AUTHORIZING THE CREATION OF ONE FULL TIME ADMINISTRATIVE SPECIALIST POSITION FOR THE SAUK COUNTY HEALTH DEPARTMENT (SCHD) IN THE 2020 BUDGET PROCESS

Committee Status: 
Approved
Budget Status: 
Budgeted
Decision Impact: 
Routine
FTE Impact: 
Yes
Funding Source: 
Levy

Purpose

The current Administrative Specialist position is part time 0.50 FTE.  Due to the workload, this position will need to be full time (1.0 FTE). The Health Department recently absorbed CJCC.  Previously, administrative support, payroll, and invoicing was split between four people in three separate areas (CJCC, Administrative Coordinator and Accounting.) The transition of the CJCC to the Health Department has centralized all these duties to one department and as a result needs additional administrative support. The Administrative Specialist is required to enter data in real time, track referral and resource requests and utilization patterns, produce QI and QA reports, organize community meetings and take minutes, assist in outreach activities and process and compile grant reporting statistics.

Background

Currently there is a need for a full time Administrative Specialist in the Criminal Justice Coordinating Council (CJCC) section of the Health Department.  This request vacates the part time Administrative Specialist position for the CJCC Sauk County Health Department.

 

The current Administrative Specialist position is part time 0.50 FTE.  Due to the workload, this position will need to be full time (1.0 FTE). The Health Department recently absorbed CJCC.  Previously, administrative support, payroll, and invoicing was split between four people in three separate areas (CJCC, Administrative Coordinator and Accounting.) The transition of the CJCC to the Health Department has centralized all these duties to one department and as a result needs additional administrative support. The Administrative Specialist is required to enter data in real time, track referral and resource requests and utilization patterns, produce QI and QA reports, organize community meetings and take minutes, assist in outreach activities and process and compile grant reporting statistics.

 

The difference in tax levy funding required is an increase of $27,942. However, due to the acquisition of the Community Development Block Grant for the CJCC program, we are still able to come in with a decrease of $11,504 in Tax levy support for the CJCC program budget.

Resolution Files: 
File 2020_cjcc_administrative_specialist.docx
File 2020_cjcc_administrative_specialist1003_2019.docx
Budget Status (Other/External Sources): 

The difference in tax levy funding required is an increase of $27,942. However, due to the acquisition of the Community Development Block Grant for the CJCC program, we are still able to come in with a decrease of $11,504 in Tax levy support for the CJCC program budget.

Resolution Body

RESOLUTION NO. _____ - 2019

 

 AUTHORIZING THE CREATION OF ONE FULL TIME ADMINISTRATIVE SPECIALIST POSITION FOR THE SAUK COUNTY HEALTH DEPARTMENT (SCHD) IN THE 2020 BUDGET PROCESS

[Text Box: Fiscal Impact: [ ] None [ X ] Budgeted Expenditure [ ] Not Budgeted] [Text Box: Background: Currently there is a need for a full time Administrative Specialist in the Criminal Justice Coordinating Council (CJCC) section of the Health Department. This request vacates the part time Administrative Specialist position for the CJCC Sauk County Health Department. The current Administrative Specialist position is part time 0.50 FTE. Due to the workload, this position will need to be full time (1.0 FTE). The Health Department recently absorbed CJCC. Previously, administrative support, payroll, grant reporting and invoicing was split between four people in three separate areas (CJCC, Administrative Coordinator and Accounting.) The transition of the CJCC to the Health Department has centralized all these duties to one department and as a result needs additional administrative support. The Administrative Specialist is required to enter data in real time, track referral and resource requests and utilization patterns, produce Quality Improvement and Quality Assurance reports, organize community meetings and take minutes, assist in outreach activities and process and compile grant reporting statistics. ]

 

     

NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors met in regular session, that the Sauk County authorize the creation of one full time (1.0 FTE) Administrative Specialist, effective January 1, 2020.

 

           

For consideration by the Sauk County Board of Supervisors on October 15, 2019.

 

 

Respectfully submitted,

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FINANCE COMMITTEE                                                   PERSONNEL & INSURANCE COMMITTEE

                                                     

___________________________                                               ___________________________

JOHN DIETZ, Chair                                                               TOMMY LEE BYCHINSKI, Chair

 

_________________________________                              _________________________________

THOMAS KRIEGL                                                                SHANE GIBSON

 

________________________________                                _________________________________

JOHN “TONY” DE GIOVANNI                                          PATRICIA REGO

 

_________________________________                              _________________________________

KEVIN LINS                                                                          CARL GRUBER

                           

_________________________________                              _________________________________                             

KRISTIN WHITE EAGLE                                                    TIMOTHY MCCUMBER

 

 

 

Fiscal Note:  Budget request, elim 2021. 

The 2020 budget contains adequate funding for the Administrative Specialist position.

 

FY 2020

Salary for FY 2020

$42,714

Benefits for FY 2020

$24,210

Computer Equipment

 

Other MIS Costs (Computer, Software, wiring, etc.)

Existing

Office Furniture

Existing

Office Supplies

$0

Other Operating Expenditures

$0

Renovation/Relocation Costs

$0

Revenues (Use Negative #)

 

 

Tax Levy

($ 66,924)

 

 

TOTAL

$ 0

 

 

                                                                                   

Information System Note:  Noted in 2020 MIS Budget.

Requested Board Review Date: 
Tuesday, October 15, 2019
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