Resolution Authorizing to contract with TelCon Construction to update the Fiber Locating Stations for Sauk County fiber and to Amend the 2023 Budget

Resolution Authorizing to contract with TelCon Construction to update the Fiber Locating Stations for Sauk County fiber and to Amend the 2023 Budget

Resolution offered by the Property Committee and Finance Committee

BACKGROUND: Sauk County owns and maintains over 196 miles of fiber optic network cable and conduit throughout the county.  There are approximately 420 vaults along the fiber route.  At each vault is tracer wire and a marking post identify the Sauk County vault location.  The tracer wire follows the fiber to allow locating services to mark the county’s fiber when a ticket is generated through Digger’s Hotline.  The tracing wire and vault markers are original to the fiber networks 2005 installation.  Modern marking poles and connection points are needed to ensure a strong locating connection at each of the county’s vault.  Sauk County wrote a request for bid for the labor to install new marking posts and test stations at each of the county’s approximate 420 vault locations. Sauk County will directly purchase the parts needed for each test station and vault marker and provide to the contractor chosen to install.  The original budgeted for the projects was $100,000.00. American Rescue Plan Act (ARPA) funds are planned to be used to complete the project.  When the materials ($48,000.00) and labor ($117,600.00) bids came in, the total needed to complete the project is $165,600.  Building Services is asking to also amend the current 2023 Building Services Capital Outlay budget to add $65,600 of American Rescue Plan Act (ARPA) dollars planned to the current budget of $100,000.

Resolved by the Board of Supervisors of Sauk County, Wisconsin:

THEREFORE, BE IT RESOLVED THAT, the Sauk County Board of Supervisors, met in regular session, hereby authorizes the County Administrator to sign a contract with Telcom Construction to provide the labor at a cost of $117,600 to install County purchased fiber locating markers and tests stations at a cost of $48,000.

Approved for presentation to the County Board by the Property Committee & Finance Committee, this 21st day of March 2023.

Consent Agenda Item: [ ] YES  [ X ] NO

Fiscal Impact: [  ] None   [  ] Budgeted Expenditure    [ X ] Not Budgeted

Vote Required:  Majority = _____       2/3 Majority = _____        3/4 Majority = ________

The County Board has the legal authority to adopt:  Yes ______ No ________ as reviewed by the Corporation Counsel, _________________________________, Date:  ________________ .

Offered and passage moved by Property Committee:                 

     _________________________________

Carl Gruber

                                                                              _________________________________

Mark “Smooth” Detter

                                                                             _________________________________

                                                                                                         Joel Chrisler

                                                                             _________________________________

                                                                                                         Robert Spencer

     _________________________________

                                                                                                         Mike Anderson                                       

Finance Committee:                 

     _________________________________

Martin F. Krueger

                                                                              _________________________________

Lynn Eberl

                                                                             _________________________________

                                                                                                         Timothy McCumber

                                                                             _________________________________

                                                                                                         Thomas Dorner

                                                                             _________________________________

                                                                                                         Richard “Mike” Flint       

Fiscal Note:  $100,000 is currently budgeted in the Building Services capital projects budget, $65,600 of additional American Rescue Plan Act (ARPA) will be added to the capital projects budget to complete the Fiber Vault marking project

MIS Note:  No Impact.