UW Extension, Arts & Culture Committee

July 10, 2019 minutes (26 KB)

Members Present:  B. Newport, B. Hazard, B. Hambrecht, J. Berlin, V. McAuliffe

Members Absent:   A. Anderson

UWEX Staff Present:  J. Hoffman, A. Coorough, A. Voss

Others Present:  A. Bolin

Call to Order

The meeting was called to order by Chair Hambrecht.

Certification of Open Meeting Notice: 

Requirements of the Open Meeting Law met. 

Adopt Agenda

Motion made by McAuliffe, second by Hazard to adopt the agenda with order changes.  Motion carried.  All in favor.

Adopt Minutes of Previous Meeting

Motion made by Newport, second by McAuliffe to approve the minutes of the Regular Meeting of June 5, 2019.  Motion carried.  All in favor.

Public Comment:  None

Communications:  Arts & Culture correspondence shared.  

UW EXTENSION

Review Budget and approval of Vouchers

UW Extension:  Budget reviewed. 

Motion made by Newport, second by McAuliffe to approve the June 2019 Extension invoices in the amount of $2,358.37.  Motion carried. All in favor.

Discussion of goals from the midterm assessment applied to 2020 budget

Midterm assessment goals of housing, health, Criminal Justice Coordinating Council (CJCC) and broadband were applied to the UW Extension mission, vision and goals for 2020.

Discussion, possible action on continuing the Community Development Educator position

Motion made by McAuliffe, second by Berlin to approve renewing the current .40 FTE Community Development position “as is” but at the states required salary structure under the University of Madison.  Motion carried.  All in favor.

Discussions included FTE’s of Human Development and Agriculture educators: 

-Ag Educator position will remain at .50 FTE and continue to be shared with Juneau County in 2020.

-Human Development position will be budgeted as a 1.0 FTE for 2020 (increase of .50 FTE will be county funded) and will not be a shared position with Columbia County. 

Motion made by McAuliffe, second by Berlin to approve increasing the Human Development & Relationships Educator position from .50 FTE to 1.0 FTE for 2020.  Motion carried.  All in favor.

Discussion and consideration of projections and program review (mission, vision, goals and performance measures) for UW Extension 2020 budget

Hoffman presented 2020 mission, vision, goals and performance measures. 

Revise name of Extension:  Change to UW Madison, Sauk County Extension.  Hoffman will check on process.

Motion made by Berlin, second by Newport to approve the UW Extension mission, vision and goals for the 2020 budget.  Motion carried.  All in favor.   

Departmental Updates – Area Director

Monthly Committee Staff Report thru the end of June shared

ARTS & CULTURE

Review Budget and Approval of Vouchers:

Arts & Culture:  Budget reviewed.  Motion made by Hazard, second by Berlin to approve the June 2019 the Arts invoices in the amount of $1,000.  Motion carried. All in favor.

Discussion and consideration of the Reedsburg Area Historical Society 2020 Outside Agency appropriation request

Reedsburg Area Historical Society outside agency appropriation request of $15,000 presented by C. Braunschweig.Motion by Berlin, second by McAuliffe to postpone decision and discuss at the August 7 committee meeting.Motion carried. All in favor.

Discussion and consideration of Arts & Culture program review (mission, vision, goals and performance measures) for 2020 budget

Bolin presented 2020 mission, vision, goals and performance measures with updated strategic issues and goals.  Final budget document will be presented at the August 7th committee meeting.

Departmental Updates:

Art in County buildings put “on hold” until space needs study complete which will include art in plans.  Carry-forward funds to 2020
Arts planning and policy meeting date – July 30
Spanish application marketing and translation; including website

Discussion, possible approval of Good Idea Grants: 

Reedsburg Historic Preservation Commission

Motion made by Hambrecht, second by McAuliffe to approve the Reedsburg Historic Preservation Commission good idea grant in the amount of $500.  Motion carried. All in favor. 

Sauk Prairie Theatre Guild

Motion made by Hazard, second by McAuliffe to approve the Sauk Prairie Theatre Guild good idea grant in the amount of $500.  Motion carried. All in favor. 

Sauk County Ag Society – FAME Stage

Motion made by Newport, second by Berlin to approve the Sauk County Ag Society good idea grant in the amount of $500.  Motion carried. All in favor. 

Hartmut Ringel - Individual

Motion made by McAuliffe, second by Hambrecht to approve (failed) the Hartmut Ringel good idea grant in the amount of $500.  Ayes:  (1) McAuliffe; Nays: (4) Berlin, Hambrecht, Hazard, Newport.  Motion failed.  

Next meeting date:  

NOTE:  Date Change:  Special Arts Meeting; July 30 and Regular Meeting; Wednesday, August 7, 2019 @ 1:00PM

Future Agenda Item(s):  Outside Agency Requests, budget

Adjournment

Motion made by Hazard, second by Berlin to adjourn the meeting.  Motion carried.  All in favor.

Respectfully Submitted,

Bryant Hazard, UW Arts and Culture Committee Secretary

Judy Gurgel, Recording Secretary