AUTHORIZING THE RENEWAL OF SAUK COUNTY’S EXISTING MICROSOFT ENTERPRISE AGREEMENT

Resolved by the Board of Supervisors of Sauk County, Wisconsin:

BACKGROUND:

Background: Sauk County is currently enrolled in a Microsoft Enterprise Agreement (EA) and has been since 2009.  An Enterprise Agreement is a three-year license agreement that provides special pricing and licensing terms for products enrolled in the agreement.  Sauk County’s current three-year agreement is set to renew on April 1, 2024.  Under this agreement, Sauk County may purchase additional licenses, at the contracted rate, at any time during the term of the contract and is required to do so in order to maintain the correct number of licenses in compliance with the terms of the agreement.  The term of this agreement is through March 31, 2027.

This renewal will upgrade the current licensing from Office365 to Microsoft365, an enterprise version of the current license model, providing improved security features and enhanced management of end-user devices, including mobile devices.

Under this agreement, Sauk County will license 609 MS Office users and 187 email-only users. 

NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors,

met in regular session, that the existing Microsoft Enterprise Agreement be renewed for a three year term beginning April 1, 2024, at an annual cost of $245,000 (estimate pending final quotes), and;

BE IT FURTHER RESOLVED,  that the Sauk County MIS Director be authorized to obtain additional licenses under this agreement, up to the number required to maintain compliance with said agreement, on behalf of  Sauk County, and;

BE IT FURTHER RESOLVED, that the Sauk County MIS Director be delegated the authority to sign any contracts related to the renewal on behalf of Sauk County.

Approved for presentation to the County Board by the Sauk County Executive and Legislative Committee, this 19^th day of March 2024.

Consent Agenda Item: [  ] YES  [ X ] NO

Fiscal Impact: [  ] None   [ X] Budgeted Expenditure    [] Not Budgeted

Vote Required:  Majority = __X___ 2/3 Majority = ______ 3/4 Majority = _____

The County Board has the legal authority to adopt:  Yes __ __ No ________ as reviewed by the Corporation Counsel, _________________________________, Date:  ________________ .

     Offered and passage moved by:

Executive and Legislative Committee:

_________________________________     £ Aye     £ Nay     £ Abstain     £ Absent    

Timothy McCumber

_________________________________     £ Aye     £ Nay     £ Abstain     £ Absent

John M. Dietrich

      _________________________________     £ Aye     £ Nay     £ Abstain     £ Absent

      Brian L. Peper      

      _________________________________     £ Aye     £ Nay     £ Abstain     £ Absent

      Carl Gruber                                                                                        

      _________________________________     £ Aye     £ Nay     £ Abstain     £ Absent

      Marty Krueger      

Fiscal Note:

The 2024 MIS Budget Provides funding for this renewal

MIS Note:

The proposed system is cloud-based and does not require the purchase of additional hardware or infrastructure to support the use of the software.