Resolution to Authorize a Contract with Ayres Associates, Inc. for the Acquisition of Orthophotography and Amend the 2025 Budget

Committee Status: 
Approved
Budget Status: 
External Source
Decision Impact: 
Routine
FTE Impact: 
No
Funding Source: 
Combination

Purpose

This resolution seeks to authorize a contract with Ayres Associates for the acquisition of updated orthophotography (aerial imagery). 

Background

The Sauk County Land Information Department manages the Sauk County Geographic Information System (GIS), which is a valuable resource for both public and private users. The system's primary purpose is to provide accurate, up-to-date geographic records for Sauk County. In addition to maps, the GIS includes aerial imagery (orthophotography) covering the entire county, which is vital for various applications, including emergency services and 911 operations.

This resolution seeks to authorize a contract with Ayres Associates for the acquisition of updated orthophotography. Regular updates, typically conducted every three to five years, are essential to ensure the continued accuracy and reliability of this imagery.

Sauk County has been awarded a grant from the Wisconsin Department of Military Affairs (DMA) to help offset a portion of the costs associated with acquiring this updated photography.

Resolution Files: 
File resolution_authorizing_for_orthophotography-final.docx
File reformatted resolution Authorizing a Contract with Ayres Associates, Inc. for the Acquisition of Orthophotography
File Revised Resolution with Finance Committee added
File final revised
File final, final revised
File Reviewed, Final Version
Budget Status (Other/External Sources): 

A portion of the cost will be paid for by a grant from the Wis Dept of Military Affairs.  Additional funds to be appropriated from the 2025 budget by amending to include Land Records Modernization fund balance to cover the County's portion of the costs

Resolution Body

NOW THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors, met in regular session, that Sauk County enter into a contract with Ayres Associates, Inc. for the acquisition and purchase of County-wide 3-inch Leaf-Off Color Orthophotography and related services at a cost of $156,780; and,

BE IT FURTHER RESOLVED, that the 2025 Sauk County Land Records Modernization budget be amended to include an additional $70,725.20 of fund balance from the Land Records Modernization fund to cover those costs not paid for by grant funding; and,

BE IT FURTHER RESOLVED, that the Sauk County GIS Coordinator be delegated the authority to enter into this agreement on behalf of Sauk County. 

Approved for presentation to the County Board by the Sauk County Land Resources and Extension Committee, this 17th day of December, 2024.

Fiscal Note:

The Land Records Modernization fund is a segregated fund supported by recording fees retained from the recording of documents in the Register of Deeds

MIS Note:

Additional electronic storage may be required for the higher resolution imagery

Requested Board Review Date: 
Tuesday, December 17, 2024
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