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Highway and Parks Committee
Calendar Date:
Meeting Information
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Agenda (21 KB) Amended Agenda (22 KB) SAUK COUNTY BOARD OF SUPERVISORS
* AMENDED AGENDA
COMMITTEE: HIGHWAY AND PARKS COMMITTEE
DATE: Thursday, February 14, 2013 TIME: 8:00 A.M.
PLACE: Sauk County Highway Office
620 STH 136, West Baraboo, WI
REASON FOR MEETING: REGULAR
SUBJECTS FOR DISCUSSION:
1. Call to Order and Certify Compliance with Open Meeting Law.
2. Adopt Agenda.
3. Adopt Minutes of Previous Meeting.
4. Public Comment.
5. Communications.
a. Airport Report.
b. Update from Economic Development Committee.
6. Department: Parks
a. Review and Approval of Vouchers.
b. Approve Carryforward Requests.
c. Appearance by Cam Adams Requesting Approval for Special Event at White Mound Park.
d. Discuss Plans for 2013 Comprehensive Outdoor Recreation Plan (CORP).
e. Approve Resolution for Purchase of Pickup Truck.
f. Discuss Mid-term Assessment - Generation of Strategic Issues.
7. Department: Highway
a. Review and Approval of Vouchers.
b. Review and Approval of Ordinance for ATV/UTV Trails on County Highway System.
c. Discuss Replacement of Motor Graders.
d. Review Department Organization Structure.
e. Discuss Mid-term Assessment – Generation of Strategic Issues.
f. Approve WisDOT Traffic Maintenance Agreement.
g. Discuss Road Construction Projects for 2013.
h. Discuss Equipment Purchases for 2013.
*i. Review and Approve Replacement of 2000 Gallon Fuel Tank at Baraboo Shop.
8. Next Meeting.
9. Adjournment.
COPIES TO:
S. Koenig County Clerk
Committee Members County Website
DATE NOTICE MAILED: February 11, 2013
PREPARED BY: Office of the Sauk County Highway Commissioner
Minutes (29 KB) SUBJECTS FOR DISCUSSION:
1. Meeting called to Order by Chairman Hartje. Present: Hartje, Stevens, Meister and Peper.
Absent: Tollaksen.
Also present: Muchow; Koenig; Carignan; Cam Adams – Longboard Event Organizer; Kathy Schauf – Admin Coordinator; Bev Vaillancourt – Town of La Valle Chair.
2. Adopt Agenda. Motion by Stevens, seconded by Meister.
Motion carried.
3. Adopt Minutes of Previous Meeting. Motion by Stevens, seconded by Meister.
Motion carried.
4. Public Comment.
None.
5. Communications.
Bev Vaillancourt reported that the Town of La Valle passed their ATV/UTV Ordinance. Muchow reported on a traffic accident involving a Highway Department plow truck.
No Action
a. Airport Report.
No Action.
b. Update on Economic Development Committee.
No Action.
6. Department: Parks
a. Review and Approval of Vouchers. Discussion followed.
Motion by Stevens, seconded by Peper to approve December 2012 vouchers in the amount of $ 107.52 and to approve January 2013 vouchers in the amount of $ 8,388.09.
Motion carried.
b. Approve Carryforward Requests.
10062520 524400 99605 Park Maint. Firehouse $ 10,557.00
10062520 531800 MIS Dept. Chargeback
(ongoing project to allow campers to check site availability online) $ 20,000.00
10062520 539900 Other, unused timber sale revenue $ 58,134.00
10062523 539100 Fish and Game, Shanahan dam projects $ 4,803.00
10062164 524300 White Mound House Maint. $ 11,216.00
10062694 County Dam Maintenance $ 158,729.00
Motion by Stevens, seconded by Peper to approve Carryforward Requests.
Motion carried.
c. Appearance by Cam Adams Requesting Approval for Special Event at White Mound Park.
No Action.
d. Discuss Plans for 2013 Comprehensive Outdoor Recreation Plan (CORP).
No Action.
e. Approve Resolution for Purchase of Pickup Truck.
Motion by Stevens, seconded by Hartje to approve Resolution for purchase of pickup truck from Ewald Automotive in the amount of $ 21,796.00.
Motion carried.
f. Discuss Mid-term Assessment – Generation of Strategic Issues.
No Action.
7. Department: Highway
a. Review and Approval of Vouchers. Discussion followed.
Motion by Peper, seconded by Stevens to approve December 2012 vouchers in the amount of $ 4,733.66.
Motion carried.
Motion by Meister, seconded by Peper to approve January 2013 vouchers in the amount of
$ 126,208.88.
Motion carried.
b. Review and Approval of Ordinance for ATV/UTV Trails on County Highway System.
Motion by Meister, seconded by Peper to approve Ordinance for ATV/UTV Trails on County Highway System.
Motion carried.
c. Discuss Replacement of Motor Graders.
No Action.
d. Review Department Organization Structure.
No Action.
e. Discuss Mid-term Assessment – Generation of Strategic Issues.
No Action.
f. Approve WisDOT Traffic Maintenance Agreement.
Motion by Meister, seconded by Stevens to approve WisDOT Traffic Maintenance Agreement.
Motion carried.
g. Discuss Road Construction Projects for 2013.
No Action.
h. Discuss Equipment Purchases for 2013.
No Action.
i. Review and Approve Replacement of 2000 Gallon Fuel Tank at Baraboo Shop.
No Action.
8. Next Meeting. Motion by Stevens, seconded by Meister to adjourn to the next regular scheduled meeting set for Thursday, March 14, 2013 at 8:00 a.m. at the Highway Department office.
Motion carried.
9. Adjournment.
Respectfully submitted:
_______________________________
Donald Stevens
Secretary
Cc: County Clerk
Steve Koenig
Committee
County Website