UW Extension, Arts & Culture Committee Meeting

July 13, 2016 Minutes (90 KB)

UW Extension, Arts and Culture Committee

Minutes of the Regular Meeting

July 13, 2016

Members Present:     Judy Ashford, John Dietz, Donna Stehling, Chuck Spencer, Andy Andrews, Alan Anderson

UWEX Staff Present: Sue Nagelkerk, Melissa Beernink, Danielle Sander, Phyllis Both

Others Present:         Paul Wolter, SC Historical Society

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Call to Order

            The meeting was called to order at 9:00 AM @ Al Ringling Theatre by Chair Ashford.

Certification of Open Meeting Notice

            Requirements of the Open Meeting Law were met. 

Approval of Agenda

Motion made by Dietz, second by Spencer to approve the agenda.  Motion carried.  All in favor.

Approval of Minutes of Last Meeting

Motion made by Andrews, second by Dietz to approve the minutes of the regular meeting of June 8, 2016.  Motion carried.  All in favor.

Public Comment: 

None

Communications: 

Ashford shared communications.

Review Budget and Approval of Vouchers:

UW Extension

Budget reviewed.  Motion made by Dietz, second by Spencer to approve the June 2016 UW Extension invoices in the amount of $1,579.28.  Motion carried. All in favor.

Arts & Culture

Budget reviewed.  Motion made by Dietz, second by Spencer to approve the June 2016 Arts & Culture invoices in the amount of $1,000.00  Motion carried. All in favor.

Department Updates:

            UW Extension Cancer Clear & Simple

Arts & Culture 2^nd round of AHHP grants to be offered are due August 1st

Presentation, Discussion and Possible Action on Sauk County Historical Society Outside Agency Appropriation Request for 2017 Budget

Paul Wolter gave a presentation on the history of the Sauk County Historical Society which was founded in 1905. The Historical Society is requesting $15,000 for their annual appropriation request for 2017 which is an increase from $11,000 in 2016.  They reported that the additional money in 2017 will be used to expand capacity, expand 4^th grade program, reach all parts of Sauk County and to develop a program on Sauk County’s role in WWI.

Motion by Stehling, second by Andrews to approve the Sauk County Historical Society outside request for $15,000 for 2017.  Motion carried, all in favor.

Discussion/possible action: 2017 Mission, Vision, Goals and Performance Measures for Arts & Culture

Documents reviewed; accounting will have budget numbers available in the near future.  Agenda item postponed until after ICC meeting in Dodge County on June 27,2016.

Discussion/possible action: 2017 Mission, Vision, Goals and Performance Measures for UW Extension

Documents reviewed; accounting will have budget numbers available in the near future.  Agenda item postponed until after ICC meeting in Dodge County on June 27,2016.

Agent Reports:

Danielle Sander/Melissa Beernink, WNEP:  Sharing of fiscal year 2017 for WNEP.  New state coordinator, Amber Canto will focus more on adult education.  New name is FOOD WIse.

Phyllis Both, Horticulture:  There are many volunteers for the state Master Gardener program; community service.  Goals are MG hotline (Countywide), signage for all MG projects, hopscotch/checkers for kids, and heritage days.

Consideration of Applications for Good Idea Grants

Sixty West Art Project - Motion made by Stehling, second by Dietz to approve the good idea grant in the amount of $500.  Motion carried. All in favor.

Sauk City Historic Preservation Committee (Horse & Carriage Rides) - Motion made by Spencer, second by Andrews to approve the good idea grant in the amount of $500.  Motion carried. All in favor.

Sauk City Historic Preservation Committee (Walkers & Wheels Guide) Motion made by Spencer, second by Andrews to approve the good idea grant in the amount of $500.  Motion carried. All in favor.

Reedsburg ArtsLink –Motion made by Andrews, second by Spencer to approve the good idea grant (Blue Wing Legacy Project) in the amount of $500.  Motion carried. All in favor.

Update from Stephanie Miller-Lamb, Executive Director, Al Ringling Theatre regarding AHHP grant repayments  Agenda item not discussed. 

Next meeting dates: 

• UW Extension, Arts & Culture Special Meeting - Thursday, July 21st from 9-11AM, UWEX Conference room.Meeting to discuss key messages and prioritize what Sauk County would like to forward to the ICC meeting with the UWEX administration. 

• The next Regular meeting will be Wednesday, AUGUST 10, 2016,at West Square Blding.-9:00 AM

Future Agenda Item(s): 

• 2017 UW Extension, Arts & Culture Budget Approval

• Sauk Co. Ag Society (SCAS) Outside Agency Requests

• 2017 Goals,vision and UW Extension/AHHP outcome measures

Adjournment

Motion made by Stehling, second be Dietz to adjourn the meeting.  Motion carried.  Meeting adjourned.  All in favor.

Respectfully Submitted,

John Dietz, UW Arts and Culture Committee Secretary

Judy Gurgel, Recording Secretary