UW- Baraboo /Sauk County Campus Commission

UW Campus Dec 13 2012 Meeting Minutes (50 KB)

UW –Baraboo/Sauk County Campus Commission
Thursday, December 13, 2012: 8:00 A.M.
Members Present: Wedekind, Geimer, Lombard, Giese, Kolb and DeMars
Members Absent: Von Asten
Others Present: T. Pleger, D. Armstrong, P. Kohlmeyer, K. Schauf, M. Krueger and E. Geick
Chair Wedekind called the meeting to order at 8:00 A.M. and certified compliance with the Open Meetings Law. R. DeMars and C. Giese absent at beginning of meeting.

MOTION (Kolb/Lombard) to approve the agenda. Motion carried unanimously.
MOTION (Lombard/Kolb) to approve minutes of the regular meeting of November 15, 2012. Motion carried unanimously.
Public Comment:
None

Communications:
None

Report from Ad-Hoc group-reviewing alternative options for a Residential Hall Facility.
Initial update from this group reported economic development goals, ideas and tasks to contact firms initially interested, but did not respond in hopes to receive constructive feedback. Open discussion followed among those present. Ad-Hoc group will follow report next month with further development.

R. DeMars arrived during the Ad-Hoc group report at 8:05 A.M.
C. Giese arrived at 8:10 A.M.

Financial Report:
C. Giese, City Clerk-Finance Director distributed the revenue/expenditure report for the period 1/1/12 to 12/31/12 indicating an expended balance of - $ 1,773.75, a Designated-Capital Equipment account balance of $ 26,052.41 and $ 38,107.25 in Fund Balance of which we will use for any remaining expenses for 2012.

C. Giese requested to be excused from the meeting.

Maintenance Report, review and payment of bills:
P. Kohlmeyer, Superintendent of Buildings and Grounds distributed the monthly list of bills. MOTION (Lombard/Kolb) to approve payment of bills in the amount of $ 1,127.78. Motion carried unanimously.

Consideration and approval of bid for replacement in the Lange Center.
P. Kohlmeyer, Superintendent of Buildings and Grounds reported bid amount received from Nonn’s for the Student Services outer offices is for $ 6,000.00 plus dumpster costs of $ 500.00. This will be scheduled for next year in May-June. The Lounge bid is for $ 3,787.00 and Teresa’s office is $ 978.00. P. Kohlmeyer noted this cost included base removal and installation. The dumpster costs may vary as she was certain the $ 500.00 was if the project was completed at the same time. MOTION (Kolb/Geimer) to approve replacing the carpet in the Lounge and Teresa’s office in the amount of $ 4,765.00 of out the 2013 budget. Motion carried unanimously.

Facilities Planning Report:
D. Armstrong prepared a power point presentation detailing winter projects in need of repair.
1) Fitness Center - remove wall, window to expand area (Student Services have $ 15,000.00) requesting $ approximately $ 4,600.00
2) Gym Banners
3) Lange Center flooring - cost approximately $ 6,000.00
4) Basement-Diversity Room – area that was used for coach bathroom - requesting to create an archeology wet lab - cost approximately $ 3,000.00-$ 4,000.00 to repair ceiling
5) Energy wrap up – LED lighting, HVAC energy controls,
6) Campus Entry possibilities – Lighted sign display
MOTION (Kolb/Lombard) to approve Fitness Center repairs of approximately $ 4,600.00 and repair ceiling in the Basement-Diversity room to create an archeology wet lab in the amount of approximately $ 5,000.00; but not to exceed a total of $ 10,000.00 for both projects out of the 2013 budget. Motion carried unanimously.

Dean’s Report:
Dean Pleger reported briefly on the following
o Residence Hall Facility concerns which were addressed with the Ad-Hoc group discussion
o Future Science Building project
o Update on meetings with Board of Regents, Vice President Falbo and UW Chancellor Cross

MOTION (Wedekind/DeMars) to adjourn and set the next meeting on Thursday, January 17, 2013 at 8:00 A.M.
Respectfully submitted,

Rebecca A. DeMars
Sauk County Clerk, Secretary
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