Resolution Amending the 2026 Budget and Authorizing the Purchase of an Electronic Emergency Notification System.

Committee Status: 
Preliminary Review
Budget Status: 
External Source
Decision Impact: 
Significant
FTE Impact: 
No
Funding Source: 
Other (see budget status)

Purpose

To obtain authorization to purchase a facilities emergency notification system and amend the 2026 budget to fund the acquisition.

Background

In February 2025, County Board Supervisors requested options for additional security at County-owned buildings.  The direction provided by those discussions coupled with Sauk County’s current emergency alert system being comprised of an outdated collection of ad hoc components that provide panic button capabilities to select departments, led to an internal team discussion. After a detailed analysis of the County’s current requirements for a replacement system, an RFP was developed and issued, resulting in seven qualified vendor proposals.

 

A selection team, including the Building Services Director, Communications Engineer, County Administrator, Sheriff’s Court Security and Dispatch staff, Emergency Management Director, Human Resources Director, and MIS Staff, reviewed the proposals and selected the system that best met the County’s requirements now and into the future.

 

In addition to updating the emergency alert equipment, the selected system will also replace Emergency Management's current community notification system.

Resolution Files: 
File ens_resolution_draft.docx
File Revised ENS resolution per comments - still needs amounts
Budget Status (Other/External Sources): 

A budget amendment is required to appropriate funds from Fund Balance.

Resolution Body

THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors, met in regular session, that the 2026 Sauk County MIS Department Budget is hereby amended to include xxxxx from fund balance to support the purchase, installation, and configuration of an Electronic Emergency Notification System; and,

 

BE IT FURTHER RESOLVED, that the purchase of an Electronic Emergency Notification System at a cost of xxxxxxx from HQE be and is hereby approved; and,

 

BE IT FURTHER RESOLVED, that the Sauk County MIS Director is delegated the authority to enter into the agreements necessary to obtain said system, and contract for vendor support for a period of three years at an annual recurring cost of xxxxx beginning in 2027.

 

Approved for presentation to the County Board by the Public Works and Infrastructure, Executive and Legislative, and Finance, Personnel and Insurance Committees, this 17th day of March 2026.

Requested Board Review Date: 
Tuesday, May 19, 2026
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