Planning, Zoning & Land Records Committee

Minutes (7 KB)

Sauk County Planning, Zoning and Land Records Committee Meeting

January 26, 2010

Committee Members Present: Ashford, Gaalswyk, Lehman, Netzinger and Blakeslee.

Others Present: Mark Steward, Mary White, Brian Simmert, Brent Bailey, Steve Pate, Pat Dederich, Lowell Haugen, Kathy Schauf and John Ederer.

Vice Chair Ashford opened the meeting in Lehman's absence. Compliance with open meetings law was certified.

Motion by Blakeslee, seconded by Netzinger to adopt the agenda as presented. Motion carried, 4-0.

Motion by Gaalswyk, seconded by Netzinger to approve the minutes of the January 12, 2010 Committee meeting. Motion carried, 4-0.

Public Comment: None.

Communications: Steward addressed the Committee regarding the Judy Mente project. She had also contacted Kathy Schauf and Lehman. Steward explained that she didn't need a permit for the event, but for camping and signs. There is also an issue about replacing a bridge over a stream.

Steve Pate appeared with the Mapping departmental update. Recruitment for the GIS intern has started. Upcoming activities were discussed. Budget figures were reviewed. Goals were looked at.

Pate had no vouchers for review.

Brent Bailey, Register of Deeds, appeared. Lehman joined the meeting, Bailey gave a monthly departmental report. Number of documents recorded were reviewed. Filing fees may be increased. Social security numbers on recorded documents were discussed. There would be two separate databases, the original and a redacted copy.

The Register of Deeds vouchers were reviewed. Motion by Blakeslee, seconded byNetzinger to approve vouchers in the amount of $5,717.45. Motion carried, 5-0.

The Committee briefly reviewed a preliminary yearly report from the Register of Deeds.

Pat Dederich, County Surveyor, appeared next. He gave a brief background explanation of the bidding process for monumentation. There was a delay in 2008 and 2009 contracts. 2009 projects have not been let and Dederich was requesting a rollover of funds for the 2009 project into 2010. Qualified bidders were discussed. Three of the 10 contractors didn't respond to the bid request properly and were eliminated. There has been poor performance in the past. The lowest bid may not be the most important thing with this project. New bids and qualification lists were discussed. Adding new names to the list without going through the whole bidding process again was discussed. The bidding process itself was discussed. Firms don't always remain the same. Kathy Schauf offered to help with the process. Ashford and Netzinger agreed to serve on a selection committee. All surveyors are licensed and the committee could assume they are all qualified to work on the project. Dederich couldn't check each job. He was to come up with a plan for the next meeting.

Motion by Gaalswyk, seconded by Ashford to approve the Surveyor's vouchers in the amount of $1,350.55. Motion carried, 5-0.

The public hearing was called to order at 10:15. The Committee introduced themselves.

The item for review was a petition to amend the Sauk County Zoning Ordinance to reflect the collection of a conversion fee when rezoning out of a certified farmland preservation zoning district pursuant to Wis. Stat. 91.48(1)(b).

Brian Simmert gave the staff report. He reviewed a sample conversion rezone and recommended approval of the petition. Changing the wording to "use" value instead of "assessed" value was discussed.

Exclusive ag. zoning use value and tax credits were reviewed. Farmland preservation was discussed.

John Ederer, Town of Troy Supervisor, appeared as interest may appear. He needed clarification on the fee and what impact it would have on the town.

Seeing no one else wished to appear, the public portion of the hearing was closed at 10:35.

Discussion followed. Motion by Gaalswyk, seconded by Ashford to approve the petition as the law is already in effect. Motion by Lehman, seconded by Netzinger to postpone this decision for 30 days. Where this money would go was discussed. Would the money go to a segregated account? Could the money potentially remain within the County? Compliance with NR 151 rules was reviewed. The Committee discussed funding projects. The Committee had reservations on this program. Gaalswyk supported the delay. The second motion was called and approved, 4-1, with Blakeslee in opposition.

The next item for discussion was on scheduling a night meeting to discuss departmental projects per the Sauk County Finance Committee 2011 budget process. This meeting would be to review programs and priorities. March 9, 2010 at 6:00 P.M. was suggested. The Committee questioned if they could also do regular Committee business at this meeting. They would handle regular Committee business first and the budget process after.

The Committee then reviewed vouchers for the Planning and Zoning Department, Motion by Gaalswyk, seconded by Ashford to approve both warrants, 123109AA and 013110 in the amounts of $8,860.53 and $757.12. Motion carried, 5-0.

Discussion followed regarding notification process to applicants for more information on permits and denial of permits. Some applicants have stated that they did not receive the first letter sent to them requesting more information. The new policy for the office would be to telephone the applicant after the first letter before a denial would be issued. Certified mail was also discussed.

Motion by Ashford, seconded by Gaalswyk to adjourn. Motion carried, 5-0.

Respectfully submitted,


Joel Gaalswyk, Secretary





























Notes by mary white.