UW Extension, Arts & Culture Committee

UW Extension, Arts and Culture Committee

Minutes of the Regular Meeting

February 17, 2016

 

Members present:  Judy Ashford, John Dietz, William Hambrecht, Eric Peterson, Donna Stehling,  Alan Anderson

 

UWEX Staff Present: Jenny Erickson, Danielle Sander, Melissa Beernink

Others present:  Paul Wolter, SCHS and JoAnne Douglas

______________________________________________________________________________

Call to Order

            The meeting was called to order at 9:00 AM by Chair Ashford.

 

Certification of Open Meeting Notice

            Requirements of the Open Meeting Law were met.

 

Approval of Agenda

Motion made by Stehling, second by Hambrecht to approve the agenda.  Motion carried.  All in favor.

 

Approval of Minutes of Last Meeting

Motion made by Stehling, second by Peterson to approve the minutes of the regular meeting of January 20, 2016 with the date correction as noted.  Motion carried.  All in favor.

 

Special Meeting minutes of Arts & Culture Panels of February 20, 2016 were reviewed and will be posted, unapproved.

 

Public Comment:

Paul Wolter, SCHS reported on the documentation of the Al. Ringling Theatre’s Renovation grant from 2015.  The project is not completed, but committee does not require an extension since grant money has been already been spent on the project.  Committee recommended   Wolter complete and submit a final report which will indicate the anticipated date of completion.

 

Communications:  None.

 

Review Budget and Approval of Vouchers:

UW Extension – 2015 and 2016

Includes expense for payment for the Sauk Co. Ag Society outside agency request.  Motion was made by Hambrecht, second by Stehling to approve the UW Extension final vouchers for 2015 in the amount of $531.48 and January 2016 vouchers in the amount of $29,078.  Motion carried. All in favor.

Arts & Culture - 2016

Includes expense for payment for the Sauk Co. Historical Society outside agency request.  Motion was made by Hambrecht, second by Stehling to approve the Arts & Culture vouchers for the month of January in the amount of $11,576.  Motion carried.  All in favor.

 

Department Updates:

• Update on administrative support position hiring process.  Internal and outside applications were reviewed.  February 29 will be the date of interviews.  Position description will include administration of the Arts & Culture Grant program to organize and streamline the process.
• Welcome Melissa Beernink – WNEP Nutrition Educator
• New UWEX regional model was shared; Columbia, Sauk, Dodge and Fond du Lac

Agents’ Reports

Jenny Erickson, CNRED:

The Municipality, February 2016 features an article written by Erickson and and partners at the local government center on barriers for women in local government.   Survey results shared.

 

Discussion and Possible Action on request by Meg Sage for permission to travel out-of-state to National 4-H Conference in Chevy Chase, MD/Washington DC, April 8-14

There will be no cost to Sauk County government for attending the conference.  Motion by Stehling, second by Dietz to approve Meg Sage’s request to travel out-of-state to attend the National 4-H Conference.  Motion carried.  All in favor.

 

Discussion and possible action, UW Extension 2015 Annual Report

Motion by Hambrecht, second by Stehling to approve the UW Extension 2015 Annual Report and submit to Brentt Michalek.  Motion carried.  All in favor.

 

Discussion and possible action, Arts & Culture 2015 Annual Report

Motion by Hambrecht, second by Stehling to approve the Arts and Culture 2015 Annual Report and submit to Brentt Michalek.  Motion carried.  All in favor.

 

Discussion and Possible Action on Spring 2016 AHHP Grant Applications as Recommended by the Grant Selection Panels

The Arts and the History/Humanities Grant Selection Panels met on Monday, February 8, 2016, to discuss and rank the grant applications that had been received.  Minutes from both of those meetings were given to the committee members to help them in their decision-making process for the final grant award amounts.

 

Judy Ashford reported that the grants received totaled approximately $46,000 and there is enough budgeted to cover all grants submitted if committee recommends approval.  Preference would be to fully fund or deny the grant; not partial funding.

 

History/Humanities Grants:

 

No funding was recommended for the Aldo Leopold Foundation, Inc. due to an incomplete application and the CONS listed in the panel minutes.  Denial letter will encourage them to reapply in 2016.

 

Committee recommended full funding for the Sauk County Instrumental Music Honors Project and Reedsburg Historic Preservation Commission grants.

 

Final recommendations are:

Grantee	Project	Amount Requested	Recommendation by Committee
Aldo Leopold Foundation, Inc.	Land Ethic Reflection Trail Stones w/quotes	$2725	Deny funding
Sauk County Instrumental Music Honors Project	Sauk County Instrumental Music Honors Project	$1750	Full funding
*Reedsburg Historic Preservation Commission	Reedsburg Historic Driving Tour	$916	Full funding
		$5391 Total	$2,666 Total Funded

 

Motion by Hambrecht, second by Dietz to deny funding of Aldo Leopold Foundation, Inc. in the amount of $2,725 and approve full funding of Sauk County Instrumental Music Honors Project in the amount of $1,750 and Reedsburg Historic Preservation Commission grant in the amount of $916.  Motion carried.  All in favor.

 

Arts Grants:

 

Final recommendations are:

Grantee	Project	Amount Requested	Recommendation by Committee
6:8, Inc.	Fire on the River	$5000	Full funding
American Players Theater	Sauk County School Workshops	$3000	Full Funding
Baraboo Area Chamber of Commerce	Baraboo Big Top	$5000	Full Funding
Boys and Girls Club of West-Central Wisconsin	Harmonix Show Choir	$5000	Full Funding
CAL Center Presents, Inc.	Lightwire Theater Concert	$3100	Full funding (with contingencies)
Creative Alliance of Baraboo (CAB) Theater	Project Drama Teen	$5000	Full Funding
Reedsburg ArtsLink, Inc.	Reedikulus Art Crawl	$2145	Full Funding
Reedsburg Public Library	Exercise Your Mind	$2000	Full Funding
River Arts, Inc.	Impressions of Hamilton 2009-2016	$1450	Full Funding
Sauk Prairie Theatre Guild	The 25th Annual Putnam County Spelling Bee Musical	$4000	Full Funding
Wormfarm Institute	Farm/Art Dtour	$5000	Full Funding
TOTAL:		$40,695 Total	$40,695 Total Funded

Committee recommended full funding of American Players Theater, Baraboo Area Chamber of Commerce, Reedsburg Public Library , River Arts, Inc., and Wormfarm Institute.  Motion by Stehling, second by Hambrecht to approve full funding of American Players in the amount of $3,000, Baraboo Area Chamber of Commerce in the amount of $5,000, Reedsburg Public Library in the amount of $2,000, River Arts, Inc. in the amount of $1,450, and Wormfarm Institute in the amount of $5,000. Motion carried with Peterson opposed.

Committee recommended full funding of 6:8, Inc.  Motion by Peterson, second by Stehling  to approve full funding of 6:8, Inc. in the amount of $5,000.  Motion carried.  All in favor.

Committee recommended full funding of Boys and Girls Club of West-Central Wisconsin.  Motion by Dietz, second by Hambrecht  to approve full funding of Boys and Girls Club in the amount of $5,000.  Motion carried.  All in favor.

Committee recommended full funding of CAL Center Presents, Inc with contingencies.  Letter will encourage them to improve grant writing on future applications.  Motion by Stehling, second by Hambrecht  to approve full funding of CAL Center Presents, Inc. in the amount of $3,100.  Motion carried.  All in favor.

Committee recommended full funding of Creative Alliance of Baraboo (CAB) Theater.  Motion by Stehling, second by Hambrecht  to approve full funding of CAB Theatre in the amount of $5,000.  Motion carried.  All in favor.

Committee recommended full funding of Reedsburg Arts, Inc.  Motion by Stehling, second by Dietz  to approve full funding of Reedsburg Arts, Inc. in the amount of $2,145.  Motion carried.  All in favor.

Committee recommended full funding of Sauk Prairie Theatre Guild.  Motion by Peterson, second by Stehling  to approve full funding of SP Theatre Guild in the amount of $4,000.  Motion carried.  All in favor.

Support staff will notifiy grant recipients by email and be working to mail the official notifications, paperwork and contracts within the next ten days.

Consideration of Applications for Good Idea Grants

            None

Future Agenda Items: 

Carry Forward 2015 to 2016 Request

Next Meeting Date:  The next meeting will be on Wednesday, March 9, 2016, in the UW Extension Conference Room at 9:00 AM.

Adjournment

Motion was made by Stehling, second by Peterson to adjourn the meeting.   Motion carried. Meeting adjourned.

Respectfully Submitted,

William Hambrecht, UW Arts and Culture Committee Secretary

Judy Gurgel, Recording Secretary