UW Extension, Arts & Culture Committee

091317 approved minutes (18 KB)

UW Extension, Arts and Culture Committee

Minutes of the Regular Meeting

September 13, 2017

Members Present:     Judy Ashford, Chuck Spencer, John Dietz, Donna Stehling, Andy Andrews

Members Absent:       Alan Anderson

UWEX Staff Present:  Jen Erickson, Meg Sage, Jeff Hoffman, Caitlin Richardson, Morgan McArthur

Others Present:          Tom Kriegl, Rob Nurre, Paul Wolter, Lisa Wilson, Melissa Keenan

Call to Order

The meeting was called to order at 9:00 AM @ Chair Ashford.

Certification of Open Meeting Notice

Requirements of the Open Meeting Law were met. 

Approval of Agenda

Motion made by Spencer, second by Dietz to approve the agenda.  Motion carried, all in favor.

Approval of Minutes of Last Meeting

Motion made by Spencer, second by Stehling to approve the minutes of the regular meeting of August 9, 2017.  Motion carried, all in favor.

Public Comment:  None

Communications:  None

Review Budget and Approval of Vouchers:

UW Extension

Approved expense of $5,000 to hire a facilitator to help reformat the Sauk County Institute of Leadership program and weave place-making into the SCIL program was included in August invoices. 

Motion made by Stehling, second by Spencer to approve the August 2017 UW Extension invoices in the amount of $6,281.31.  Motion carried, all in favor.

Arts & Culture - No invoices for the month of August.

UW Extension

Departmental Updates

nEXT Gen Update:  Hoffman presented information on the new Memorandum of Understanding between the county and UW Extension.  The partnership includes a flat fee for each position including salary and benefits. 

Discussion and possible action, 4-H Youth Dev. Junior Leaders request to be on the October 17, 2017 County Board of Supervisors agenda

Motion made by Spencer, second by Andrews to approve 4-H Junior Leaders request to be on the October 17 County Board of Supervisors agenda.  Motion carried, all in favor.

UW- Extension Educator Reports: 

Meg Sage, 4-H Youth Dev. Educator:  Summer Assistant and camp reflections and goals shared.

Morgan McArthur, CNRED Educator/Ag Educator:   Facilitation workshop attended; facilitated Fermentation Fest and has been working with Medication Assisted Treatment Recovery and Support program (MATRS).  McArthur also serves as the Ag Educator one day a week.

Discussion and possible action on 2018 UW Extension budget

2018 budget was reviewed which included funding four full-time Extension Educators.  The Ag and Families/Youth Educator are currently vacant.  Erickson presented on why an agriculture educator presence is needed in Sauk County.  A current needs assessment would have been helpful, however farm finance and livestock/animal health are known agricultural programming needs of Sauk County. 

Andrews suggested the Families and Youth Educator focus on the center for human development.  Both positions can be tailored to fit the needs of Sauk County.

Motion was made by Andrews, second by Dietz to approve the 2018 budget as presented including four full-time educator positions dedicated to Sauk County.  Motion carried with Spencer opposed.

Discussion and possible action on updating and reprinting the Sauk County maps

Erickson presented map options and quote through Capital Newspapers who have designed and printed our maps in the past.  Options included:  1. No maps.  2.  Update map with advertisements, printing and distribution for a cost of $4,000/15,000 maps and 3.  Update map, no advertisements, printing and distribution for a cost of $5,000/15,000 maps.  Our current map highlights cultural and historical places in Sauk County which could be used as part of the place-making efforts.  Wolters suggested listing the four National Historic Landmarks in Sauk County.  Expense will be part of the 2017 budget. 

Committee is in favor of the Sauk County maps being updated, printed and distributed with no advertisements for the cost of $5,000/15,000 for maps. 

Arts & Culture

Departmental Updates

The Wisconsin Arts Board mandatory phone conference will be on October 4, 2017.

Grant workshop on November 14, 2017 at the West Square Building.  Past panelists will meet at 5:30pm and grant workshop will be held at 6:30pm.  A press release will be run to attract more panelists. 

Discussion and possible action on progress on the Man Mound National Historic Landmark and AHHP grant final report extension request

Nurre presented update and timeline.  Motion made by Spencer, second by Stehling to approve the AHHP grant final report extension to March 2018.  Motion carried, all in favor.

Discussion and possible action, Baraboo Public Arts Assoc. 2016 AHHP grant final report extension request

McArthur presented update and timeline.  Motion made by Stehling, second by Spencer to approve the AHHP grant final report extension to November 2018.  Motion carried, all in favor.

Discussion and possible action on 2018 Arts & Culture budget

2018 budget reviewed.  Motion made by Spencer, second by Andrews to approve the 2018 Arts & Culture budget as presented.  Motion carried, all in favor.

Next meeting date:  The next regular meeting will be Wednesday, October 11, 2017, held in Room 213 of the West Square Building @ 9:00 AM

Future Agenda Item(s):  None discussed.

Adjournment:  Motion made by Stehling, second by Ashford to adjourn the meeting.  Motion carried, meeting adjourned, all in favor.

Respectfully Submitted,

John Dietz, UW Arts and Culture Committee Secretary

Judy Gurgel, Recording Secretary