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Highway and Parks Committee Meeting
Calendar Date:
Meeting Information
- Agenda
- Minutes
hp061318.pdf (83 KB)
COMMITTEE: HIGHWAY AND PARKS COMMITTEE
DATE: Wednesday, June 13, 2018 TIME: 8:00 A.M.
PLACE: Sauk County Highway Office
620 Linn Street, West Baraboo, WI
REASON FOR MEETING: REGULAR
SUBJECTS FOR DISCUSSION:
1. Call to Order and Certify Compliance with Open Meeting Law.
2. Adopt Agenda.
3. Adopt Minutes of Previous Meeting.
4. Public Comment.
5. Coummunications.
a. Airport Report.
b. Update from Economic Development Committee.
c. Great Sauk State Trail Update.
6. Department: Parks
a. Review and Approval of Vouchers.
b. Parks Department Monthly Report.
c. Review Parks Department Monthly Financial Report.
d. Review and Approval of Truck Purchase.
e. Update on White Mound Community Building.
f. Review and Approval of Land Use Agreement with Mill Pond Farms LLC.
g. Discuss Douglas Landing Improvements.
h. Discuss Slow No Wake at White Mound Lake.
i. Update on White Mound Campground Improvements.
j. Consideration of Mission, Vision, Goals and Objectives for 2019 Budget.
k. Consider Waiving Parking Fee for Winning Construction Bidder for the Dredging Project to Park Vehicles at the North End Boat Launch.
7. Department: Highway
a. Open Bid for Asphaltic Pavement Pulverizing and Finishing Grading Project – CTH F.
b. Open Bid for Paving Project for CTH F.
c. Open Bid for Pavement Cold-In-Place Recycling (Foamed Asphalt) & Milling Project – CTH B.
d. Open Bid for Paving Project – CTH B.
e. Review and Approval of Vouchers.
f. Highway Department Monthly Report.
g. Review Highway Department Monthly Financial Report.
h. Discussion on Chapter 15 ATV/UTV.
i. Consideration of Mission, Vision, Goals and Objectives for 2019 Budget.
j. WCHA Update.
k. Discuss Mechanics Clothing Allowance.
l. Local Bridge Update.
8. Public Comment.
9. Next Meeting.
10. Adjournment.
COPIES TO:
P. Vedro County Clerk
Committee Members County Website
DATE NOTICE MAILED: June 8, 2018
PREPARED BY: Office of the Sauk County Highway Commissioner
Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.
hp061318.pdf (83 KB) SUBJECTS FOR DISCUSSION:
1. Meeting called to Order by Chairman Dave Riek.
Present: Peper, Bychinski, Berlin, Lins, and Riek.
Absent: None.
2. Adopt Agenda.
Motion by Lins, seconded by Berlin.
Motion carried.
3. Adopt Minutes of Previous Meeting.
Motion by Peper, seconded by Bychinski.
Motion carried.
4. Public Comment.
Bob Spencer clarified ATV Insurance on roadways.
No Action.
5. Communications.
a. Airport Report.
No Report.
b. Update on Economic Development Committee.
P Vedro updated Committee on growth and development of County.
No Action.
c. Great Sauk State Trail Update.
M Stieve updated committee on trail pass implementation.
P Gavinski updated committee on the clearing and brushing that continues and Tier 1 fencing will also be completed by the end of June.
No Action.
6. Department: Parks
a. Review and Approval of Vouchers.
Motion by Bychinski, seconded by Berlin to approve May 2018 vouchers in the amount of $12,078.21.
Motion carried.
b. Parks Department Monthly Report.
M Stieve updated the committee on projects completed in May.
No Action.
c. Review Parks Department Monthly Financial Report.
M Stieve updated the committee.
No Action.
d. Review and Approval of Truck Purchase.
Committee discussed. Motion made by Peper, seconded by Lins to accept low bid, contingent on delivery. Voted, then turned down motion to amend the June 15, 2018 agenda to act on it then.
No Action.
e. Update on White Mound Community Building.
M Stieve updated on the progress.
f. Review and Approval of Land Use Agreement with Mill Pond Farms LLC.
J Steinhorst updated the committee
Motion by Bychinski, seconded by Berlin.
Motion carried.
g. Discuss Douglas Landing Improvements.
M Stieve and B Vallencourt updated the committee.
h. Discuss Slow No Wake at White Mound Lake.
M Stieve updated the committee. Slow No Wake with a motorized boat was approved January, 2016. Many are for and against it. This agenda item will be brought back in July for further discussion.
i. Update on White Mound Campground Improvements.
M Stieve updated the committee, 7 sites improved.
j. Consideration of Mission, Vision, Goals and Objectives for 2019 Budget.
M Stieve updated the committee on the budget. D. Riek asked about maintenance issues and costs on the trail. Matt met with the trail commission relating to maintenance costs and getting an MOU signed with the villages..
k. Consider Waiving Parking Fee for Winning Construction Bidder for the Dredging Project to Park Vehicles at the North End Boat Launch.
Motion by Bychinski, seconded by Peper to authorize up to 10 parking passes given to the winning bidder.
Motion carried.
7. Department: Highway
a. Open Bid for Asphaltic Pavement Pulverizing and Finishing Grading Project – CTH F.
The Kraemer Company for $19,545.00
Motion made by Peper, seconded by Bychinski.
Motion carried.
b. Opening Bid for Paving Project for CTH F.
D.L. Gasser Construction Company for $111,056.00
Motion made by Peper, seconded by Bychinski.
Motion carried.
c. Open Bid for Pavement Cold-In-Place Recycling (Foamed Asphalt) & Milling Project – CTH B.
W K Construction for $253,165.00
Motion made by Peper, seconded by Lins.
Motion carried.
d. Open Bid for Paving Project – CTH B.
Scott Construction for $539,237.50
Motion made by Peper, seconded by Lins.
Motion carried.
e. Review and Approval of Vouchers.
Motion by Peper, seconded by Bychinski to Approve May 2018 vouchers in the amount of $129,941.51.
Motion carried.
f. Highway Department Monthly Report.
P Gavinski updated the committee on May Highway Projects and upcoming projects.
No Action.
g. Review Highway Department Monthly Financial Report.
P Gavinski updated the committee.
No Action.
h. Discuss on Chapter 15 ATV/UTV.
Committee discussed changes. Pat will follow up with Deb and bring back to July Highway Committee and potential County Board approval in July.
No Action.
i. Consideration of Mission, Vision, Goals and Objectives for 2019 Budget.
Motion by Lins and Berlin, Approved 2019 Missions, Visions and Goals.
No Action.
j. WCHA Update.
P Gavinski discussed bridge strengthening.
k. Discuss Mechanics Clothing Allowance.
P Gavinski updated the committee on current procedures we have with the mechanics & reimbursement. Pat has been in discussion with the mechanics and they have asked to get the contract in house and under County’s name. Committee agreed and Pat will continue to move forward.
l. Local Bridge Update.
P Gavinski received a letter on June 4 stating we would receive no funding on CTH W or CTH V. Received another letter on June 7, with proposed funding for CTH W Bridge.
No Action.
8. Public Comment.
None.
9. Next Meeting.
Wednesday, July 11, 2018 @ 8:00 a.m.
10. Adjournment.
Motion by Bychinski, seconded by Lins.
Motion carried.
Respectfully submitted:
_______________________________
Tommy Lee Bychinski
Secretary
Cc: County Clerk
Matt Stieve
Committee
County Website
Supporting Documents
hp061318.pdf (83 KB)