UW Extension. Arts & Culture Committee

Nov. 15, 2017 approved minutes (73 KB)

UW Extension, Arts and Culture Committee

Minutes of the Regular Meeting

November 15, 2017

Members Present:     Judy Ashford, Chuck Spencer, John Dietz, Donna Stehling, Alan Anderson

Members Absent:  Andy Andrews     

UWEX Staff Present:  Jen Erickson, Jeff Hoffman

Others Present:         

Call to Order

The meeting was called to order at 9:00 AM @ Chair Ashford.

Certification of Open Meeting Notice

Requirements of the Open Meeting Law were met. 

Approval of Agenda

Motion made by Dietz, second by Spencer to approve the agenda.  Motion carried, all in favor.

Approval of Minutes of Last Meeting

Motion made by Spencer, second by Stehling to approve the minutes of the regular meeting of October 11, 2017.  Motion carried, all in favor.

Public Comment:  None

Communications:  None.

Review Budget and Approval of Vouchers:

UW Extension

Motion made by Spencer, second by Stehling to approve the October 2017 UW Extension invoices in the amount of $1,581.08.  Motion carried, all in favor.

Arts & Culture

Motion made by Stehling, second by Spencer to approve the October 2017 Arts & Culture invoices in the amount of $125.00.  Motion carried.  All in favor.

UW Extension

Departmental Updates

Discussion on UW-System/Extension re-structure:  UW-Extension will be part of the UW Madison. 
Discussion concerning visioning/needs assessment to address the vacant Ag Educator and Family Dev. Educator positions:  Hoffman invited committee to be part of the assessment process to help correctly identify the issues of Sauk County so that the position description reflects those needs.  Committee suggested that Lisa Wilson, CPZ and George Koepp, Columbia County Ag Educator be part of the Ag Educator visioning session and Cindy Bodendein, Public Health Director and Mary Huser be part of the Family Living Educator visioning session.

Introduction and Review of 2018 UW-Extension Contract:

Hoffman reviewed changes on the 2018 UW-Extension contract to include: Positions/fee/FTE according to the new flat fee structure; billing and professional development line at $500 each agent which was removed by Corporation Counsel.  The MOU allows for individual county uniqueness.   Hoffman will share contract with committee prior to the next meeting after Corporation Counsel reviews.

Discussion and possible action to pay local photographer, Morgan McArthur up to $300 for use of photo on Sauk County map:  Sauk County map is being updated and will be reprinted in December.  Option to use a stock photo or feature a local photographer on the map cover. 

Motion made by Spencer, second by Dietz to approve paying local photographer, Morgan McArthur $300 for the use of his photo on the map.  Motion carried.  All in favor.

Discussion and possible action to fund broadband demand survey for the Village and Town of Spring Green:

Erickson is working with UW-River Falls Survey Research Center on a needs survey to get better, on-the-ground knowledge of current broadband needs in the Spring Green area to bolster and support for a broadband expansion grant application.  An on-line survey may also be created for businesses.  Erickson is asking for committee support to fund the survey out of the 2017 UW-Extension budget at an estimated cost of $6,000.

Motion made by Stehling, second by Dietz to approve the cost of the broadband survey done by UW-River Falls Survey Research Center.  Motion carried.  All in favor.

Arts & Culture

Departmental Updates

a.   Grant workshop was held November 14 and was successful with 26 participants attending. 

b.   Grant writing lab will be offered in Spring Green in the near future.

Discussion on recommendation of Ad-hoc Committee on Board Size, Structure and Compensation to “Move Arts & Culture to Economic Dev. in order to streamline”

Clerical support and time commitment needed for the Arts & Culture program is a concern of committee members. Karen Goeschko, Wisconsin Arts Board Assistant Director for Programs & Services is willing to write a letter of support to keep Sauk County Arts & Culture as is.  Weisert will prepare a layout of job duties and time commitment.

Next meeting date:

The next regular meeting will be Wednesday, December 13, 2017, held in Room 213 of the West Square Building @ 9:00 AM

Future Agenda Item(s): None discussed.

Adjournment

Motion made by Spencer, second by Stehling to adjourn the meeting at 2:26 PM.  Motion carried, meeting adjourned, all in favor.

Respectfully Submitted,

John Dietz, UW Arts and Culture Committee Secretary

Judy Gurgel, Recording Secretary