Aging & Disability Resource Center Committee Meeting

July 2017 ADRC Minutes (359 KB)

SAUK COUNTY BOARD OF SUPERVISORS
MINUTES

Aging & Disability Resource Center Committee
Thursday, July 13, 2017 at 4:00 p.m.
Third Floor County Board Gallery Room 326A, West Square Building, 505 Broadway, Baraboo, WI 53913

Members Present:  Kriegl, Spencer, Braunschweig and Hovde (arrived at 4:08).
Members Absent:  Moore
County Personnel:  Susan Blodgett, ADRC; Quinn Hause, ADRC; Tony Tyczynski, Veterans; and Robin Kitzinger, ADRC

Others Present: 

Chair Kriegl called the meeting to order at 4:01 p.m. and compliance with the Open Meeting Law was verified.

MOTION (Braunschweig/Spencer) to adopt the agenda.  Motion carried unanimously and agenda adopted.

MOTION (Spencer/Braunschweig) to approve the minutes of the regular meeting on June 1, 2017.  Motion carried unanimously.

Public Comment:  None

Communications:  
Blodgett presented a letter received from a client regarding VA admissions and the Sauk Co Health Care Center; a thank you note received from the Director of the CJC and a letter of thanks from Congressman Mark Pocan for having him join our staff in delivering meals.

Next Meeting Date and Time:  
Next meeting date and time: Thursday, August 10, 2017 at 4:00 p.m. West Square Building, 3rd Floor County Board Gallery, Room 326A.  (Pending schedule of HCC Board of Trustees joint meeting.)

Tony Tyczynski, Veterans Service Office:
a) Tyczynski presented departmental updates and service trends for his department.  No MOTION was done.
b) Tyczynski reviewed monthly financial statements.  No MOTION was done.
c) Tyczynski presented monthly bills for his department.
MOTION (Spencer/Braunschweig) to approve bills for $288.53.  Motion carried unanimously.

Susan Blodgett, Aging & Disability Resource Center:
a) Blodgett reviewed the departmental service trends and updates.
b) Blodgett presented the ADRC Regional dashboard reports and the Baraboo Office dashboard reports. 
c) Blodgett presented the Bureau of Aging and Disability Resource Aging Unit Self-Assessment for 2016 and the GWAAR Letter of Compliance. 
MOTION (Spencer/Hovde) to accept and approve the Self-Assessment and Letter of Compliance.  Motion carried unanimously.
d) Blodgett requested authorization to request bids for the purchase of a transportation handicapped service vehicle.  It was noted the funds would come from the DOT trust account and that no levy dollars would be used for the purchase.    MOTION (Braunschweig/Spencer) to get bids for the purchase of a transportation handicapped service vehicle.  Motion carried unanimously.
e) Blodgett requested authorization to get bids for the purchase of an ADRC vehicle.  Discussion followed and the Committee requested additional information that will be presented at next month’s meeting.  No motion was made.
f)  Blodgett presented information in consideration of utilizing the remaining 2016 funds to increase part-time staff hours.  Discussion followed.
MOTION (Braunschweig/Spencer) to move forward with a resolution request for an increase of hours for the part-time I&A worker.  Motion carried unanimously.
g) Blodgett presented the monthly financial statement and asked Chair Kriegl to discuss the new format he requested.  The Committee approved the new format and requested the ADRC to continue using it.
h) Blodgett presented the list of monthly invoices for her department.
MOTION (Spencer/Braunschweig) to approve the 2017 bills in the amount of $62,736.95 (May) & $17,373.72 (June)  TOTAL $80,110.6.  Motion carried unanimously.
i) Blodgett updated the Committee on the status of the relocation of ADRC office space.
j)  Consideration of mission, vision and goals for 2018 budget process; expected operating changes that may impact 2018 budget:  Discussion followed and the ADRC goals for 2018 were identified.  Blodgett reported the budget process is beginning and anything new will be brought into next month’s meeting.
k) Discussion on ADRC Advisory Committee Assignment:  Chuck Spencer will be replacing Becky Hovde on the Advisory Committee pending approval by County Board Chair. 
l)  Chari Kreigl requested the Committee consider having a joint meeting with the HCC Board of Trustees to clarify the difference between assisted living and affordable housing which were presented as strategic issues to the County Board.  Discussion followed and the Committee requested Chair Kreigl arrange a meeting.

Aging & Disability Resource Center of Eagle Country Board Update:
Hovde reported the next meeting will be held July 21, 2017.  A regional quality specialist from the State is scheduled to speak regarding ADRC regions.

Aging & Disability Resource Center Advisory Committee:   None.  Next meeting scheduled for August 29, 2017.

Transportation Coordination Committee:  None.  Next meeting scheduled for August 29, 2017.

Next Meeting Agenda Items:
Analysis of pros and cons of remaining in ADRC region.
Cost estimate of transportation vehicle.
Estimated cost/savings anlaysis if a vehichle was purchased for the ADRC.
2018 Budget Update
Transportation invoices requiring potential write-off.

MOTION (Spencer/Braunschweig) to adjourn until Thursday, August 10, 2017 at 4:00 pm. West Square Building, 3rd Floor County Board Gallery, Room 326A.  (Pending schedule of HCC Board of Trustees joint meeting.) 
Motion carried unanimously and the meeting adjourned at 5:55 p.m.

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.