Personnel and Insurance Committee

Meeting Information

Agenda
Minutes

may_2021.pdf (116 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

COMMITTEE: PERSONNEL AND INSURANCE COMMITTEE

DATE: Monday, May 3, 2021 TIME: 5:00 P.M.

PLACE: West Square Building, Second Floor, Room 213

505 Broadway, Baraboo, WI

REASON FOR MEETING: REGULAR

This meeting is open to the public. However, in light of the COVID-19 pandemic, members of the public may wish to watch the meeting on streaming video, which can be found on the County’s webpage at https://www.co.sauk.wi.us/meetings. No one should attend the meeting if they are experiencing COVID- or flu-like symptoms, have a fever, sore throat or recently experienced a loss of taste or smell. Social distancing of 6 feet is required.

Call to Order and Certify Compliance with Open Meetings Law.
Adopt Agenda.
Adopt Minutes of April Meeting.
Adopt Minutes of Special April Meeting.
Public Comment.
Communications.
Health- Discussion and Possible Action for the Internal Promotion of the Public Health Technician.
Health- Discussion and Possible Action of Reclassifying the Public Health Deputy Director Position from 7D63 ($86,613) to 7D62 ($83,016) once it Becomes Vacant in 2021.
Human Services – Discussion and Possible Action on Resolution Authorizing the Department of Human Services to Create One Full Time (1.0 FTE) Children’s Long Term Support Social Worker Position Outside the Budget Process as a Result of the State’s Management of Waitlist and Commitment to Waitlist Elimination.
MIS- Discussion and Possible Action of Allowing the GIS Coordinator and Cartographer to Carryover Vacation Hours in Excess of 186.0 Hours.
UW Extension- Discussion and Possible Action of Increasing the UW Extension Intern Wage from $11.00 to $12.00.
Discussion and Possible Action Revising the Sauk County Employee Handbook.
Department Updates:

Safety Report
Approval of Insurance Claims or Deductibles
Monthly Report
Review and Approval of Vouchers
Next Meeting

Adjournment.

COPIES TO:

County Clerk B. Evert

Administrator B. Miller

Corporation Counsel B. Desmond

Personnel Committee: T.Bychinski/S. Gibson/C. Gruber/T. Spencer/S. Detter

Personnel Department, Accounting Department

DATE NOTICE POSTED AND MAILED: April 30, 2021

PREPARED BY: Personnel Department

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

may_2021_minutes.pdf (102 KB)

SAUK COUNTY BOARD OF SUPERVISORS

PERSONNEL COMMITTEE MINUTES - REGULAR MEETING

May 3, 2021 – Room 213, West Square Building

Members Present: T. Bychinski, S. Detter, C. Gruber, S. Gibson, T. Spencer

Others Present: B. Bodette, D. Brattset, K. Hodges, B. Miller

ORDER OF BUSINESS. The meeting was called to order by T. Bychinski at 5:00PM and was certified to be in compliance with the Open Meetings Law.

AGENDA. Motion by C. Gruber, second by T. Spencer, to approve the agenda. Motion carried.

APRIL MINUTES. Motion by C. Gruber, second by S. Gibson, to adopt the April Meeting Minutes. Motion carried.

SPECIAL APRIL MINUTES. Motion by C. Gruber, second by T. Spencer, to adopt the Special April Meeting Minutes. Motion carried.

PUBLIC COMMENT. None.

COMMUNICATIONS. None.

INTERNAL PROMOTION TO PUBLIC HEALTH TECHNICIAN. K. Hodges presented information regarding the internal employee and their interest in the Public Health Technician role. Discussion ensued. Motion by S. Gibson, second by C. Gruber, to internally promote to Public Health Technician. Motion carried.

RECLASSIFYING THE PUBLIC HEALTH DEPUTY DIRECTOR POSITION FROM 7D63 TO 7D62 ONCE IT BECOMES VACANT IN 2021. K. Hodges presented information regarding the Deputy Director and Director being on the same wage scale. Discussion ensued. Motion by C. Gruber, second by T. Spencer, to reclassify the Deputy Public Health Director position once it becomes vacant. Motion carried.

RESOLUTION AUTHORIZING THE DEPARTMENT OF HUMAN SERVICES TO CREATE ONE FULL TIME CHILDREN’S LONG TERM SUPPORT SOCIAL WORKER POSITION OUTSIDE THE BUDGET PROCESS AS A RESULT OF THE STATE’S MANAGEMENT WAITLIST AND COMMITMENT TO WAITLIST ELIMINATION. D. Brattset and B. Bodette presented information regarding the mandate from the state regarding waitlist elimination and current staffing levels. Discussion surrounding making this a limited term position instead of a full time regular position. Discussion ensued. Motion by T. Spencer, second by S. Detter, to approve the resolution. Motion carried.

ALLOWING THE GIS COORDINATOR AND CARTOGRAPHER TO CARRYOVER VACATION HOURS IN EXCESS OF 186.00 HOURS. K. Hodges presented information regarding the reasons for the request to carryover hours. Discussion ensued. Motion by S. Gibson, second by C. Gruber, to allow the GIS Coordinator and Cartographer to carryover vacation hours in excess of 186.00 hours and to use by July 31. Motion carried.

INCREASING THE UW EXTENSION INTERN WAGE FROM $11.00 TO $12.00. K. Hodges presented information regarding current intern wages across the county, and their plan to remain in budget. Discussion ensued. Motion by S. Gibson, second by C. Gruber, to increase the UW Extension Intern wage from $11.00 to $12.00. Motion carried.

REVISING THE SAUK COUNTY EMPLOYEE HANDBOOK. K. Hodges presented information regarding the additional handbook correction needed for the payroll implementation. Discussion ensued. Motion by C. Gruber, second by T. Spencer, to revise the Sauk County Employee Handbook. Motion carried.

DEPARTMENTAL UPDATE.

K. Hodges presented the monthly workers compensation, insurance claims, and deductibles report; highlighting the safety team meeting and MSDS Online renewal. Motion by S. Gibson, second by C. Gruber, to approve the monthly report and deductibles. Motion carried.

K. Hodges presented the monthly activities report including meetings, benefits, recruitments, attrition, EAP utilization, metrics, and other training information. Highlighting on upcoming training, deferred compensation review upcoming, and negotiations. Motion by C. Gruber, second by S. Gibson, to approve the monthly reports, deductibles, and invoices as presented. Motion carried.

Motion by S. Gibson, second by T. Spencer to adjourn until June 7, 2021 at 5:00PM. Motion carried.

MEETING ADJOURNED AT 6:03 PM.