Personnel Committee

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Calendar Date:
Friday, March 9, 2012 - 1:00pm

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Meeting Information

  • Agenda
  • Minutes
PDF icon 03/09/12 Agenda (21 KB)
PDF icon 03/09/12 Amended Agenda (21 KB)

*Amended

A quorum of the Sauk County Highway and Parks Committee will be present at this meeting due to three supervisors serving on both committees.

REASON FOR MEETING: REGULAR

1. Call to Order and Certify Compliance with Open Meetings Law.

2. Adopt Agenda.

3. Adopt minutes of previous meetings.

4. Communications.

5. Clerk of Courts – Consideration and discussion of recruitment for vacant Deputy Clerk of Courts position.

6. Public Health – Consideration and discussion of internal promotion of Public Health Technician.

7. AFSCME Local 252 (Sworn Unit) – Holiday pay grievance hearing (SD 2011-01).

8. Possible closed session pursuant to Wis. Stats. § 19.85(1)(f) Considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where par. (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations. Employee Grievance.

9. Reconvene in open session immediately following closed session.

10. Possible consideration and discussion of summer intern position for Personnel Department.*

11. Consideration and discussion of Vacant Position Audits and 2013 budget process.

12. Department Updates:
       a. Carryover Requests
       b. Policies Update
       c. Monthly Report
       d. Review and Approval of Vouchers
       e. Next Meeting
       f. Adjournment

COPIES TO:
County Clerk B. Demars
Administrative Coordinator K. Schauf
Corporation Counsel T. Liebman
Personnel Committee: J. Lane/ T. Meister/ P. Tollaksen/ A. Lombard/ H. Netzinger

Personnel Department, Accounting Department

DATE NOTICE POSTED AND MAILED: March 8, 2012
PREPARED BY: Michelle Posewitz Personnel Department
 

Unapproved
PDF icon 03/09/12 Minutes (37 KB)

MEMBERS PRESENT: A. Lombard, H. Netzinger, J. Lane, T. Meister, P. Tollaksen

OTHERS PRESENT: M. Cook, K. Fults, J. Spencer, V. Meister, M. Posewitz, K. Schauf, T. Vandre, C. Bodendein, S. Dadam, P. Murray, C. Bodendein, C. Warwick, S. Bach

ORDER OF BUSINESS.
The meeting was called to order by Meister at 1:00 P.M. and was certified to be in compliance with the Open Meetings Law.

AGENDA.
 Motion by P. Tollaksen, second by A. Lombard, to adopt the amended agenda. Motion carried.

MINUTES.
 Motion by J. Lane, second by H. Netzinger, Lombard, to approve the January 13, 2012, regular business meeting minutes as sent. Motion carried.

COMMUNICATIONS.
None.

CLERK OF COURTS.
 V. Meister appeared to request ability to conduct recruitment for vacant Deputy Clerk of Courts position. The vacant position has been allocated as part of 2012 budget. The position is responsible for front office coverage, tax intercept, hearings, etc. Motion by J. Lane, second by H. Netzinger to conduct recruitment for vacant Deputy Clerk of Courts position. Meister abstains. Lombard-Nay. Motion carried.

PUBLIC HEALTH.
C. Bodendein appeared to request ability to internally promote S. Borchert into the Public Health Technician project position. Motion by H. Netzinger, second by A. Lombard, to approve internal promotion as presented effective upon passage. Motion carried.

AFSCME LOCAL 252 GRIEVANCE.
 S. Dadam appeared to present grievance information on behalf of AFSCME Local 252 regarding holiday pay. M. Posewitz distributed applicable language from the collective bargaining agreement. Chief Deputy Fults and Lt. Spencer addressed past practice and typical practices for the Sheriff’s Department. The individual received the appropriate amount of compensation for the holiday in question. Motion by P. Tollaksen, second by H. Netzinger to deny the holiday pay grievance (SD 2011-01). Motion carried.

INTERN POSITION.
M. Posewitz presented information with regard to request for human resources intern for the summer months. Prefer third or fourth year student to assist with number of ongoing items. Motion by H. Netzinger, second by A. Lombard, to create Personnel (HR) intern position as presented. Motion carried.

VACANT POSITION AUDITS.
 Supervisor Lombard requested the vacant position audit be reviewed based on the January agenda item. M. Posewitz presented information with regard to process for vetting vacant position requests and the use of attrition. Currently we use a hybrid of following Chapter 13 combined with Committee review of requests. Proposed approach would allow for administrative review/approval then if discrepancy regarding refilling of vacancy proceed to Committee level. Would continue to address new position and reclassification requests as part of budget process when the need arises to allow for greater flexibility. Discussion ensued. Motion by A. Lombard, second by P. Tollaksen, to change process for vacant position audits as presented. Motion carried.

DEPARTMENTAL UPDATE.
M. Posewitz distributed departmental budget numbers and activity report for the month including meetings, recruitments, terminations, labor activities and benefits information. The Committee also discussed potential carryover requests. Posewitz presented the Committee with the monthly unemployment statistics and wellness program initiatives.

Motion by P. Tollaksen, second by H. Netzinger, to accept the Departmental Update and approve the bills in the amount of $1,967. Motion carried.

Motion by P. Tollaksen, second by J. Lane, to adjourn until April 13, 2012, at 1:00 p.m. for regular business meeting. Motion
carried.

MEETING ADJOURNED AT 2:00 P.M.

Respectfully submitted,

Signed by: Andrea Lombard, Secretary