Finance, Personnel & Insurance Committee Meeting

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Tuesday, May 12, 2026 - 4:30pm

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PDF icon finance_committee_agenda_05-12-2026.pdf (239 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

AGENDA

 

COMMITTEE:   FINANCE, PERSONNEL & INSURANCE

DATE:                Tuesday, May 12, 2026

TIME:                 4:30 p.m.

PLACE:              Room 213, West Square Building, 505 Broadway, Baraboo, WI  53913

 

REASON FOR MEETING:            REGULAR

 

A quorum may be present consisting of members of the Aging & Disability Resource Center Committee; Economic Development Committee;  Finance, Personnel & Insurance Committee; Health and Human Services Committee; Land Resources & Extension Committee; Law Enforcement & Judiciary Committee; Public Works and Infrastructure Committee; and Executive & Legislative Committee.  No governing body will exercise any responsibilities, authority, or duties except for the Finance, Personnel and Insurance Committee. It is possible that a quorum of county board members will be at this meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the County Board pursuant to State ex rel Badke v. Greendale Village Board, Wis 2d 553, 494 n.w.2d 408 (1993), and must be noticed as such, although the County Board will not take any formal actions at this meeting. It is also possible that there may be quorums of other County Board Committees present, although those committees will not take any formal action at this meeting.

 

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meeting(s).
  4. Public Comment.
  5. Communications.
  6. Business Items.

               a. Discussion and possible action on Resolution Authorizing the County Administrator to Sign a Subaward Amendment with Sand County Foundation; Amending the Land Resources and Environment Department 2026 Budget.

              b. Discussion and possible action on Resolution Authorizing the County Administrator to Accept a Notice of Discharge Grant; Amending the Land Resource and Environment Department 2026 Budget.

              c. Discussion and possible action on Resolution Amending the 2026 Budget and Authorizing the Purchase of an Electronic Notification System.

              d. Discussion and possible action on Resolution to Authorize the Creation of One Full-Time Marketing Coordinator Position for the Administration Department.

              e. Discussion and possible action on Resolution Assigning Funds as of December 31, 2025 and Amending the 2025 Budget (2025 Year-end closing).

              f. Discussion and possible action on Resolution Assigning Funds as of December 31, 2025 and Amending the 2026 Budget for These Assignments (Carryforwards).

             g. Set meeting special meeting date/time in September for County Administrator’s budget presentation.

             h. Presentation of quarterly accounts receivable reports as of March 31, 2026.

             i. Presentation of County financial reports.

      7. Personnel and Insurance Department Update.

            a. WC/Safety/Risk Management Report

            b. Benefits Report

            c. Department Report

            d. Monthly report and Year-to-date budget report.

            e. Review and approval of invoices: Personnel and Insurance Department.

     8. Treasurer’s Department Update.

            a. Monthly report – Year-to-date budget report.  Investment reports.

            b. Review and approval of invoices: Treasurer Department.

            c. Review and approval of funds disbursement and closing of CDBG-RLF Housing Bank Account.

     9. Accounting Department Update.

             a. Monthly report – Year-to-date budget report.

             b. Review and approval of invoices:  Accounting Department.

             c. Review and approval of Committee payments.

     10.  It is anticipated that the Finance, Personnel and Insurance Committee may enter into closed session pursuant to Wis. Stats. S. 19.85 (1) (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. (Topic: WPPA Negotiations). A roll call vote will be taken to go into closed session and to return to open session.

     11. Next Meeting: June 9, 2026 at 4:30 pm

     12. Adjournment.

 

COPIES TO:

Lohr            Burchill          Clift        Evert, A         McCumber       Pocernich        Ring          Spencer, T         Waldon       Beardsley      Cooke        Crammond     Kabat        Lange            Machovec       Seidl         Thompson        Wilson

 

PREPARED BY:  Accounting, Personnel and Treasurer Departments

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon signed-finance_committee_minutes_051226.pdf (142 KB)

Sauk County Finance, Personnel & Insurance Committee

Wednesday, May 12, 2026

Room 213, West Square Building, Baraboo

 

Members present: Gaile Burchill, Jim Clift, Aaron Evert, Brandon Lohr, Tim McCumber, Samuel Pocernich, Raymond Ring, Terry Spencer

Not present: Jim Clift, Mark Waldon

Others present: Stephanie Beardsley, Anna Cooke, Ian Crammond, Timothy Kabat, Jessica Machovec, Melissa Schlupp, Jed Seidl, Tara Thompson, Eric Van Den Huevel, Lisa Wilson

 

The meeting was called to order by Chair Lohr at 4:30 PM.  Certification of open meeting compliance was given.  Motion by Evert, second by Spencer to adopt the agenda.  Motion carried.  Motion by Evert second by Burchill to adopt the minutes of the previous meeting from April 8, 2026.  Motion carried.

Public Comment: None

Communications: None

Discussion and Possible Action to Approve a Resolution Authorizing the County Administrator to Sign a Subaward Amendment with Sand County Foundation; Amending the Land Resources and Environment Department 2026 Budget.

Schlupp discussed the need for the amendment for $100,000. Motion by Burchill, second by Evert to Approve a Resolution Authorizing the County Administrator to Sign a Subaward Amendment with Sand County Foundation; Amending the 2026 Budget. Motion carried. 

Discussion and Possible Action to Approve a Resolution Authorizing the County Administrator to Accept a Notice of Discharge Grant: Amending the Land Resources and Environment Department 2026 Budget.

Schlupp discussed the need for the amendment for $560,246. Motion by Spencer, second by Evert to Approve a Resolution Authorizing the County Administrator to Sign a Subaward Amendment with Sand County Foundation; Amending the 2026 Budget. Motion carried. 

Discussion and Possible Action on a Resolution Amending the 2026 Budget and Authorizing the Purchase of an Electronic Notification System.

Seidl discussed amending the 2026 budget to include $249,071.02 from general fund to support the purchase and installation of an electronic Emergency Notification System. Motion by Evert, second by Spencer to Approve a Resolution Amending the 2026 Budget and Authorizing the Purchase of an Electronic Notification System. Motion carried. 

Discussion and Possible Action on Resolution to Authorize the Creation of One Full-Time Marketing Coordinator Position for the Administration Department.

Wilson discussed the need for the creation of the Marketing Coordinator position.  Motion by Lohr, second by McCumber to Approve the Creation of One Full-Time Marketing Coordinator Position for the Administration Department with the reclassification of the Executive Assistant. Motion carried.

Discussion and possible action on Resolution Assigning Funds as of December 31, 2025, and Amending the 2025 Budget (2025 Year end closing).

Beardsley discussed the 2025-year end closing process.  The amount of $121,860 will be transferred from the 2025 contingency fund. Motion by Burchill, second by Evert to approve the Resolution Assigning Funds as of December 31, 2025, and Amending the 2025 Budget (2025 Year End Closing). Motion carried.

Discussion and possible action on Resolution Assigning Funds as of December 31, 2025, and Amending the 2026 Budget (Carryforwards).

Beardsley discussed the carryforwards in the amount of $15,414,596.  Motion by Spencer, second by Evert to approve the Resolution Assigning Funds as of December 31, 2025, and Amending the 2026 Budget (Carryforwards). Motion carried.

Set meeting and special meeting date/time in September for County Administrator’s budget presentation.

The special meeting date/time to review the budget presentation on September 22, 2026, at 4:30pm.

Presentation of quarterly accounts receivable reports as of March 31, 2026.

Beardsley presented the quarterly accounts receivable report for the Clerk of Courts, Health Care Center, Highway and Human services.

Presentation of County financial reports.

Beardsley presented the county financial reports through March 2026. 

Personnel and Insurance Department Update.

Cooke reviewed departmental activities, and various other reports.

Review and Approval of Invoices for the Personnel and Insurance Department.

Motion by McCumber, second by Evert, to approve invoices in the amount of $234,100.36.  Motion carried. 

Treasurers Department Update.

Machovec reviewed departmental activities, financial reports, and investment reports.

Review and Approval of Invoices for the Treasurer’s Department.

Motion by Spencer, second by McCumber to approve invoices for $375,323.49.  Motion carried. 

Review and Approval of Funds Disbursement and Closing of CDBG-RLF Housing Bank Account.

Motion by Evert, second by Burchill to approve invoices for $31,516.69.  Motion carried. 

Accounting Department Update.

Beardsley reviewed departmental activities, monthly report, and budget report. 

Review and Approval of Invoices for the Accounting Department.

Motion by Pocernich, second by Evert to approve invoices for $3,357.00.  Motion carried.

Review and Approval of Committee payments.

Motion by Evert, second by Spencer to approve the Committee payments of $16,948.16. Motion carried.

Closed Session pursuant to Wisc. Stats. 19.85(1) (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. (Topic: WPPA Negotiations).

Motion by McCumber, second by Burchill to go to Closed Session pursuant to Wisc. Stats. 19.85(1) (e) Deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. (Topic: WPPA Negotiations). Motion Carried.

Reconvene in open session.

 

Next meeting(s):

Tuesday, June 9, 2026, at 4:30 PM.

Motion by Ring, second by Evert to adjourn the meeting at 5:48 PM.  Motion carried.

 

Respectfully submitted,

_______________________ 

Terry Spencer,

Finance, Personnel & Insurance Committee Secretary