ADRC & VSO Oversight Committee Meeting

6-14-19_draft_minutes.pdf (305 KB)

COMMITTEE: Aging & Disability Resource Center and Veterans Service Office Committee 

DATE / TIME: Friday, June 14, 2019    at   9:00 A.M.

PLACE:  County Board Gallery, Room 326-B, West Square Building,

                505 Broadway, Baraboo, WI 53913

Members Present:  Spencer, Braunschweig (arrived at 9:20 am), Curry, Whitsell, and McAuliffe (left at 11:06 am)

Members Absent:    none

County Personnel:   Tony Tyczynski, VSO; Susan Blodgett, ADRC; Quinn Hause, ADRC and Stefka Zomer, ADRC

Others Present: Pat Rego, Jim Pritzkow, ADRC; Hannah Halverson, ADRC, Becky Dahl

Chair Spencer called the meeting to order at 9:00 a.m. and compliance with the Open Meeting Law was verified.

MOTION (Whitsell/McAuliffe) to adopt the agenda.  Motion carried unanimously and agenda adopted.

MOTION (Whitsell/Curry) to approve the minutes from the meeting on May 7^th, 2019. Motion carried unanimously. 

MOTION (Curry/Whitsell) to approve the closed session minutes from the meeting on May 7^th, 2019. Motion carried unanimously. 

Public Comment:  Pritzkow and Halverson discussed with   the committee members their vision about   the ADRC space needs. Pritzkow stated that in the next 10 years the population of people 60 and older will grow a lot. We need to be able to help every person who stop by our office, provide for   them confidentiality when they share personally information with us. With “baby boomers “ reaching the age of becoming seniors ADRC need to be able to expand their services. Pritzkow stated that ADRC social workers are sharing office space, and at this point it’s hard to keep the information confidently, work process it’s hard due to the “white noise” in the back ground. Pritzkow stated that all social workers need to be able to meet with their clients in private so they can provide for the clients  better service. Halverson stated that the number of people with special needs has been grown in the last few years. We currently have only one Dementia care specialist but in the future we need to expend this service. The number of people affected with dementia increases every year. Halverson stated that ADRC office should be easy wheelchair accessible, close to the parking area, on the first floor, and all ADRC staff it’s located on one floor.

Communications:  None

Tony Tyczynski, Veterans Service Office:

• Tyczynski discussed the outreach by VSO; The Civic Center event was very successful. VSO and ADRC are working together on outreach.

• Tyczynski discussed the transition to the new Federal Veterans Administration appeals process. Discussed that VSO is experiencing a lot of problems with contract exams relating to scheduling and submitting a claims. Discussion followed; no action taken.

• Tyczynski discussed on year to date activity; He presented to the committee board what VSO have a lot visits scheduled. He stated that some of the flag holders need to be replaced. Discussion followed, no action taken.

b-c) Tyczynski presented the monthly financial statements and the list of monthly invoices for his department.

MOTION (McAuliffe/Braunschweig) to approve the May 2019 bills in the amount of $2, 257.80.  Motion carried unanimously.

      d)     Tyczynski presented to the board the 2020 Budget projections and changes. Discussion followed. No action taken.

Susan Blodgett, Aging & Disability Resource Center:

a-b) Blodgett presented to the board two resolutions:

• Resolution to purchase of a new 15-passengers bus

• Resolution to purchase new nutrition van

Blodgett stated that ADRC transportation department needs new vehicles to provide quality service to our community members. The new vehicles will be used for transporting clients to medical appointments, to take daily excursions and weekly shopping trips, and delivering meals to our clients.  Discussion followed.

MOTION (Braunschweig/Curry) to approve the Resolution to purchase new 15- passenger bus from Carpenter Bus Sales in Franklin, TN for the amount of $76,995.00. Vote all in favor.

MOTION (Braunschweig/Curry) to approve the Resolution to purchase new nutrition van from Kayser Chrysler Center in Sauk City, WI for the amount of $22, 585.00. Vote all in favor.

       c)   Blodgett presented the ADRC 2020 Budget Projections. Discussion followed. No action taken.

1. Oral Health committee – Discussion followed. No action taken

2. Braunschweig nominated Ross Curry to be part of the Nutrition Committee, second by Whitsell.Discussion followed.

    

MOTION (Spencer/McAuliffe) to elect Curry for representative of the ADRC Nutrition Committee. Vote all in favor.

1. Blodgett presented the monthly ADRC report. As of June 3^rd , 2019 ADRC have new transportation coordinator Sara Bryfczynski; Pritzkow and Blodgett will attend a training for Dementia live; ADRC need to hire more transportation drivers.

g-h) Blodgett presented the monthly financial statements and list of invoices for her department.

MOTION (McAuliffe/Curry) to approve the May 2019 bills in the amount of $ 24, 705.77. Motion carried unanimously.

Aging & Disability Resource Center of Eagle County Board Update:

Whitsell stated that the Nursing home relocation grant will be available for ADRC next year. Dahl stated that the Nursing home relocation grant will go to 2022. The Region will have new State Director in the next month. Discussion followed. No action taken.

Next Meeting Date and Time:  

Next meeting date and time: July 10th, 2019 at 9:00 a.m. and August 16^th, 2019 at 9:00 a.m.

Next Meeting agenda items:

• 2020 Budget

• Goals and objectives for ADRC and VSO

MOTION (Whitsell/Curry) to adjourn until Wednesday, July 10^th, 2019 at 9:00 a.m. Motion carried unanimously and the meeting adjourned at 11:14 a.m.

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.