UW Extension Arts & Culture Committee Meeting

Sept.2015 minutes (22 KB)

UW Extension, Arts and Culture Committee

Minutes of the Regular Meeting

September 9, 2015

Members present:  Judy Ashford, John Dietz, William Hambrecht, Donna Stehling , Eric Peterson, Marty Krueger                                           

Members absent:  Alan Anderson

Present: Sue Nagelkerk; Meg Sage; Rebecca Dubey, SCHS

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Call to Order

            The meeting was called to order at 11:30AM by Chair Ashford.

Certification of Open Meeting Notice

            Requirements of the Open Meeting Law were met.

Approval of Agenda

Motion made by Stehling, second by Hambrecht to approve the September 9, 2015 agenda.  Motion carried, all in favor.

Approval of Minutes of Last Meeting

Motion made by Stehling, second by Hambrecht  to approve the minutes of the regular meeting of August 12, 2015.  Motion carried, all in favor.

Public Comment:  None

Communications:

• Thank you -Habitat for Humanity
• Thank you -Boy’s & Girl’s Club for Good Idea Grant

Review Budget and Approval of Vouchers:

UW Extension

Budget reviewed; Motion was made by Peterson, second by Stehling to approve the UW Extension vouchers for the month of August in the amount of $2,053.10.  Motion carried, all in favor.

Arts & Culture

Motion was made by Stehling, second by Hambrecht to approve the Arts & Culture vouchers for the month of August in the amount of $4,392.20.  Motion carried, all in favor.

Department Updates:

UW Extension

• Sauk County Place making update – used original agent contract; did not revise
• UW Extension external relations’ survey was distributed by Nagelkerk for committee members to complete
• WCA Conference – September 21-22 in LaCrosse.  Donna Stehling is planning to attend and give update at October meeting

Arts & Culture: 

• Provide road counters to monitor and collect numbers during the Fermentation Fest event.  Committee would like to see cooperation among all Sauk County Departments supporting Sauk County’s place making effort.  Krueger clarified that the Highway Department does not have in budget and it is not an ordinary provision of their duties to provide for events in Sauk County.  Cost of counters are $200 each, with a cost of $400 and will be taken out of special project line of the Arts & Culture budget.

Update on 2016 Budget Process

Budget on track; agent contracts will be on September invoices.

• Sauk County UW Extension looking to restructuring office support staff.   Consensus of committee members to support creating an “office manager type” position that would more effectively utilize support staff and streamline projects, time management, cross-training and ease of transition to a new model.

Update on Future of UW Extension Ag Agent

Hanson discussed with committee UW Extension budget cuts and the possibility restructuring or regionalizing.  He stressed the importance of local counties along with the idea of using a cluster of agents with a lead county presence.  Sauk County is robust enough to maintain a full time Ag agent.  The Sauk County Extension Committee is supportive of the position and would like to have further conversations to see how the future staffing model could benefit their producers.  Hanson will table on the hiring process until further direction from the committee.

Update on 4-H program given by Sage and Hanson.

Agents’ Reports:

Sue Nagelkerk, FLE:  Overview of FLE programming and events.  Nagelkerk focused on the Dollars During Development program which is about children’s books that talk about money.

Consideration of Applications for Good Idea Grants:

Sauk Co. Historical Society:  Requested $500 to help support attending a 3-day curator’s workshop to be held in Wisconsin Dells.   Motion made by Peterson, second by Stehling to approve $500 to support attendance of workshop.   Motion carried, all in favor.

Future Agenda Items

• Future of Ag Agent position in Sauk County process
• Update/review of WCA Conference
• Office reorganization update

Next Meeting Date:  The next meeting will be on Wednesday, October 14, 2015, in the UW Extension Conference Room at 09:00AM.

Adjournment

Motion was made by Peterson, second by Hambrecht to adjourn the meeting.   Motion carried, all in favor. Meeting adjourned at 12:42 PM.

Respectfully Submitted,

William Hambrecht, UW Arts and Culture Committee Secretary

Judy Gurgel, Recording Secretary