Property & Insurance Committee

6-7-2010_approved_minutes.pdf (23 KB)

APPROVED

Members Present: Virgil Hartje, Lowell Haugen, Shawn Posewitz, Al Dippel

Members Absent: Charlie Montgomery

Others Present: Timothy Stieve, Alene Kleczek,Marty Krueger, Bill McClary, Carl Gruber, Kathy Schauf, Julie Hyser

1. Meeting called to order by Hartje at 8:00 a.m. Compliance with Open Meeting Law was met.

2. Adopt Agenda: Motion by Dippel, second by Posewitz to approve agenda. Carried.

3. Adopt draft minutes of May 10, 2010: Motion by Posewitz, second by Dippel to approve
minutes. Carried.

4. Public comment: None

5. Communications: None

6. Business Items:
a. Treasurers Report - None
b. Tim and Alene reported the closing did take place on the Administrators House and the property is officially sold.
c. Tim reported there was a meeting with Dirty Ducts concerning a schedule for the HCC demolition. The company stated that they would meet the completion dates as scheduled and possibly complete the project sooner than expected. The company also expressed that outside of the asbestos, 80% of the materials removed from the HCC will be recycled.
d. Motion by Posewitz to nominate Virgil Hartje to serve on the Capital Improvement Team, Dippel Second the motion. Carried.
e. Tim suggested the Room Use Policy be reviewed and changes be made due to on going problems with the current policy. The proposed changes will be made and will be open for review and approval at the next meeting.
f. A discussion was made concerning County owned property. Marty Krueger stated that the Economic Development Committee has discussed consulting with (2) separate Realtors for details of selling county property such as how it would be divided and how it would be sold. When the information is available Marty suggested holding a joint committee meeting with Property and Insurance and Economic Development to go over the suggestions.

7. Departmental Updates - Risk Management ( Carl Gruber).

a. Carl provided the monthly report for Risk Management.
b. Reviewed Insurance deductibles. Motion by Dippel, second by Posewitz to approve
Deductibles. Carried.

c. Carl discussed the option of bidding the Workers Compensation and Liability Insurance. Motion by Haugen, second by Posewitz to bid the Insurance. Carried.
d. Discussion and consideration of Carl's budget strategic plan. ( Form 1) was made.

Departmental Updates - Buildings, Communications/Towers & Landfill ( Tim Stieve).

a. Tim provided the monthly report for Buildings, Communications/Towers & Landfill
b. Tim reviewed vouchers. Motion by Posewitz, second by Dippel to approve vouchers.
Carried.
c. Tim provided update on Bug Tussel placing a tower at the landfill. Bug Tussel is interested in placing the tower but there is currently no funding.
d. Tim provided an update on the Courthouse Tower. Bids will be available by the end of the month. The work is to be completed prior to year end.
e. Discussion and consideration of Tim's budget strategic plan.( Form 1) was made. Motion by Dippel, Second by Haugen to approve budget strategic plan. Carried.

8. Next Meeting date: Regular meeting was set for July 06, 2010, at 8:00 a.m.

9. Adjourn: Motion by Posewitz, second by Dippel to adjourn. Carried

Respectfully submitted by: Al Dippel, Secretary

Prepared by: Julie Hyser

c. Tim Stieve reported that bids had been received for the HCC Building Removal. Copies of
the four bids were given to each member for review along with a bid tally sheet. Tim noted that
the lowest bid total, Robinson Brothers Environmental, on the bid tally sheet contained only a
Budget number for the removal of the asbestos. Tim noted that the low firm bid was presented
by Dirty Ducts Cleaning. Tim noted that the Request for Proposal specified that bidders provide
a firm bid price. Tim recommended accepting the low firm price of $582,845.00 from Dirty
Ducts Cleaning. A resolution was presented for approval. Representatives from both Robinson
Brothers and Dirty Ducts were present and were allowed to comment. Motion by Posewitz,
second by Montgomery to approve resolution accepting the bid from Dirty Ducts Cleaning
in the amount of $582,845.00 to complete the building removal at the Health Care Center
Property. Carried.
d. Tim Stieve and Alene Kleczek reviewed Ordinance repealing and recreating Chapter 32 of the
Sauk County Code of Ordinances, Emergency Telephone Ordinance. Motion by Posewitz,
second by Haugen to approve Ordinance. Carried.
e. Tim Stieve and Kathy Schauf discussed the study of all county owned properties, similar to what
is happening with the HCC property. There will be more information to follow at upcoming meetings.
f. Tim advised he had been contacted by Commercial Property Associates Inc. They were
interested in possibly purchasing some property owned by Sauk County in West Baraboo next to
the Emergency Management, Buildings & Safety Garage. Tim noted the contact person was
advised of the meeting but there had been no further calls or contact from them.
g. Dana Sechler the Baraboo EMS Director was present to advise that the Baraboo Area Ambulance
District would be interested in purchasing some property at the old Health Care Center or
potentially at other County owned sites to better locate equipment for the various transports that
they do for other hospitals.

8. Departmental Updates - Risk Management
a. Carl Gruber provided the monthly report for Risk Management/Safety.
b. Carl reviewed the deductibles for the month. Motion by Posewitz, second by Montgomery to
approve deductibles. Carried.

Departmental Updates - Buildings, Communications, Towers & Landfill
a. Tim Stieve provided the monthly report for Buildings, Communications, Towers & Landfill.
B. Tim reviewed vouchers. Motion by Montgomery, second by Haugen to approve vouchers.
Carried.
c. Tim noted that there has been nothing further on the Bug Tussel Tower at the Landfill.
d. Tim noted the engineering on the Courthouse Tower is still in progress and is expected to be completed by the middle of this week.

9. Next Meeting date: Regular meeting was set for June 07, 2010, at 8:00 a.m.

10. Adjourn: Motion by Montgomery, second by Haugen to adjourn. Carried.

Respectfully submitted by:


Al Dippel, Secretary

Prepared by: Timothy R. Stieve