryforward of funds from 2022 to 2023 for the accounting department.  MIS carryforward for $120,708 will be used to finish up timekeeping implementation with highway, and to put toward the implementation of the Human Resource functions of Munis.  Carryforward $13,000 for overtime, training, conferences, and equipment.  Carryforward $10,000 for the ARPA/Opioid/Financial Policies consultant, which we will continue to use in 2023.  Accounting will be returning $11,631 to the general fund, and carryforward $143,708. Motion by McCumber, second by Flint to approve the carryforward of 143,708.  Motion carried.

Flint, second by Dorner invoices of $5,626.00 for 2023 expenses.  Motion carried.  Motion by McCumber, second by Flint to approve committee payments for $10,539.75.  Motion carried.

Next meeting:

Thursday, April 6, 2023, at 9:00 am – regular meeting.

Motion by Flint, second by Dorner to adjourn the meeting at 9:26am.  Motion carried.

Respectfully submitted,

Richard “Mike” Flint, Finance Committee Secretary

Supporting Documents

PDF icon Finance Committee Minutes 03-02-2023 (276 KB)