UW Extension Arts & Culture Committee

051315 Approved minutes (96 KB)

UW Extension, Arts and Culture Committee

Minutes of the Regular Meeting

May 13, 2015

Members present:  Judy Ashford, John Dietz, Eric Peterson, William Hambrecht, Alan Anderson,                                                Marty Krueger

Members absent: Donna Stehling

UWEX Staff Present: Jenny Erickson, Sue Nagelkerk, John Exo, Lisa Wenzel, Meg Sage

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Call to Order

            The meeting was called to order at 9:00 AM by Chair Ashford.

Certification of Open Meeting Notice

            Requirements of the Open Meeting Law were met.

Approval of Agenda

Motion made by Hambrecht, second by Peterson to approve the agenda.  Motion carried.

Approval of Minutes of Last Meeting

Motion made by Hambrecht, second by Dietz to approve the minutes of the regular meeting of April 13, 2015.  Motion carried.

Public Comment:

None

Communications:

• Harrison School has been entered into the Register of Historic Places
• River Arts invitation to event
• Letter of Thank you from Baraboo Show Choir – Baraboo Boys and Girls Club
• Letter of Thank you from Aldo Leopold Center

Review Budget and Approval of Vouchers:

Motion was made by Hambrecht, second by Peterson to approve the UW Extension vouchers for the month of April in the amount of $3,921.82.  Motion carried.

Motion was made by Dietz, second by Hambrecht to approve the Arts & Culture vouchers for the month of April in the amount of $14,061.00.  Motion carried.

Discussion and Possible Action UW Baraboo/Sauk County’s Summerfest Festival of the Arts Revamped Schedule for 2015

Lauren Love, Artistic Director gave an update on adjustments that are being made to the 2015 festival.  The Sauk County UW Baraboo budget is facing uncertain times and the missing of key personnel has caused a change in planning of the festival.  The campus is not a viable place to hold the event and it will be moved to downtown Baraboo which will help with visibility in the community.  The event will be condensed into a one day format to be held on Saturday, August 22, 2015.  Expenses will be shifted into rental fees of the Al Ringling Hall.  Love will send a revised budget to the committee when completed.

Department Updates:

• All county board supervisors will receive an elected officials survey by email.  Erickson encouraged supervisors to complete.
• John Exo updated the committee that a proposal has been made to restore all contractual funding for natural resources
• Cooperative Extension Statewide Vacant positions report was reviewed.
• AHHP grant payments were reviewed in budget
• NaCO Award Submission:  Sauk County Arts & Culture Commission was entered by Lynn Zick on behalf of UW Extension
• 4-H Summer Intern, Amber Schneider will be starting May 26; she was the previous summer intern

Discussion/Possible Action on Permission to Exceed the 2015 UWEX Budget to hire and LTE for Office Support

Staff out on medical leave for an undetermined amount of time and Erickson would like to hire a limited term employee to help cover the workload in her absence with committee approval.  Committee indicated the finance committee needs to continually be updated and agreed with hiring an LTE for office support.

Discussion/Possible Action on Reappointing Alan Anderson to the UW Extension Arts & Culture Committee for three years

Motion was made by Ashford, second by Dietz to approve reappointing Alan Anderson to the UW Extension Arts & Culture Committee for three years.  Motion carried.

Agents’ Reports:

• Sue Nagelkerk, FLE:   Reported on childcare provider training -Civility Code Training and 2015 Impact of Home and Community Education (HCE).   Lunch n Learn was held May 4 on

Wisconsin Adverse Childhood Experiences (ACE’s) which have been linked to a range of negative outcomes in adulthood, presentation by Paula L. Brown, Prevention Initiatives, State of Wisconsin.

• Lisa Wenzel, SCIL Advisor:  A great SCIL year is coming to an end and graduation is May 19.   Lisa Wenzel, CRD, SCIL Advisor’s last day is June 30 and Morgan McArthur has been appointed the position to start July 1^st for one day a week.  SCIL is in the process of hiring a part time coordinator.  Erickson would like to request an additional $2500 in the 2016 UWEX budget to help with SCIL Coordinator annual stipend.  Wenzel has been working on a “drugs in our communities-strategies in our homes” conversation starter document.

• Meg Sage, 4-H Youth Development Agent gave programming update.

Consideration of Applications for Good Idea Grants:

Boys & Girls Clubs West Central WI good idea grant was delayed to June meeting.

Future Agenda Items

• Al RinglingTheater film
• 2016 UW Extension and AHHP budget documents

Next Meeting Date:  The next meeting will be on Wednesday, June 10, 2015, in the UW Extension Conference Room at 9:00 AM.

Adjournment

Motion was made by Dietz, second by Peterson to adjourn the meeting.   Motion carried. Meeting adjourned at 10:45 AM.

Respectfully Submitted,

William Hambrecht, UW Arts and Culture Committee Secretary

Judy Gurgel, Recording Secretary