Shanahan Dam Repair Resolution

RESOLUTION NO. ______- 2013

AUTHORIZING DIRECTOR OF CONSERVATION, PLANNING, AND ZONING DEPARTMENT TO ENTER INTO AN AGREEMENT WITH HOLTZ LIME, GRAVEL, AND EXCAVATING, INC. TO REPAIR, REPLACE, AND CONVERT THE HONEY CREEK STRUCTURE #4 (SHANAHAN DAM) FROM A PERMANENT IMPOUNDMENT STRUCTURE TO A FLOOD CONTROL STRUCTURE ONLY.

            WHEREAS, the Honey Creek Structure #4, commonly referred to as the “Shanahan Dam,” is located approximately 2,000 feet north of the intersection of County Road GG and State Road 23, and west of State Road 23; and  

            WHEREAS, the Shanahan Dam was created in 1975 with assistance from the NRCS as part of the PL-566 program to control flood damage, and as one of three structures designed to alleviate flooding problems within the watershed, the county accepted responsibiliy for maintaining the structures for the next 100 years; and

            WHEREAS, in 2009, the then 34-year-old structure is in need of repair due to a broken control valve; and

            WHEREAS, this repair will convert the Shanahan Dam structure from a permanent impoundment structure to a flood control structure only; and

            WHEREAS, the bid from Holtz Lime, Gravel, and Excavating, Inc. was found to meet the requirements put forth in the bid solicitation notice and was selected by the Highway and Parks Committee and Conservation, Planning, and Zoning Committee as the most advantageous bid for the required work.

            NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors, met in regular session, that the bid of Holtz Lime, Gravel, and Excavating, Inc. for repair, replacement, and conversion of the Honey Creek Structure #4 (Shanahan Dam) for $34,040.00 hereby be accepted.

For consideration by the Sauk County Board of Supervisors on August 20, 2013.

Respectfully submitted,

HIGHWAY AND PARKS COMMITTEE

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VIRGIL HARJE, Chair                                             TIM MEISTER

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BRIAN PEPER                                                          DONALD STEVENS                                                 

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PETER TOLLAKSEN                                              

SAUK COUNTY CONSERVATION, PLANNING AND ZONING COMMITTEE

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GERALD LEHMAN, Chair                                      JUDY ASHFORD    

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DON NOBS                                                               JOHN DIETZ                                    

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FRED HALFEN                                                        DENNIS POLIVKA

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RANDY PUTTKAMER

FISCAL NOTE:  The $34,040 will come from the Parks Department’s budget for county dam repair and maintenance.  There is $158,729 available for this type of project.

MIS IMPACT:  No MIS impact.

Bids Received:

            Holtz Lime, Gravel, and Excavating, Inc.  $43,690.00 – reduced to $34,040.00 

            No other bids received.