Land Information Council Meeting January 2013

01_30_2013_land_council_minutesapproved.pdf (42 KB)

Land Information Council

Wednesday January 30, 2013

Committee Members Present: Halfen, Pate, Felton, Burton, Bailey, Simmert

Committee Members Absent: Gavin, Stieve, Michalek, Geoghegan, Dederich

Halfen called the meeting to order @ 10:10am

Motion by Pate, seconded by Felton to approve agenda.

Motion by Burton, seconded by Bailey to approve minutes from October 3, 2012 meeting

Public Comment: None

Communications: None

Review of 2012 Budget Balance

Documents from Land Records Budget accounts handed out by Pate.  Fund Balance is roughly $725,000 after all anticipated expenditures are processed.

Discussion of Land Records Activities by Department

Land Information in working on revamping the product and data pricing.  Revisions to the current document are being worked on.  Pricing will be modified with some changes.  Reduction of older photo and contour data, along with restructuring of the data that is distributed is planned.  Data packages will be added to the pricing which would offer a bulk price for data that we normally distribute, keeping the rates the same while offering more data.  Individual data layers will be lowered for purchase, making the package rate a more desirable product.  The new pricing document will be presented to CPZ soon, with an update brought to Land Information Council at the May meeting.

Final 2013 Land Records Modernization Budget

            The fund balance was discussed and what projects could be done and prioritized.

Projects for 2013 Interns were discussed, along with how to help speed up the migration process and transition to the new ArcGIS website.  It was decided that a 3rd Intern would be hired for processing of some of the work.  Projects were discussed for all Interns and integrating the GIS throughout the County.  Sheriff’s Department was mentioned as one department that could benefit from such integration.

One Intern would be utilized to help with finding out what various departmental needs are regarding GIS and data development.  This Intern will work to “interview” departments and identify users and see where the various needs are.  Environmental Health, Highway & Emergency Management were discussed as key departments of interest, along with evaluating the Land Records offices to find out what other projects they may have needs for.  Once these interviews are completed projects would be prioritized and a price list developed for each project.  This would help to focus work on projects once the GIS website is migrated, updated and available for internal and public use.

The Grantor/Grantee historical documents were mentioned as another project to process scanning and indexing of those records.  Surveyor records were discussed.  The Tie Sheet records all need to be scanned and all records including the scanned Plat of Surveys need to be made available on the county website online for public use.

Summary of goals set forth:

1.  Interns - Develop projects to assist with migration of data to new ArcGIS system and assist land records departments.

2.  Archiving and Indexing of old documents.  Ex: Grantor/Grantee historical documents, get scanned and indexed for easier access for research.

3.  GIS Integration throughout the County.  Work with Sheriff's Dept. and others to have them utilize the developments out there and look to develop projects that will enhance county use of the system.

4. Utilize one intern position to talk with Departments and conduct "interviews" to identify users and determine departmental needs. Encourage departments to look "outside the box" for ideas.

(Ex: Environmental Health; Highway - road conditions, road construction schedules and time lines, road signs inventory; Emergency Management; Land Records offices & others....)

5.  Section Corner Remonumentation.  Revise the List of Qualified Contractors. County Surveyor to work on development of projects and priority of corner acquisition, along with price list.
 

Agenda Items for next meeting

Update from Pat Dederich on the Remonumentation plans, projects and RFQ proposal per Corp. Counsel.

Internships for 2013 – update on projects for summer interns and devise guidance plan for intern that will be working with GIS departmental project interviews.

Next meeting (set for Thursday May 23, 2013 @ 10:00 AM; MIS Training room meeting area)

Adjournment

            Motion by Pate, seconded by Bailey to adjourn @ 11:25am.

Submitted by,

Kelly K. Felton, Secretary