UW Extension, Arts & Culture Committee Meeting

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Wednesday, September 14, 2016 - 9:00am

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Meeting Information

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  • Minutes
PDF icon September 14, 2016 Agenda (156 KB)

COMMITTEE: UW EXTENSION, ARTS AND CULTURE COMMITTEE

DATE / TIME:  Wednesday, September 14, 2016– 9:00 AM 

PLACE:            UW Extension Conf. Room, 3rd Floor, West Square Building, Baraboo WI

REASON FOR MEETING:                                         REGULAR

SUBJECTS FOR DISCUSSION:   

  1. Call to Order and Certify Compliance with Open Meeting Law

  2. Adopt Agenda

  3. Adopt Regular Meeting of August 10, 2016

  4. Public Comment

  5. Communications

  6. Presentation of role and value of UW Extension Ag Agent position; George Koepp, Columbia County Agriculture Agent & Morgan McArthur, Sauk County Agriculture Agent

     7.   Review Budget and Approval of Vouchers

a.  UW Extension

b.  Arts & Culture

     8.   Departmental Updates

      a.  UW Extension

  • Baraboo River map reprint – John Exo

  • Sauk Co. 4-H youth appearance before September 20th Sauk County Board

      b.  Arts & Culture

  • Carry-forward $4,500 - return from Al Ringling AHHP grant

      9.   Discussion/possible action:  Revisit 2017 Sauk County Arts & Culture budget levy increase

      10.  Discussion/possible action: Meg Sage request for permission to travel out-of-state to National 4-H                                           Agents Conference in New Orleans, LA - October 8-15, 2016

      11.  Agent Reports:   Meg Sage, 4-H Youth Dev. and Morgan McArthur, Ag & SCIL

 

      12.  Discussion/possible action:  Video-taping of future UW Extension, Arts & Culture Committee meetings

      13.  Next meeting date:  Wednesday, October 12, 2016 @ 9:00AM

      14.  Future Agenda Item(s):  September - River Arts Inc., Lindsey Giese-Juarez

      15.  Adjourn

TO:

J. Ashford

J. Dietz

C. Spencer

D. Stehling

 

County Clerk

A. Anderson

M. Hanson

A. Andrews

 

UW Extension
Staff

P. Wolter/
SC Hist. Soc.

S. Zirzow/
SC Fair Bd.

 

UWEX Staff

G. Koepp

 
DATE NOTICE MAILED:       Wednesday, September 07, 2016

PREPARED BY:                    Judy Gurgel, Sauk County UW Extension

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.      

Unapproved
PDF icon Sept. 14, 2016 minutes (154 KB)

Members Present:     Judy Ashford, John Dietz, Donna Stehling, Chuck Spencer, Andy Andrews, Alan Anderson

UWEX Staff Present: Meg Sage, Morgan McArthur, John Exo

Others Present:         Paul Wolter, SC Historical Society

______________________________________________________________________________

Call to Order

The meeting was called to order at 9:00 AM @ Chair Ashford.

Certification of Open Meeting Notice

Requirements of the Open Meeting Law were met. 

Approval of Agenda

Motion made by Dietz, second by Stehling to approve the agenda.  Motion carried.  All in favor.

Approval of Minutes of Last Meeting

Motion made by Stehling, second by Andrews to approve the minutes of the regular meeting of August 10, 2016.  Motion carried.  All in favor.

Public Comment: 

None

Communications: 

ARTS Wisconsin support, Wisconsin magazine of history, International Crane Foundation, Sauk County Historical Society newsletter.

Review Budget and Approval of Vouchers:

UW Extension

Budget reviewed.  Laminator replacement expense noted.  Motion made by Spencer, second by Andrews to approve the August 2016 UW Extension invoices in the amount of $6,657.86.  Motion carried. All in favor.

Arts & Culture

Budget reviewed.  Second round of grants were reviewed at August meeting.  Motion made by Andrews, second by Stehling to approve the August 2016 Arts & Culture invoices in the amount of $15,000.00. Motion carried. All in favor.

Departmental Updates

UW Extension

Baraboo River map reprint – John Exo presented new version of the Baraboo River Map which was created about 9 years ago; currently in process of updating and reprinting.  Features include canoe/kayak access, length and conditions of the Baraboo River, etc.  UWEX is in process of updating and reprinting; number printed will be depend on cost; cost will be a 2016 budget expense.

Sauk Co. 4-H youth appearance before September 20th Sauk County Board – Meg Sage

NextGen Communication – Committee members are receiving emails and appoint Jenny Erickson to be the point person for this communication.

Trauma Informed Care – October 6, 2016 has 60 reservations

Arts & Culture

Carry-forward $4,500 - return from Al Ringling,  AHHP grant not completed; $4,500 will be a carry-forward into the 2017 budget. 

Presentation of role and value of UW Extension Ag Agent position; George Koepp, Columbia County Agriculture Agent & Morgan McArthur, Sauk County Agriculture Agent

Postponed.  Koepp will present at October 12, 2016 meeting.

Discussion/possible action:  Revisit 2017 Sauk County Arts & Culture budget levy increase

Ashford revisited the Sauk County Historical Society Outside Agency request for 2017 of $15,000 which is a $4,000 levy increase.  History 101 and History 201 presentations are being held around Sauk County communities.  Finance will review at the end of September. 

Discussion/possible action: Meg Sage request for permission to travel out-of-state to National 4-H Agents Conference in New Orleans, LA

Sage requested approval to travel out-of-state to attend the National 4-H Agents Conference in New Orleans, LA October 7-17, 2016.  Motion made by Spencer, second by Stehling to approve the out-of-state travel to the New Orleans, LA conference.  Motion carried.  All in favor.

Agent Reports:

Morgan McArthur, CNRED & SCIL:  CARE:  Community Activated Recovery Enhancement program; Sauk County Institute of Leadership programming shared; public art projects

                                                                                                  

Meg Sage, 4-H Youth Dev. Agent: Calendar of events and programming shared; fair duties are being transferred the fair board; outline of timeframe discussed

Discussion/possible action:  Video-taping of future UW Extension, Arts & Culture Committee meetings

Motion made by Dietz, second by Andrews to approve holding and taping of future meetings in Room 213 if access to room is available.  Motion carried.  All in favor.

Next meeting dates: 

The next Regular meeting will be Wednesday, OCTOBER 12, 2016, held in Room 213 of the West Square Building @ 9:00 AM

Future Agenda Item(s): 

River Arts Inc., Lindsey Giese-Juarez; George Koepp, Columbia Co. Ag Agent presentation

Adjournment

Motion made by Stehling, second by Spencer to adjourn the meeting.  Motion carried.  Meeting adjourned.  All in favor.

Respectfully Submitted,

John Dietz, UW Arts and Culture Committee Secretary

Judy Gurgel, Recording Secretary