Highway and Parks Committee

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Thursday, March 10, 2011 - 8:00am

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  • Minutes
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SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:         HIGHWAY AND PARKS COMMITTEE

A quorum of the Sauk County Personnel Committee will be present at this meeting due to three supervisors on both committees.

DATE:                       Thursday, March 10, 2011                           TIME:  8:00 A.M.

PLACE:                     Sauk County Highway Office

                                    620 STH 136, West Baraboo, WI

 

REASON FOR MEETING:              REGULAR

 

SUBJECTS FOR DISCUSSION:

 

1.      Call to Order and Certify Compliance with Open Meeting Law.

2.      Adopt Agenda.

3.      Adopt Minutes of Previous Meeting.

4.      Public Comment.

5.      Communications.

6.      Department:  Parks

a.       Review and Approval of Vouchers.

b.      Discuss and Approve Change Order for Ayres Engineering Contract.

c.       Approve Resolution for Change Order for Rennhack Construction.

d.      Approve Draft Agreement with Village of Lake Delton for Usage of Delton Dam Site.

e.       Discuss Possible Outlay Items for 2012 Budget.

f.       Review Draft Redstone OIM (Operation, Inspection, Maintenance) and Draft Redstone EAP (Emergency Action Plan).

7.      Department:  Highway

a.       Review and Approval of Vouchers.

b.      Possible Closed Session Pursuant to Wisc. Stats. 19.85 (1)(c) Considering Employment, Promotion, Compensation or Performance Evaluation Data of any Public Employee over which the Governmental Body has Jurisdiction or Exercises Responsibility. Performance Evaluation of Highway Commissioner.

c.       Reconvene in Open Session.

d.      Review Plan for Locating Truck Scale and Fuel System at West Baraboo Facility.

e.       Discuss Spring County Highway Weight Restrictions.

f.       Discuss Installation of Fiber Optic to West Baraboo Highway Office.

g.      Discuss Date for Committee Night Meeting in May for Discussion of Vision/Mission Goals and Programs.

h.      Discuss Road Construction Projects for 2011.

i.        Open Bids for Two (2) 60,000 GVW Tandem Trucks at 9:30 a.m.

j.        Review and Approve Replacement of Highway Commissioner and Patrol Superintendent Vehicles.

k.      Discuss Proposed Transportation Budget Reductions.

l.        Discuss Equipment Purchases for 2011.

m.    Discuss Roof Repairs to Salt Sheds.

n.      Discuss Attendance of 2011 WCHA Summer Highway Conference.

8.      Next Meeting.

9.      Adjournment.

 

COPIES TO:

S. Koenig                    County Clerk

Committee Members

County Website

 

DATE NOTICE MAILED:   March 3, 2011

PREPARED BY:                   Office of the Sauk County Highway Commissioner

 

Unapproved

SUBJECTS FOR DISCUSSION:

 

1.      Meeting called to Order by Chairman Hartje. Present: Hartje, Meister, Stevens, Tollaksen and Netzinger.

Absent: None.

Also present: Muchow; Koenig; Carignan; Kathy Schauf – Admin Coordinator; Todd Liebman – Corp. Counsel; Kevin Nelson – Wisconsin Kenworth; Doug Petsch – Capital City/Lakeside Int’l.

2.      Adopt Agenda. Motion by Meister, seconded by Netzinger.

Motion carried.

3.      Adopt Minutes of Previous Meeting. Motion by Tollaksen, seconded by Stevens.

Motion carried.

4.      Public Comment.

None.

5.      Communications.

None.

6.      Department: Parks

a.       Review and Approval of Vouchers. Discussion followed.

Motion by Tollaksen, seconded by Stevens to approve February 2011 bills in the amount of

$ 17,746.17 and the December 2010 bills in the amount of $ 350.00.

      Motion carried.

b.   Discuss and Approve Change Order for Ayres Engineering Contract.

      No Action.

c.       Approve Resolution for Change Order for Rennhack Construction.

No Action.

d.      Approve Draft Agreement with Village of Lake Delton for Usage of Delton Dam Site.

No Action.

e.       Discuss Possible Outlay Items for 2012 Budget.

No Action.

f.       Review Draft Redstone OIM (Operation, Inspection, Maintenance) and Draft Redstone EAP (Emergency Action Plan).

No Action.

7.      Department: Highway

a.       Review and Approval of Vouchers. Discussion followed.

Motion by Meister, seconded by Tollaksen to approve February 2011 bills in the amount of

$ 294,169.07.

      Motion carried.

b.      Possible Closed Session Pursuant to Wisc. Stats. 19.85(1)(c) Considering Employment, Promotion, Compensation or Performance Evaluation Data of any Public Employee over which the Governmental Body has Jurisdiction or Exercises Responsibility. Performance Evaluation of Highway Commissioner.

Motion by Meister, seconded by Tollaksen to convene in Closed Session.

Roll call vote:        Meister            Yes                  Hartje              Yes

                        Stevens            Yes                  Tollaksen         Yes

                        Netzinger        Yes

Roll call vote carried unanimously.

c.       Reconvene in Open Session.

Motion by Meister, seconded by Tollaksen to reconvene in Open Session.

      Motion carried. See Minutes of Closed Session.

d.      Review Plan for Locating Truck Scale and Fuel System at West Baraboo Facility.

No Action.

e.       Discuss Spring County Highway Weight Restrictions.

No Action.

f.       Discuss Installation of Fiber Optic to West Baraboo Highway Office.

No Action.

g.      Discuss Date for Committee Night Meeting in May for Discussion of Vision/Mission Goals and Programs.

Meeting set for May 12, 2011 @ 5:00 p.m.

      No Action.

h.      Discuss Road Construction Projects for 2011.

No Action.

i.        Open Bids for Two (2) 60,000 GVW Tandem Trucks at 9:30 a.m.

Bid award tabled until special meeting of Highway & Parks Committee on 3/15/11.

No Action.

j.        Review and Approve Replacement of Highway Commissioner and Patrol Superintendent Vehicles.

Motion by Meister, seconded by Tollaksen to approve the purchase of one Chevrolet Tahoe from Ewald Chevrolet-Buick in the of $ 28,707.00 and one Dodge Ram 1500 from Ewald Chrysler-Jeep in the amount of $ 20,344.00 on the State bid program.

Motion carried.

k.      Discussed Proposed Transportation Budget Reductions.

No Action.

l.        Discuss Equipment Purchases for 2011.

No Action.

m.    Discuss Roof Repairs to Salt Sheds.

No Action.

n.      Discuss Attendance of 2011 WCHA Summer Highway Conference.

No Action.

8.      Next Meeting. Motion by Stevens, seconded by Tollaksen to adjourn to the next regular scheduled meeting set for Thursday, April 14, 2011 at 8:00 a.m. at the Highway Department office.

Motion carried.

9.      Adjournment.

 

 

 

Respectfully submitted:

 

 

_______________________________

Donald Stevens

Secretary

 

Cc:       County Clerk

            Steve Koenig

            Committee

            County Website