2015 Paper Bid

REQUEST FOR QUOTATION

SAUK COUNTY

PAPER, PREPRINTED LETTERHEAD, AND ENVELOPES

Wednesday, December 3, 2014

I.          Point of contact:         Shawna Bongard

                                                Sauk County West Square Building

                                                505 Broadway

                                                Baraboo, Wisconsin  53913

                                                608-355-3274

                                                sbongard@co.sauk.wi.us

II.        Quotation Due Date:  One (1) sealed copy of the quotation must be received and date stamped no later than 1:00 p.m., Central Standard Time, Monday, December 29, 2014.  Faxes are not acceptable.  Quotations or amendments received by Sauk County after that time will not be considered.  Public Opening of quotations will be conducted in the Administrative Coordinator’s Office at 3:30 p.m., Monday, December 29, 2014 in the Administrative Coordinator’s Office, Room 134, Sauk County West Square Building, 505 Broadway, Baraboo, Wisconsin 53913.

III.       ALL QUOTATIONS MUST BE ADDRESSED TO:

                                                Sauk County Clerk

                                                Sauk County West Square Building

                                                505 Broadway

                                                Baraboo, Wisconsin  53913

            The words "PAPER QUOTATION" must be marked on the opaque, sealed envelope.

1.0       SCOPE

            1.1       This document constitutes a request for competitive, sealed quotations from qualified vendors to provide paper, and pre-printed letterhead and envelopes to Sauk County for the year 2015.  The information provided will be used to construct a document which will be distributed to all county departments to be used in purchasing decisions.

            1.2       This solicitation seeks pricing to provide the goods and services described herein.

            1.3       All supplies under this contract shall be ordered by, and delivered to, the individual Sauk County office which placed the order.   Itemized bills shall be furnished monthly to individual offices by bidder and printing supplies ordered shall be delivered by successful bidder directly to the department which placed the order.

1.4       The County reserves the right to reject any and all quotes, for the best interest of the County, and as its judgment may direct.

1.5       Sauk County reserves the right to order the products described herein from another vendor.  Sauk County makes no guarantee that it will purchase a certain quantity of the products described herein, nor does Sauk County make any commitment to actually place any order whatsoever as a result of this solicitation.

2.0       PRICING      

2.1       LETTERHEAD & ENVELOPES

                        2.1.1    Paper stock on all printed stationery shall be 20 pound white bond, at least 25 percent rag; all envelopes shall be 24 pound white wove; all lettering shall be black, placed at the top of the piece, and of standard type.  A standard letterhead shall be in use for all County departments, with up to six lines to vary with the individual department name and telephone number or extension.  In addition, there shall be a standard County emblem reproduced at the top of all stationery.  ADDITIONAL COMPOSITION CHARGE, IF ANY, TO BE SEPARATELY STATED.

                        2.1.2    For printed letterhead and envelopes, each bidder is requested to indicate whether or not it is willing to declare that all plates, negatives, artwork and files which are paid for by the County shall become the property of the County and surrendered upon request by the County, in the event that the County's contract with the bidder is terminated or not renewed.

                                                                                                IN QUANTITY OF:

                                                                                    500                   1000                 5000  

Letterhead 8-1/2 x 11"                                                                                                                                                                                            

Alternate bid for 30 % recycled paper                                                                                                                                                                                             

Envelopes:

#10, Regular Business envelope, 24#, White Wove                                                                                                                                                                          

Alternate bid for 30 % recycled paper, 24#                                                                                                                                                                                     

#10, Regular Business envelope, 24#, White Wove,

regular window                                                                                                                                                                                                                              

Alternate bid for 30 % recycled paper, 24#                                                                                                                                                                                     

            2.2       PAPER PRICING

                        2.2.1    Sauk County is requesting that vendors submit a paper pricing plan for calendar year 2014, which will allow the county to take advantage of favorable market conditions.  Details must be provided, even if a firm fixed price is being offered.

                        2.2.2    Vendors should detail the pricing plan, as well as provide a fixed cost for the paper items listed below for comparison purposes.

                        2.2.3    Vendors should indicate which brand of paper will be supplied.  Information on paper quality specifications should be included.

                        2.2.4    PHOTO COPY PAPER, prices quoted to include all shipping & handling charges with delivery to be within three (3) days following order placement.

8-1/2 x 11" White, minimum order of 1 case price per ream, non-recycled paper, 20#        $                                                              

Price per ream, 30% recycled paper, 20#                                                                        $                                                  

8-1/2 x 11" standard colored (not incl. fluorescent), minimum order of 1 case (colors

can be mixed within a given order) Price per ream, non-recycled paper, 20#                     $                                                  

Price per ream, 30% recycled paper, 20#                                                                        $                                                  

8-1/2 x 14" standard, white, minimum order of 1 ream

Price per ream, non-recycled paper, 20#                                                                         $                                                  

Price per ream, 30% recycled paper, 20#                                                                        $                                                  

11 x 17", white (no minimum order) Price per ream, non-recycled paper, 20#                     $                                                  

Price per ream, 30% recycled paper, 20#                                                                        $                                        

            2.2.5    Paper Pricing Plan Details

            ________________________________________________________________________

            ________________________________________________________________________

            ________________________________________________________________________

            ________________________________________________________________________

            ________________________________________________________________________

3.0       The vendor hereby agrees to provide the services and/or items at the prices quoted, pursuant to the requirements of this document.

            _____________________________________          _________________________________

            AUTHORIZED SIGNATURE                          DATE

            _____________________________________          _________________________________

            PRINTED NAME                                            TITLE

            _____________________________________    _________________________________

            VENDOR                                                        STREET ADDRESS 

            _____________________________________    _________________________________

            E-MAIL                                                           CITY, STATE, ZIP

            _____________________________________    _________________________________

            TELEPHONE NUMBER                                  FAX NUMBER