AUTHORIZING THE PURCHASE OF EQUIPMENT AND SERVICES TO CONFIGURE TWO MEETING ROOMS FOR VIRTUAL MEETINGS

Committee Status: 
Approved
Budget Status: 
External Source
Decision Impact: 
Significant
FTE Impact: 
No
Funding Source: 
Grant

Purpose

To authorize the purchase of equipment need to configure the courthouse jury room and LEC community room for virtual meeting access.

Background

In response to the ongoing Corona Virus pandemic, Sauk County is experiencing an increased demand for virtual access to a variety of government meetings.  To accommodate this need, this resolution seeks to approve the purchase of the necessary audio and video equipment, and related services, to provide this capability in two additional meeting rooms and capture available grant funds to cover most, if not all of the costs.  Initial quotes indicate that these costs would be roughly $35,000 per room.

 

The meeting rooms proposed for upgrade are located in the Courthouse and the Law Enforcement Center.  These upgrades would implement technology similar to what is currently being used in room 213 in these rooms.

Resolution Files: 
File Virtual Meeting Room Upgrades
File Revised Resolution - Virtual Meeting Room Upgrades
Agenda Attachments: 
PDF icon Courthouse Jury Room System
PDF icon LEC Community Room System
Budget Status (Other/External Sources): 

Funding for these costs is to be recovered through the various grant sources available for COVID19 assistance to local governments.

Resolution Body

           NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors met in regular session, that the purchase of the equipment and services necessary to support virtual meetings in the Law Enforcement Center Community Room and the Courthouse Jury Room, at a cost not to exceed $75,000, be and is hereby approved; and,

            BE IT FURTHER RESOLVED, that the 2020 Management Information Systems department budget be amended to include $75,000 for these projects; and,

            BE IT FURTHER RESOLVED, that the Sauk County Management Information Systems Director is hereby delegated the authority to sign any such agreements related to the acquisition, of said products and services on behalf of Sauk County.

 

For consideration by the Sauk County Board of Supervisors on October 20, 2020.

 

Respectfully submitted,

 

EXECUTIVE AND LEGISLATIVE COMMITTEE

Requested Board Review Date: 
Tuesday, October 20, 2020
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