UW Extension, Arts & Culture Committee

01102018 approved minutes (20 KB)

UW Extension, Arts and Culture Committee

Minutes of the Regular Meeting

January 10, 2018

Members Present:     Judy Ashford, Chuck Spencer, John Dietz, Donna Stehling, Andy Andrews, Alan Anderson

Members Absent:       None  

UWEX Staff Present:  Jeff Hoffman, Meg Sage

Others Present:          Marty Krueger

Call to Order

The meeting was called to order at 9:00 AM @ Chair Ashford.

Certification of Open Meeting Notice

Requirements of the Open Meeting Law were met. 

Approval of Agenda

Motion made by Dietz, second by Spencer to approve the agenda.  Motion carried, all in favor.

Approval of Minutes of Last Meeting

Motion made by Stehling, second by Spencer to approve the minutes of the regular meeting of December 13, 2017.  Motion carried, all in favor.

Public Comment:  None

Communications:  Correspondence shared.

Review Budget and Approval of Vouchers:

UW Extension – December 2017

Budget discussed.                                                                                                                                                                                                                                                                                                                                     Motion made by Stehling, second by Spencer to approve the December 2017 UW Extension invoices in the amount of $8,326.51.  Motion carried, all in favor.

Arts & Culture – no invoices for December 2017.

UW Extension

Departmental Updates

2018 budget organizational chart for the UW-Extension, Arts & Culture oversight committee shared.
Sauk County maps:  After collaboration with all chambers and GIS mapping, the Sauk County maps are complete and being distributed across the county.  

Discussion and possible action on approval of 2018 UW-Extension contract

Updated contract changes were highlighted in detail by Hoffman.  Signatures needed by J. Ashford, Committee Chair; M. Krueger, Board Chair and A. Bolin, Administrative Coordinator. 

Motion made by Spencer, second by Andrews to approve the Contract between Sauk County and the Board of Regents of the University of Wisconsin System.  Motion carried.  All in favor.

Educator reports: 

Discussion of effectiveness of educator reporting:  Hoffman would like committee feedback on the effectiveness of current educator reporting at monthly committee meetings.   Committee feels the current in-depth reporting is effective, however, would like more information on program requests and results (good or bad.)  UW-Extension already establishes program goals to show measurable feedback using evidence-based decision making.

Arts & Culture

Departmental Updates

January 11 – Grant writing workshop in Spring Green.  Dietz will be providing assistance with budgets.
February 1 – AHHP grant applications due
March 1 – AHHP review panels meet

Consideration of 2018 Good Idea Grant application(s): 

Baraboo Public Library:  Motion made by Dietz, second by Spencer to approve the $500 good idea grant for the Baraboo Public Library.  Motion carried.  All in favor.

Marlys Greenhalgh (Individual):  Motion made by Dietz, second by Stehling to approve the $500 good idea grant for Greenhalgh contingent on balancing the budget.  Will not postpone due to timing of project.  Dietz available to assist applicant with budget.  Motion carried with A. Andrews opposed.

River Arts, Inc.:    Motion made by Andrews, second by Spencer to deny the $500 good idea grant for

River Arts Inc.  Postpone to balance budget; program in April.  Motion carried.  All in favor.

Next meeting date:

The next regular meeting will be Wednesday, February 14, 2018, held in Room 213 of the West Square Building @ 9:00 AM

Future Agenda Item(s):  Carry-forward request, UW-Extension and AHHP Annual Reports

Adjournment

Motion made by Stehling, second by Andrews to adjourn the meeting.  Motion carried, meeting adjourned, all in favor.

Respectfully Submitted,

John Dietz, UW Arts and Culture Committee Secretary

Judy Gurgel, Recording Secretary