UW Extension Arts & Culture Committee Meeting

UW Extension Arts & Culture Committee Minutes from May 14, 2014 (153 KB)

UW Extension, Arts and Culture Committee

Minutes of the Regular Meeting

May 14, 2014

Members present:  Judy Ashford, John Dietz, William Hambrecht, Donna Stehling, Marty Krueger

Members absent:   Eric Peterson

Citizens Present:   Al Anderson, Scott O’Donnell, Peter Shrake

UWEX Staff Present: Jennifer Erickson, Susan Nagelkerk, Katie Pfeiffer, Meg Sage, Lisa Wenzel, Lynn Zick

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Call to Order

            The meeting was called to order at 9:00 AM by Chair Ashford.

Certification of Open Meeting Notice

            Requirements of the Open Meeting Law were met.

Election of Committee Chair, Vice Chair and Secretary

Motion made by Hambrecht, second by Dietz to nominate Judy Ashford for Committee Chair.  Motion by Hambrecht, second by Dietz to close nominations and cast a unanimous ballot for the aforementioned nominee.  Motion approved.

Motion made by Ashford, second by Dietz to nominate Donna Stehling for Committee Vice-Chair.  Motion by Hambrecht, second by Ashford to close nominations and cast a unanimous ballot for the aforementioned nominee.  Motion approved.

Motion made by Ashford, second by Dietz to nominate William Hambrecht for Committee Secretary.  Motion by Ashford, second by Dietz to close nominations and cast a unanimous ballot for the aforementioned nominee.  Motion approved.

Approval of Agenda

Motion made by Dietz, second by Hambrecht to approve the agenda.  Motion carried.

Approval of Minutes of Last Meeting

Motion made by Dietz, second by Ashford to approve the minutes of the regular meeting of April 9, 2014.  Motion carried.

Public Comment:

None

Communications:

• Letter from the Wisconsin Historical Society informing the committee that the Harrisburg School is being considered for inclusion on the Wisconsin State Historic Register and also for the National Historic Register on May 16, 2014.
• Letter from the Richland County Artisan Guild
• A copy of the eScape News Portal article written by Lynn Zick regarding how much AHHP grant dollars leveraged money into local economies.
• Information from the Fermentation Fest planning committee and the idea for a Sauk County Culture Shed and other ideas to expand Fermentation Fest outside of Reedsburg.
• Letter from Sue Nagelkerk requesting permission from the UW Extension Arts & Culture Committee to plan presentations for early fall 2014 on the findings of the Jail Study.  The committee would like this item placed on the June 11, 2014, agenda as an action item.
• The Marquette County Mural Trails brochure was passed around; it was mentioned that a Barn Quilts brochure would be nice and it was then pointed out that this already exists as part of the Sauk County Travel Planner.
• A postcard inviting people to an event at the Reed School in Neillsville was mentioned.
• Thank you letter from Jody Kapp, Sauk Prairie Historical Society, was read thanking the committee for grant funds and giving a brief overview of what is being done with the money.

UW Extension Office Presentation and Orientation for Committee Members

A Power Point presentation including the structure of UW Extension at state and local levels, sources of funding, and the programming being done by the program area agents was presented to the committee as an orientation to the office.

Review 2014 Budget and Approval of Vouchers:

UW Extension:    Motion was made by Stehling, second by Hambrecht to approve the vouchers for the month of April an in the amount of $2,435.68.  Motion carried.

Jenny Erickson explained the line item budget so that committee members are familiar with the department’s budget.

Arts & Culture:  Motion was made by Dietz, second by Stehling to approve the vouchers for the month of April an in the amount of $12,265.00.  Motion carried.

Judy Ashford went through the Arts & Culture line item budget with the committee.

UW Extension, Arts & Culture Updates/Reports:

UWEX:  Meg Sage informed the committee that Amber Schneider has been hired as the 4-H Summer Assistant and will be starting on Tuesday, May 20, 2014.  She also informed the committee that Quincy Kissack has been hired as the Summer AmeriCorps VISTA to work in the Extension Office this summer; she will be starting June 24, 2014.

Arts & Culture:  Judy Ashford read two letters, one from Dick Goddard of the Lake States Railway Historical Society informing the committee that due to some recent changes within their organization, they will be declining the AHHP grant that they were awarded for 2014.  The other letter was from Dr. Byron Long, formerly of the LSRHA, informing the committee of his disassociation with LSRHA.

Report of Badger History Group Building Situation

Judy Ashford has had conversations with officers of the Badger History Group regarding the status of remaining in their current location at BAAP since recent information has been reported about the possibility of the electrical service being suspended.  These conversations have revealed that the situation is not as dire as was reported in the paper and should not have bearing on the status of the AHHP grant that was awarded to the organization for archival supplies.  Currently the BHG museum is open to BHG members and archivists, but is not open to the general public because it is not ADA compliant which has become the issue since the DNR took ownership of the building.

Discussion and Possible Action on Approval for Committee Members to Attend the WACEC Meeting in Eau Claire County on June 23 – 24, 2014

Donna Stehling expressed interest in attending the WACEC meeting in Eau Claire in June; she is currently a state officer for WACEC and wants to be in attendance.  No other committee members expressed a desire to attend.  Motion by Ashford, second by Dietz to approve Donna Stehling to attend the Wisconsin Associated County Extension Committees meeting in Eau Claire on June 23 – 24, 2014, and pay for all associated expenses, i.e. lodging, mileage and meals.  Motion approved.

Agents Monthly Reports

Lisa Wenzel, SCIL:  Lisa reported on the Sauk County Institute of Leadership class which just had their final session in May.  She gave an overview of the year and reported on the increased confidence and overall increased knowledge that the class participants reported in their post-assessment evaluations.

Meg Sage: Meg presented her quarterly report of what she has been doing with the 4-H program in February, March, April and to-date in May.  She also talked about her approach to teaching and leading youth and club leaders using the vast resources provided by National 4-H curriculum to give them a good base knowledge of their projects and of 4-H in general.

Consideration of Applications for Good Idea Grants:

River Arts, Inc. submitted a Good Idea Grant request in the amount of $500 to bring the five-man a cappella group, Cat’s Pajamas, to the Sauk Prairie High School to work with the SPHS  a cappella group, the Bowtones, on techniques pertaining to a cappella singing.  The Cat’s Pajamas will also visit both Sauk Prairie area nursing homes to perform for their residents.  Motion by Stehling, second by Hambrecht to approve River Arts, Inc. for a $500 Good Idea Grant.  Motion approved.

Upcoming Meeting:  Wednesday, June 11, 2014 @ 9:00AM in the UW Extension Conference Room, 3^rd floor West Square Building.

Future Agenda Items

• Request by Sue Nagelkerk to plan presentations of the Jail Study in early fall 2014 to various county committees, the County Board and the general public.
• Updated Good Idea Grant application with financial spreadsheet.
• Staff retreat office coverage.
• Approval of a resolution honoring 4-H for 100 years of existence to be presented to full County Board in October.

Adjournment

Motion was made by Stehling, second by Ashford to adjourn the meeting.   Motion carried. Meeting adjourned at 11:00 AM.

A tour of the Circus World Museum exhibit funded by AHHP grant funds followed the adjournment to the meeting.

Respectfully Submitted,

William Hambrecht, UW Arts and Culture Committee Secretary

Lynn Zick, Recording Secretary

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