AUTHORIZATION TO CONTRACT WITH LIFELINE AUDIO VIDEO TECHNOLOGIES TO UPGRADE THE AUDIO & VIDEO SYSTEMS IN THE SAUK COUNTY COURTROOMS, AND AMEND THE 2019 BUILDING SERVICES BUDGET TO COMPLETE THE AUDIO & VIDEO UPGRADE

RESOLUTION NO. _____ - 2019

AUTHORIZATION TO CONTRACT WITH LIFELINE AUDIO VIDEO TECHNOLOGIES TO UPGRADE THE AUDIO & VIDEO SYSTEMS IN THE SAUK COUNTY COURTROOMS, AND AMEND THE 2019 BUILDING SERVICES BUDGET TO COMPLETE THE AUDIO & VIDEO UPGRADE

Fiscal Impact: [ ] None [X ] Budgeted Expenditure [ ] Not Budgeted] 

Background: The Sauk County judicial system has three branches of Circuit Court and a Family Court Commissioner. The audio and video systems were last up graded in the early 2000’s are coming to end of life. The audio and video systems are requiring a lot more attention by the maintenance and information technology staff’s. Input was gathered in preparation of the request for proposal from the judges and court commissioner on how they want the system to operate and assist them with their jobs. A request for proposal was prepared and released to upgrade/overhaul the three circuit court branches and the family court commissioner’s audio and video systems. One proposal was received for the audio/video upgrade. The Facilities Director met with the proposer to see what equipment would be installed, and how system would function and assist the courts in accomplishing their duties more effectively and efficiently. The Facilities Director is comfortable moving forward with the lone proposal from Lifeline Audio Video Technologies at a cost of $122,445. 

     NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors met in regular session, and that the Building Services Facilities Director is hereby authorized to contract with Lifeline Audio Video Technologies. for $122,445 to complete the upgrade of the audio and video systems in the Sauk County courtrooms, and amend the 2019 Building Services budget in the amount of $65,000 to complete the upgrade in the courtroom audio and video systems; and,

     BE IT FURTHER RESOLVED, that the Buildings Services Facility Director is hereby authorized to approve change orders for any potential unforeseen conditions as long as such change orders individually do not exceed $10,000.00, so long as budget dollars are available for those changes.

For consideration by the Sauk County Board of Supervisors on September 17th, 2019.

Respectfully submitted,

Sauk County Property and Insurance Committee

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Scott Von Asten, Chair

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William Hambrecht

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Shane Gibson

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Jean Berlin

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Carl Gruber

Fiscal Note:  Funds for these Audio/Video upgrades will be taken from the 2019 Building Services Capital Improvement budget and the general fund.

Information System Note:  No Information system impact.

Historic Courthouse Audio/Video Bid Tally

Contractor

Bid

Lifeline Audio Video Technologies

$ 122,445.00

No other vendors chose to propose to this RFP