Personnel Committee

Calendar Date:

Tuesday, August 13, 2013 - 2:00pm

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Meeting Information

Agenda
Minutes

personnel_committee_meeting_agenda_8-13-2013.pdf (72 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

COMMITTEE: PERSONNEL COMMITTEE

DATE: Tuesday, August 13, 2013 TIME: 2:00 P.M.

PLACE: Room 213, Second Floor, West Square Building

505 Broadway, Baraboo, WI

REASON FOR MEETING: REGULAR

Call to Order and Certify Compliance with Open Meetings Law.
Adopt Agenda.
Adopt minutes of previous meeting.
Public comment.
Communications.
MIS – Consideration and discussion of updates to the Social Media Policy.
MIS – Consideration and discussion of Mobile Device Policy.
Public Health – Consideration and discussion of creation of .25 FTE Dental Hygienist (project position).
Sheriff’s Department – Consideration and discussion of extension of Dispatch limited term employee in excess of three months.
Consideration of Personnel Department 2014 budget.
Consideration and discussion of internal promotion of Administrative Analyst position.
Department Updates:
1. ACA Updates
2. Negotiations Update
3. Monthly Report
4. Review and Approval of Vouchers
5. Next Meeting
6. Adjournment

COPIES TO:

County Clerk B. Demars

Administrative Coordinator K. Schauf

Corporation Counsel T. Liebman

Personnel Committee: T. Meister/ P. Tollaksen/ H. Netzinger/S. Alexander/C. Held

Personnel Department, Accounting Department

DATE NOTICE POSTED AND MAILED: August 7, 2013

PREPARED BY: Michelle Posewitz Personnel Department

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

August Minutes (65 KB)

MEMBERS PRESENT: T. Meister, S. Alexander, C. Held, H. Netzinger
EXCUSED: P. Tollaksen
OTHERS PRESENT: S. Pate, T. Liebman, M. Posewitz, C. Meister, C. Bodendein, C. Warwick
ORDER OF BUSINESS. The meeting was called to order by Meister at 2:00 P.M. and was certified to be in compliance with the Open Meetings Law.
AGENDA. Motion by S. Alexander, second by H. Netzinger, to adopt the agenda. Motion carried.
MINUTES. Motion by H. Netzinger, second by S. Alexander, to approve the July 12, 2013, regular business meeting minutes as sent. Motion carried.
PUBLIC COMMENT. None
COMMUNICATIONS. None
MIS SOCIAL MEDIA POLICY. S. Pate appeared to present information regarding the updates to the existing Social Media Policy. Specific update includes more detail with regard to how employees should utilize social media related to the workplace and consistency between departments. Motion by C. Held, second by H. Netzinger, to approve the Social Media Policy as presented. Motion carried.
MIS MOBILE DEVICE POLICY. S. Pate presented information regarding the development of the Mobile Device Policy. The new policy addresses the use of personal devices within the workplace and to address unapproved authorization on the internal network. Motion by H. Netzinger, second by S. Alexander, to approve the Mobile Device Policy as presented. Motion carried.
PUBLIC HEALTH. C. Bodendein and C. Warwick appeared to request ability to create .25 FTE Dental Hygienist (project position). Grant dollars have been allocated to fund the position and currently working with seven area schools. Motion by C. Held, second by S. Alexander, to approve the .25 FTE Dental Hygienist (project position) for one year in duration. Motion carried.
SHERIFFS DEPARTMENT. Sheriff Meister appeared to request ability to extend current Dispatch limited term employees an additional six months. There are two vacancies due to attrition; currently conducting recruitment to create eligibility list. Motion by H. Netzinger, second by S. Alexander, to extend the Dispatch limited term employees as presented. Motion carried.
PERSONNEL DEPARTMENT BUDGET. M. Posewitz presented initial 2014 budget request for the Personnel Department. The overall request decreased slightly from prior years. Specific ongoing issues include: Section 125 administration fees; continued use of intern; implementation of classification and compensation analysis; wellness program initiatives and increases in advertising expenses. Motion by H. Netzinger, second by C. Held, to approve the 2014 Personnel Department budget as presented. Motion carried.
ADMINISTRATIVE COORDINATOR/PERSONNEL DEPARTMENT. M. Posewitz appeared to request ability to internally promote S. Bongard into vacant Administrative Analyst position. Motion by H. Netzinger, second by C. Held, to internally promote S. Bongard into vacant Administrative Analyst position effective September 16, 2013. Motion carried.
DEPARTMENTAL UPDATE. M. Posewitz distributed the monthly activities report including meetings, recruitments, terminations, labor activities, EAP utilization and benefits information. Some of the employer portions of the Affordable Care Act were delayed until 2015; the PCORI fees are still in place. Discussed future dates for negotiations as well as the overall process, currently Supervisors Meister, Netzinger and Tollaksen serve on the Negotiations Committee. The classification/compensation consultant conducted employee informational meetings on July 24, 2013; the preliminary timeline was also discussed. Posewitz presented the Committee with the monthly unemployment statistics and wellness program initiatives. Motion by S. Alexander, second by C. Held, to approve monthly report and pay invoices in the amount of $3,670. Motion carried.
Motion by H. Netzinger, second by S. Alexander, to adjourn until Friday, September 6, 2013, at 2:00 p.m. for regular business meeting. Motion carried.
MEETING ADJOURNED AT 2:50 P.M.
Respectfully submitted,
Signed by: Carol Held, Secretary