U.W. - Baraboo/Sauk County Campus Commission

M I N U T E S UW-Baraboo/Sauk County Campus Commission Meeting Thursday, June 21, 8:00 A.M. UW- Baraboo/Sauk County Campus in the Executive Dining Room, 1006 Connie Rd., Baraboo, WI Members Present: Wedekind, Geimer, Lombard, Kolb, Von Asten, Giese, DeMars Members Absent: Others Present: Armstrong, Kohlmeyer, Pleger, T. Liebman and E. Geick Chairperson Wedekind called the meeting to order at 8:05 A.M. and compliance with the Open Meeting Law was verified. MOTION (Lombard/Kolb) to approve the agenda for today’s meeting moving item # 8 Discussion & Approval of Request for Proposal after item #5 Communications. Motion carried unanimously. MOTION (Geimer/Lombard) to approve the minutes from the regular May 17, 2012 meeting and the special June 6, 2012 meeting with a correction to change Tom Geimer to “Tom Pleger” under annual election of officers as continuing to conduct the meeting in the May 17, 2012 minutes. Motion carried unanimously. Public Comment: None. Communications: None. Discussion and Approval of Request for Proposal/Qualification Solicitating Vendors to Design, Build and Operate a Residence Hall on the University of Wisconsin-Baraboo/Sauk County Campus: David Armstrong, Assistant Dean, initiated discussion of the revised RFP/Q draft document inclusive of last meeting’s changes. Additional suggestions to various sections were added as well as discussion involving PILT funding. Todd Liebman, Corporation Counsel, distributed a copy of page 17 highlighting his recommendations for additional language to be added. Further discussion of members to be included on a final selection team. Todd Liebman requested Kathy Schauf, Administrative Coordinator and Tim Stieve, Emergency Management, Buildings & Service Director be included. Dean Pleger also requests a final review by Chancellor Cross. Chair Wedekind requests for any final comments. Roll call vote to approve changes and incorporate for a final RFP. AYES: (7) Wedekind, Kolb, Giese, Von Asten, Lombard, Geimer, and Rebecca DeMars. NAYS: (0) ABSENT: (0). Motion carried unanimously. Todd Liebman and Ed Geick excused and left at 9:00 a.m. Financial Report: Cheryl Giese, City Clerk, distributed a Revenue/Expenditure Report for the period 1/1/2012 to 6/30/2012, indicating an unexpended balance of $ 136,155.46 and Fund balance of $ 38,107.25 and in the Designated-Capital Equipment account an amount of $ 5,398.41 for a financial update Maintenance Report, review and payment of bills: Pamela Kohlmeyer presented the monthly maintenance report and reviewed the list of bills. MOTION (Lombard/Kolb) to receive the report and approve the list of bills submitted in the amount of $ 8,134.85. Motion carried unanimously. Facilities Planning Report: David Armstrong presented the monthly facilities report: recommended changes with McKinstry audit proposing utilizing an energy saving solar project versus geothermal with available federal and state funding. The UW Campus location will be the available location to view fireworks this year. UW- Baraboo/Sauk County Campus Commission Meeting – June 21, 2012 Page 2 David and Pam discussed several projects needing completion prior to fall classes. Aerate/seeding of the soccer field (ball diamond) approximate cost $ 2,000 and the basketball courts approximate cost $ 3,000. The third project replacing flooring in the Lange Center. Discussion of estimated costs for polishing and carpeting discussed. Consensus of commission to put this project out for bid. Dean’s Report: Dean Pleger updated on the following topics: Increase in possible fall tuition costs. Summerset – Festival of the Arts (July 27-29) Science Building update – We can’t lose focus of this project and need to keep it moving with planning to begin with the 2013 budget and possibly completed in 2014-2015. MOTION (Lombard/Kolb) to adjourn and set the next regular meeting to July 19, 2012 at 8:00 a.m. to be held in the Executive Dining Room. Motion carried unanimously. Respectfully submitted, Rebecca A. DeMars, Sauk County Clerk, Secretary rad