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UW Extension, Arts & Culture Committee
Calendar Date:
Meeting Information
- Agenda
- Minutes

SAUK COUNTY BOARD OF SUPERVISORS MEETING NOTICE
*AMENDED AGENDA
COMMITTEE: UW EXTENSION, ARTS & CULTURE COMMITTEE
DATE / TIME: Wednesday, July 10, 2019– 1:00 PM
PLACE: Room 213, 2nd Floor of the West Square Building, Baraboo WI
REASON FOR MEETING: REGULAR
SUBJECTS FOR DISCUSSION:
1. Call to Order and Certify Compliance with Open Meeting Law
2. Adopt Agenda
3. Adopt Minutes of Previous Meeting–Regular Meeting of June 5, 2019
4. Public Comment
5. Communications
UW-Extension
6. Review Extension budget and approval of invoices for June 2019
7. Discussion of goals from the midterm assessment applied to 2020 budget
8. *Discussion, possible action on continuing M. McArthur, Community Development
Educator position
9. Discussion, possible approval of mission, vision, goals and performance measure of 2020 Extension budget
10. Departmental Updates:
a. Monthly Committee Staff Report thru the end of June - handout
Arts & Culture
11. Review Arts & Culture budget and approval of invoices for June 2019
12. Discussion and possible approval of the Reedsburg Area Historical Society Outside
Agency appropriation request for 2020 budget
13. Discussion, possible approval of mission, vision, goals and performance measure for 2020 Arts budget
14. Departmental Updates:
a. July 30 policy meeting
b. Good Idea Grant Spanish application
15. Discussion and consideration of Good Idea Grant applications:
a. Reedsburg Historic Preservation Commission
b. Sauk Prairie Theatre Guild-Midstage Theatre Troupe
c. Sauk County Ag Society – F.A.M.E. Stage
d. Hartmut Ringel
16. Next meeting date: Wednesday, August 7, 2019 @ 1:00PM
17. Future agenda items: Outside Agency Requests (SCAS, SCHS,Wormfarm)
18. Adjourn

Members Present: B. Newport, B. Hazard, B. Hambrecht, J. Berlin, V. McAuliffe
Members Absent: A. Anderson
UWEX Staff Present: J. Hoffman, A. Coorough, A. Voss
Others Present: A. Bolin
Call to Order
The meeting was called to order by Chair Hambrecht.
Certification of Open Meeting Notice:
Requirements of the Open Meeting Law met.
Adopt Agenda
Motion made by McAuliffe, second by Hazard to adopt the agenda with order changes. Motion carried. All in favor.
Adopt Minutes of Previous Meeting
Motion made by Newport, second by McAuliffe to approve the minutes of the Regular Meeting of June 5, 2019. Motion carried. All in favor.
Public Comment: None
Communications: Arts & Culture correspondence shared.
UW EXTENSION
Review Budget and approval of Vouchers
UW Extension: Budget reviewed.
Motion made by Newport, second by McAuliffe to approve the June 2019 Extension invoices in the amount of $2,358.37. Motion carried. All in favor.
Discussion of goals from the midterm assessment applied to 2020 budget
Midterm assessment goals of housing, health, Criminal Justice Coordinating Council (CJCC) and broadband were applied to the UW Extension mission, vision and goals for 2020.
Discussion, possible action on continuing the Community Development Educator position
Motion made by McAuliffe, second by Berlin to approve renewing the current .40 FTE Community Development position “as is” but at the states required salary structure under the University of Madison. Motion carried. All in favor.
Discussions included FTE’s of Human Development and Agriculture educators:
-Ag Educator position will remain at .50 FTE and continue to be shared with Juneau County in 2020.
-Human Development position will be budgeted as a 1.0 FTE for 2020 (increase of .50 FTE will be county funded) and will not be a shared position with Columbia County.
Motion made by McAuliffe, second by Berlin to approve increasing the Human Development & Relationships Educator position from .50 FTE to 1.0 FTE for 2020. Motion carried. All in favor.
Discussion and consideration of projections and program review (mission, vision, goals and performance measures) for UW Extension 2020 budget
Hoffman presented 2020 mission, vision, goals and performance measures.
Revise name of Extension: Change to UW Madison, Sauk County Extension. Hoffman will check on process.
Motion made by Berlin, second by Newport to approve the UW Extension mission, vision and goals for the 2020 budget. Motion carried. All in favor.
Departmental Updates – Area Director
Monthly Committee Staff Report thru the end of June shared
ARTS & CULTURE
Review Budget and Approval of Vouchers:
Arts & Culture: Budget reviewed. Motion made by Hazard, second by Berlin to approve the June 2019 the Arts invoices in the amount of $1,000. Motion carried. All in favor.
Discussion and consideration of the Reedsburg Area Historical Society 2020 Outside Agency appropriation request
Reedsburg Area Historical Society outside agency appropriation request of $15,000 presented by C. Braunschweig.Motion by Berlin, second by McAuliffe to postpone decision and discuss at the August 7 committee meeting.Motion carried. All in favor.
Discussion and consideration of Arts & Culture program review (mission, vision, goals and performance measures) for 2020 budget
Bolin presented 2020 mission, vision, goals and performance measures with updated strategic issues and goals. Final budget document will be presented at the August 7th committee meeting.
Departmental Updates:
Art in County buildings put “on hold” until space needs study complete which will include art in plans. Carry-forward funds to 2020
Arts planning and policy meeting date – July 30
Spanish application marketing and translation; including website
Discussion, possible approval of Good Idea Grants:
Reedsburg Historic Preservation Commission
Motion made by Hambrecht, second by McAuliffe to approve the Reedsburg Historic Preservation Commission good idea grant in the amount of $500. Motion carried. All in favor.
Sauk Prairie Theatre Guild
Motion made by Hazard, second by McAuliffe to approve the Sauk Prairie Theatre Guild good idea grant in the amount of $500. Motion carried. All in favor.
Sauk County Ag Society – FAME Stage
Motion made by Newport, second by Berlin to approve the Sauk County Ag Society good idea grant in the amount of $500. Motion carried. All in favor.
Hartmut Ringel - Individual
Motion made by McAuliffe, second by Hambrecht to approve (failed) the Hartmut Ringel good idea grant in the amount of $500. Ayes: (1) McAuliffe; Nays: (4) Berlin, Hambrecht, Hazard, Newport. Motion failed.
Next meeting date:
NOTE: Date Change: Special Arts Meeting; July 30 and Regular Meeting; Wednesday, August 7, 2019 @ 1:00PM
Future Agenda Item(s): Outside Agency Requests, budget
Adjournment
Motion made by Hazard, second by Berlin to adjourn the meeting. Motion carried. All in favor.
Respectfully Submitted,
Bryant Hazard, UW Arts and Culture Committee Secretary
Judy Gurgel, Recording Secretary