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Personnel and Insurance Committee
Calendar Date:
SAUK COUNTY BOARD OF SUPERVISORS
MEETING NOTICE/AGENDA
COMMITTEE: PERSONNEL AND INSURANCE COMMITTEE
DATE: Wednesday, May 27, 2020 TIME: 5:00 P.M.
PLACE: West Square Building, Second Floor, Room 213
505 Broadway, Baraboo, WI
Due to the COVID-19 health emergency, this meeting will be conducted in person, virtually, or by phone. Attendance by supervisors is limited to members of Personnel and Insurance Committee. All other supervisors who wish to attend virtually or by phone must call or e-mail the Human Resources Director for an access link. Phone: (929) 205-6099 with webinar ID 824 2917 9394, Members of the public may access this meeting by selecting the link below: http://sauk.granicus.com/ViewPublisher.php?view_id=2
REASON FOR MEETING: SPECIAL
Call to Order and Certify Compliance with Open Meetings Law.
Adopt Agenda.
< >
Consideration and Discussion of Title Change for the Position of Community Liaison to Community Development Coordinator.
Consideration and Discussion of Process for Vacant Position Audits in Accordance with SCCO 13.028.
Consideration and Discussion of Process for Reclassification and New Position Requests for 2021 Budget.
Preliminary Discussion and Process for Renewal of Health Insurance Plan.
Possible Consideration and Discussion of Updates to Employee Handbook Policies and Procedures.
Department Updates:
Remote Work and Telecommuting Update
Negotiations Update
Review of Compensation Philosophy
Review and Approval of Vouchers
Next Meeting
< >
COPIES TO:
County Clerk B. Evert
Administrative Coordinator
Corporation Counsel
Personnel Committee: T.Bychinski/S. Gibson/C. Gruber/T. Spencer/S. Detter
Personnel Department, Accounting Department
DATE NOTICE POSTED AND MAILED: May 22, 2020
PREPARED BY: Personnel Department
Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.
Meeting Information
- Agenda
- Minutes
SAUK COUNTY BOARD OF SUPERVISORS
MEETING NOTICE/AGENDA
COMMITTEE: PERSONNEL AND INSURANCE COMMITTEE
DATE: Wednesday, May 27, 2020 TIME: 5:00 P.M.
PLACE: West Square Building, Second Floor, Room 213
505 Broadway, Baraboo, WI
Due to the COVID-19 health emergency, this meeting will be conducted in person, virtually, or by phone. Attendance by supervisors is limited to members of Personnel and Insurance Committee. All other supervisors who wish to attend virtually or by phone must call or e-mail the Human Resources Director for an access link. Phone: (929) 205-6099 with webinar ID 824 2917 9394, Members of the public may access this meeting by selecting the link below: http://sauk.granicus.com/ViewPublisher.php?view_id=2
REASON FOR MEETING: SPECIAL
Call to Order and Certify Compliance with Open Meetings Law.
Adopt Agenda.
< >
Consideration and Discussion of Title Change for the Position of Community Liaison to Community Development Coordinator.
Consideration and Discussion of Process for Vacant Position Audits in Accordance with SCCO 13.028.
Consideration and Discussion of Process for Reclassification and New Position Requests for 2021 Budget.
Preliminary Discussion and Process for Renewal of Health Insurance Plan.
Possible Consideration and Discussion of Updates to Employee Handbook Policies and Procedures.
Department Updates:
Remote Work and Telecommuting Update
Negotiations Update
Review of Compensation Philosophy
Review and Approval of Vouchers
Next Meeting
< >
COPIES TO:
County Clerk B. Evert
Administrative Coordinator
Corporation Counsel
Personnel Committee: T.Bychinski/S. Gibson/C. Gruber/T. Spencer/S. Detter
Personnel Department, Accounting Department
DATE NOTICE POSTED AND MAILED: May 22, 2020
PREPARED BY: Personnel Department
Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.
Special May Minutes (197 KB) SAUK COUNTY BOARD OF SUPERVISORS
PERSONNEL AND INSURANCE COMMITTEE MINUTES - SPECIAL MEETING
May 27, 2020 – Rm. 213, West Square Building
Members Present: T. Bychinski, C. Gruber, S. Gibson, T. Spencer, S. Detter
Others Present: M. Posewitz, K. Hodges, D. Bretl, MJ Camu
OTHERS PRESENT VIA ZOOM: G. Rehfeldt
ORDER OF BUSINESS. The meeting was called to order by Bychinski at 5:00PM and was certified to be in compliance with the Open Meetings Law.
AGENDA. Motion by S. Gibson, second by T. Spencer, to adopt the agenda. Motion carried.
COMMUNICATIONS. None.
CONSIDERATION OF TITLE CHANGE FOR COMMUNITY LIAISON. Chair McCumber requested review of the title for the positon of Community Liaison, no monetary impact for this change. Motion by C. Gruber, second by S. Gibson to approve the title change of Community Liaison to Community Development Coordinator. Motion carried.
CONSIDERATION OF PROCESS FOR VACANT POSITION AUDITS. M. Posewitz addressed necessary guidance required for departments in accordance with SCCO 13.028. Discussion ensued. Certain departments that provide direct care and keep community peace required to maintain certain level of staffing as 24/7 operation. Continue to evaluate economic situation of the county and other emergent situations. Motion by C. Gruber, second by S. Gibson, to exempt licensed positions from the Health Care Center (primarily certified nursing assistants, licensed practical nurses, registered nurses) and sworn positions and communications center at the Sheriff’s Department, all other departmental vacancies will be reviewed in August as part of the annual budget process in conjunction with the Finance Committee using a modified version of the new position request form. Motion carried.
REVIEW OF PROCESS FOR NEW POSITIONS AND RECLASSFICATIONS FOR 2021 BUDGET PROCESS. M. Posewitz presented the draft documentation for new position and reclassification requests submitted as part of the 2021 budget process. Request to add documentation for space needs and infrastructure. No action taken.
HEALTH INSURANCE PLAN FOR 2021. M. Posewitz presented information regarding the health insurance plan for the following contract year. Broker received preliminary documentation for Quartz for relatively low percentage increases into the following years; inclusive of do not exceed numbers into the following two years. Discussion ensued. Plan to bring formal resolution forward to continue with Quartz health insurance at the June meeting.
DEPARTMENTAL UPDATE. M. Posewitz presented the draft tentative agreements reached with WPPA, if Committee is in support of the proposals, tentative ratification next month. Reviewed Compensation Philosophy with the group in preparation for the budget process. Working on updates to the employee handbook, draft complete in June or July. Motion by S. Gibson, second by C. Gruber, to approve monthly report as presented. Motion carried.
Motion by S. Gibson, second by S. Detter, to adjourn until June 12, 2020, at 2:00PM. Motion carried.
MEETING ADJOURNED AT 6:05 PM.
Respectfully submitted,
Signed by S. Gibson, Secretary