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Finance, Personnel & Insurance Committee
Calendar Date:
Meeting Information
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SAUK COUNTY BOARD OF SUPERVISORS
MEETING NOTICE/AGENDA
AGENDA
COMMITTEE: FINANCE, PERSONNEL & INSURANCE
DATE: Wednesday, May 14, 2025
TIME: 4:00 p.m.
PLACE: Room 213, West Square Building, 505 Broadway, Baraboo, WI 53913
REASON FOR MEETING: REGULAR
A quorum may be present consisting of members of the Aging & Disability Resource Center Committee; Economic Development Committee; Finance, Personnel & Insurance Committee; Health and Human Services Committee; Land Resources & Extension Committee; Law Enforcement & Judiciary Committee; Public Works and Infrastructure Committee; and Executive & Legislative Committee. No governing body will exercise any responsibilities, authority, or duties except for the Finance, Personnel and Insurance Committee. It is possible that a quorum of county board members will be at this meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the County Board pursuant to State ex rel Badke v. Greendale Village Board, Wis 2d 553, 494 n.w.2d 408 (1993), and must be noticed as such, although the County Board will not take any formal actions at this meeting. It is also possible that there may be quorums of other County Board Committees present, although those committees will not take any formal action at this meeting.
SUBJECTS FOR DISCUSSION:
- Call to Order and Certify Compliance with Open Meeting Law.
- Adopt Agenda.
- Adopt Minutes of Previous Meeting(s).
- Public Comment.
- Communications.
- Business Items.
a. Discussion and Possible Action on Resolution to Purchase Vehicles for Transportation Program and Amend the 2025 Budget.
b. Discussion and Possible Action on Resolution to Commit for Use of County Opioid Settlement Funds to Support a Grant Match Requirement for the Vital Strategies Request for Application.
c. Discussion and Possible Action on Resolution Authorizing Purchase of a New Electronic Voting System and Voting Equipment.
d. Discussion and Possible Action on Resolution Assigning Funds as of December 31, 2024 and Amending the 2024 Budget (2024 Year end closing).
e. Discussion and Possible Action on Resolution Assigning Funds as of December 31, 2024 and Amending the 2025 Budget for These Assignments (Carryforwards).
f. Update on the American Rescue Plan (ARPA) funds.
g. Discussion and possible action on the revisions for the Employee Handbook and Administration and Management Manual effective May 25, 2025.
h. Discussion and possible action to approve the continuation of off step pay for Ashley Klang and Patricia Gumenna through July 19, 2025.
i. Discussion and consideration of budget timeline, guidelines, priorities, strategic issues and calendar.
j. Set meeting special meeting date/time in September for County Administrator’s budget presentation.
k. Presentation of County financial reports.
7. Personnel and Insurance Department Update.
a. WC/Safety/Risk Management Report
b. Benefits Report
c. Department Report
d. Monthly report and Year-to-date budget report.
e. Review and approval of invoices: Personnel and Insurance Department.
8. Treasurer’s Department Update.
a. Monthly report – Year-to-date budget report. Investment reports.
b. Review and approval of invoices: Treasurer Department.
9. Accounting Department Update.
a. Monthly report – Year-to-date budget report.
b. Review and approval of invoices: Accounting Department.
c. Review and approval of Committee payments.
10. Next Meeting: June 11, 2025
11. Adjournment.
COPIES TO:
Burchill Carver Eberl Evert, A Lohr Lombard McCumber Roxen Spencer, T
Blodgett Cooke Hause Horkan Machovec Mijal Thompson Weitzel Wilson
PREPARED BY: Accounting, Personnel and Treasurer Department
Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3286 or the free nationwide telecommunications relay service (TRS), by calling 7-1-1,) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.
Sauk County Finance, Personnel & Insurance Committee
Wednesday, May 14, 2025
Room 213, West Square Building, Baraboo
Members present: Gaile Burchill, Sheila Carver, Lynn Eberl, Tim McCumber, Aaron Evert, Terry Spencer
Not present: Andrea Lombard, Brandon Lohr, Jake Roxen
Others present: Anna Cooke, Becky Evert, Lynn Horkan, Jessica Machovec, Tara Thompson, Lisa Wilson, Timothy Kabat, Jennifer Weitzel
The meeting was called to order by Chair Eberl at 4:00 PM. Certification of open meeting compliance was given. Motion by A Evert, second by McCumber to adopt the agenda. Motion carried. Motion by A Evert, second by Burchill to adopt the minutes of the previous meeting from April 9, 2025. Motion carried.
Public Comment: None
Communications: None
Discussion and possible action on Resolution to Purchase Vehicles for Transportation Program and Amend the 2025 Budget.
Horkan explained the Transportation Program and the need for two new vehicles in the amount of $67,949 and $35,781, which will be paid from the Transportation Trust Account. Discussion followed. Motion by Lombard, second by Evert to approve the Resolution to Purchase Vehicles for Transportation Program and Amend the 2025 Budget. Motion carried.
Discussion and possible action on Resolution to Commit for Use of County Opioid Settlement Funds to Support a Grant Match Requirement for the Vital Strategies Request for Application.
Weitzel explained the Vital Strategies program and how the grant would assist in carrying out opioid abatement as required by the settlement funds. The match funding will be up to $100,000 for one year. Discussion followed. Motion by McCumber, second by Spencer to approve the Resolution to Commit for Use of County Opioid Settlement funds to Support a Grant Match Requirement for the Vital Strategies Request for Application. Motion carried.
Discussion and possible action on Resolution Authorizing Purchase of a New Electronic Voting System and Voting Equipment.
B Evert explained the need for the new equipment as the current equipment is 10 years old. The cost of the new equipment is $491,208. Motion by Carver, second by McCumber to approve the Resolution Authorizing the Purchase of a New Electronic Voting System and Voting Equipment. Motion carried.
Discussion and possible action on Resolution Assigning Funds as of December 31, 2024 and Amending the 2024 Budget (2024 Year end closing).
Horkan discussed the 2024-year end closing process. Motion by McCumber, second by Spencer to approve the Resolution Assigning Funds as of December 31, 2024 and Amending the 2024 Budget (2024 Year End Closing). Motion carried.
Discussion and possible action on Resolution Assigning Funds as of December 31, 2024 and Amending the 2025 Budget (Carryforwards).
Horkan discussed the carryforwards in the amount of $12,370,370. Motion by Burchill, second by Carver to approve the Resolution Assigning Funds as of December 31, 2024 and Amending the 2025 Budget (Carryforwards). Motion carried.
Update on the American Rescue Plan (ARPA) funds.
Horkan reviewed the quarterly report as of March 31, 2025, for ARPA funds.
Discussion and possible action on the revisions for the Employee Handbook and Administration and Management Manuel effective May 25, 2025.
Cooke explained the changes to the Employee Handbook regarding the Health Care Center policy change for overtime to be handled as any hours over 40 hours during a week. Motion by Lohr, second by McCumber to approve the revisions for the Employee Handbook effective May 11, 2025. Motion carried.
Discussion and possible action to approve the continuation of off step pay for Ashley Klang and Patricia Gumenna through July 19, 2025.
Cooke shared the reasons for continuing of off-step pay for the two employees for extra duties at the Health Care Center. Motion by McCumber, second by Evert to approve the continuation of off step pay for Ashley Klang and Patricia Gumenna through July 19, 2025. Motion carried.
Discussion and consideration of budget timeline, guidelines, priorities, strategic issues, and calendar.
Horkan reviewed the budget timeline. Any action on the guidelines and priorities can be taken next month.
Set meeting and special meeting date/time in September for County Administrator’s budget presentation.
Discussion followed. Motion by Evert, second by Burchill to approve the special meeting date/time to September 24, 2025, at 4:00pm. Motion carried.
Presentation of County Financial reports.
Horkan presented the county financial reports for December 2024 and March 2025. Motion by McCumber, second by Spencer to receive the County Financial Reports. Motion carried.
Personnel and Insurance Department Update.
Cooke reviewed departmental activities and various reports.
Review and Approval of Invoices for the Personnel and Insurance Department.
Motion by Burchill, second by Spencer to approve invoices in the amount of $222,370.85. Motion carried.
Treasurers Department Update.
Machovec reviewed departmental activities, financial reports, and investment reports.
Review Approval of Invoices for the Treasurer’s Department.
Motion by Evert, second by Carver to approve invoices for $211,988.87 and $8,288.04. Motion carried.
Accounting Department Update.
Horkan reviewed departmental activities, monthly report, and budget report.
Review and Approval of Invoices for the Accounting Department.
Motion by Carver, second by Evert to approve invoices for $1,409.28. Motion carried.
Motion by Evert, second by Carver to approve the Committee payments of $12,938.00. Motion carried.
Next meeting(s):
Wednesday, June 11, 2025, at 4:00 PM.
Motion by Carver, second by Lombard to adjourn the meeting. Motion carried.
Respectfully submitted,
_______________________
Gaile Burchill,
Finance, Personnel & Insurance Committee Secretary