Conservation, Planning and Zoning Committee Meeting

Minutes (96 KB)

SAUK COUNTY BOARD OF SUPERVISORS
CONSERVATION, PLANNING, AND ZONING COMMITTEE
Thursday, September 14, 2017
County Board Room, Sauk County West Square Building

 

Conservation, Planning, and Zoning (CPZ) Committee members present:  D. Polivka, E. Peterson, J. Ashford, C. Spencer,  J. Dietz, S. Laubscher.

Absent:  M. Flint, C. Pettersen.

Others present:   L. Wilson, G. Templin, M. Keenan, P. Dederich, B. Bluer, A. Bolin, I. Crammond, M. Hanson, B-Simmert (arriving later).  See registration slips for others present.

At 9:00 a.m. Polivka called the Conservation, Planning, and Zoning Committee meeting to order and Templin certified to be in compliance with the Open Meetings Law. 

Adopt agenda:   Motion by C. Spencer/J. Ashford to adopt the amended agenda with the change to the next meeting dates. Motion carried, all in favor.

Motion by E. Peterson/C. Spencer to approve the August 22nd CPZ Committee meeting minutes.  Motion carried, all in favor.

Public Comment:

None.

Communications: 

Wilson reviewed several Motions under review by the State Legislature that is being added to the budget bill, that could possibly affect Department regulations and zoning authority.  Committee suggested that the Department get ahold of our local legislatures for opposition and the effects on the county.
 

Update from Southwest Badger Resource Conservation & Development Council – Brandon Bleuer – Stewardship Forester.  Brandon Bleuer appeared and provided an update on the programs and projects they are working on.  He introduced Tyler Vorak, Invasive Specialist, who spoke of the program and projects he works on as well and offered his assistants with educational aquatic invasive species.

Public hearing: To begin at approximately 9:15 a.m. (Committee to consider and take possible action at the conclusion of the respective hearing.)

a.   Discussion and possible action to adopt the 2018-2028 Sauk County Land & Water Resource Management Plan pursuant to Wis Stat 92.10(6) and Wis. Admin Code ATCP 50.12, 50.30(3).

Melissa Keenan, Conservation, Planning and Zoning, appeared and presented the LWRM plan for the Department, provided a background and history of the plan and how it was developed.

Peterson asked questions about strategies on phosphorus and forest lands.

Seeing as no one else wished to speak, Chair Polivka closed the public portion of the public hearing at 9:50 a.m. and went into deliberation.

Motion by C. Spencer/J. Ashford to approve the LWRM Plan.  Motion carried, 5-0.

Solar/Energy Efficiency Findings Update – Mark Hanson

a.  Status and nature of RFP - – Hanson reviewed the solar information and plan elements and provided an update on the Health Care Center solar sites for RFP.  The proposed date for RFP is September 18th and then reviewed the rest of the schedule.  Hanson reviewed a powerpoint presentation.  Spencer verified the only location option at the LEC is the roof.   Hanson verified that was correct due to no land being available.
b.  Schedule going forward – Crammond spoke of the next phases going forward.

c.  Brief comments were discussed on contracting at Northland Pines School District.

County Surveyor

a.  Department report and vouchers.   Dederich provided a departmental report and vouchers in the amount of $1,200.   Motion by J. Ashford/J. Dietz to approve vouchers in the amount of $1,200.  Motion carried, all in favor.   He also stated that the contractors are addressing the sides of the Great Sauk Trail that he considered to be a hazard with landscaping and will hold off on setting monuments until their work is done.

b. Review and possible action on 2018 draft budget.   Dederich then reviewed his 2018 draft budget with a change to MIS Department Chargeback line items and Workman’s Comp.  He stated comments were brought up at his staff review on his budget regarding the bounty line item, to which he disagrees .  His opinion is to go to County Board, by resolution, to increase the amount per corner, to address these items.  He stated the other alternative suggested was to increase the line item for part-time wages/no benefits, and he suggested there is confusion what can be changed during the course of his term, which has him doing more of the work in-house.  Peterson asked if he is doing the work, who verifies his work.  Dederich stated his work is checked through another surveyor, who is paid for that verification, which is Matt Filus.  He confirmed he doesn’t have a fixed proposed budget and questioned  if any items should be changed prior to taking to Finance.  Peterson stated in  looking at the budget the way it is now, it is pretty close to no increase.   Dederich stated he disagrees with the Administrative Coordinators recommended changes to his proposed budget.  Peterson asked him to reduce his budget to make it a $0 increase.

Spencer asked about 2016 to 2017 and 2017 to 2018 wages, as they went up 30% and asked why.  Dederich stated it may have gone up but funds went back to fund balance and were not used. 

Dederich asked if now is the time to make adjustments to the budget the remonumentation bounty or wait.  Peterson stated to leave it the way it is now and deal with it later.  Spencer also requested a neutral increase budget.

Motion by C. Spencer/E. Peterson to move the Surveyors budget on, with a zero increase.  Motion carried, all in favor. 
 

Register of Deeds Department
a.  Department report.  In Bailey’s absence, Templin reviewed the Department report.

b.  Review and approval of vouchers  Templin reviewed vouchers.  Motion by S. Laubscher/J. Dietz to approve the vouchers in the amount of $9,755.96.  Motion carried, all in favor.

c.  Review and possible action on 2018 draft budget.  Templin reviewed the ROD budget, as submitted by Bailey.  Motion by C. Spencer/S. Laubscher to forward ROD 2018 draft budget to Finance.  Motion carried, all in favor.

Conservation, Planning and Zoning Department

a.  Department Report.   Wilson reviewed the Department report.

b.  Review and approval of vouchers.   Templin provided vouchers in the amount of $83,202.23.  Motion by S. Laubscher/C. Spencer to approve the vouchers in the amount of $83,202.23.  Motion carried, all in favor.

c.  Review and approval of amended CPZ 2018 draft budget.  Wilson reviewed the amended draft budget for 2018.  Motion by J. Ashford/J. Dietz to approved the draft budget with the adjustment to healthcare.  Motion carried, all in favor.

d.  Review of possible zoning ordinance amendments.  Wilson presented a copy of possible zoning ordinance amendments that are being reviewed by the department.  Committee is to review for further discussion.

Review and possible approval of County farm Lease Amendment.  Wilson discussed options for reimbursement of lease funds due to the operator not being able to use the land/buildings due to storm damage.  The Committee discussed the options and believes option #2 is the best option.  Suggested taking the option to the lessee and bring back to the committee for formal action.

Selection of a CPZ Committee representative to attend LWRM presentation.  Wilson spoke of the meeting on October 3rd.  Committee discussed a representative.   Peterson suggested Polivka to attend on behalf of the committee.

Review and approval for signature on Clean Sweep Letter of Support.  Wilson reviewed the requirements for the Clean Sweep grant application and the need for a letter of support from the committee.   Motion by S. Laubscher/C. Spencer to support the letter for Clean Sweep.  Motion carried, all in favor.

Discussion and possible recommendation:  2017 Resolutions of WCA.  Wilson reviewed the resolutions before the WCA that would affect the CPZ Department/Committee.  Polivka stated he has no desire to support the Paris Climate Agreement.  The Committee agreed. 

Discussion and possible action on a Conditional Use Permit for  Planned Rural Development (PRD) of a lot for Bernard Bill located in Section 18, T12N, R3E, Town of Ironton, Sauk County, pursuant to Subchapter IX, of the Sauk County Code of Ordinance.  Wilson reviewed the PRD/CUP request for Bill, stated it meets the conditions for the PRD and suggested that it is conditioned on the Town’s approval.  Spencer asked about access across the creek.  Simmert appeared and explained the access and the intention for acquiring the lot.  Motion by C. Spencer/E. Peterson to approve the PRD/CUP.  Motion carried, all in favor.

Discussion and possible action on a Conditional Use Permit for  Planned Rural Development (PRD) of a lot for Midvale Farm LLC/Jimmie Pfaff located in Section 34, T12N, R5E, Town of Excelsior, Sauk County, pursuant to Subchapter IX, of the Sauk County Code of Ordinance.  Simmert reviewed the PRD request for Pfaff for the intent of a family member to take lands out of agriculture to build a residence.  He also discussed the conversion rate and that it meets the requirement for a PRD.  Motion by E. Peterson/J. Ashford to approve the PRD request.  Motion carried, all in favor. 

Discussion and possible action on a Conditional Use Permit for  Planned Rural Development (PRD) of a lot for David Brennan located in Section 20, T12N, R6E, Town of Baraboo, Sauk County, pursuant to Subchapter IX, of the Sauk County Code of Ordinance.  Simmert reviewed the PRD request to convey property to a family member, and verified the PRD needs to be approved by Town.  Motion by C. Spencer/J. Dietz to approve the PRD request.  Motion carried, all in favor. 
 

Next meetings of the Conservation, Planning, and Zoning Committee will be held on Monday, September 18th at 9:00 a.m. and Tuesday, September 26th, 2017 at 2:00 p.m.

Motion by C. Spencer/E Peterson to adjourn at 11:30 a.m.  Motion carried, all in favor.

Respectfully submitted,

Judy Ashford, Secretary