Finance Committee Meeting

Calendar Date:

Thursday, October 5, 2023 - 9:00am

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Meeting Information

Agenda
Minutes

finance_committee_agenda_10-05-23.pdf (137 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

COMMITTEE: FINANCE

DATE: Thursday, October 5, 2023

TIME: 9:00 a.m.

PLACE: Room 213, West Square Building, 505 Broadway, Baraboo, WI 53913

A quorum may be present consisting of members of the Aging & Disability Resource Center and Veterans Service Office Committee; Board of Health; Economic Development Committee; Executive & Legislative Committee; Extension Education, Arts & Culture Committee; Finance Committee; Health Care Center Board Of Trustees; Highway Committee; Human Services Board; Land Resources & Environment Committee; Law Enforcement & Judiciary Committee; Personnel & Insurance Committee and Property Committee. No governing body will exercise any responsibilities, authority or duties except for the Finance Committee. It is possible that a quorum on county board members will be at this meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the County Board pursuant to State ex rel Badke v. Greendale Village Board, Wis 2d 553, 494 n.w.2d 408 (1993), and must be noticed as such, although the County Board will not take any formal actions at this meeting. It is also possible that there may be quorums of other County Board Committees present, although those committees will not take any formal action at this meeting.

SUBJECTS FOR DISCUSSION:

Call to Order and Certify Compliance with Open Meeting Law.
Adopt agenda.
Adopt minutes of previous meetings.
Public Comment.
Communications.
Business Items.

a. Discussion and possible approval authorizing Public Health Covering Wisconsin Community Mobilizer Mini Grant in the amount of $4,900.

b. Presentation and review of Administrator Miller’s 2024 budget recommendation.

c. Presentation of County financial reports.

7. Treasurer’s Department Update.

a. Monthly report – Year-to-date budget report. Investment reports.

b. Review of Treasurer Department 2024 budget.

c. Review and approval of invoices.

8. Accounting Department Update.

a. Monthly report – Year-to-date budget report.

b. Review of Accounting Department 2024 budget.

c. Review and approval of invoices: Accounting Department

d. Review and approval of Committee payments.

9. Next Meeting.

10.Adjournment.

COPIES TO:

Dorner Eberl Flint Krueger McCumber Horkan

Miller Machovec Thompson Stewart

PREPARED BY: Accounting Department

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

signed-_finance_committee_minutes_10-05-2023.pdf (67 KB)

Sauk County Finance Committee

Thursday, October 5, 2023

Room 213, West Square Building, Baraboo

Members present: Tom Dorner, Lynn Eberl, Mike Flint, Marty Krueger, and Tim McCumber

Others present: Lynn Horkan, Jessica Machovec, Brent Miller, Treemanisha Stewart, Tara Thompson and members of the public.

The meeting was called to order by Chair Krueger at 9:00 AM. Certification of open meeting compliance was given. Motion by Flint, second by Dorner to adopt the agenda. Motion carried. Motion by McCumber, second by Flint to adopt the minutes of the previous meetings from September 13, 2023, and September 19, 2023. Motion carried.

Public Comment: None

Communications: None

Discussion and possible approval authorizing Public Health Covering Wisconsin Community Mobilizer Mini Grant in the amount of $4,900.

Stewart informed the committee that Public Health was awarded a grant in the amount of $4,900 to advertise health insurance offerings to lower income constituents. Discussion followed. Motion by Flint, second by Eberl to Approve accepting the Public Health Covering Wisconsin Community Mobilizer Mini Grant in the amount of $4,900. Motion carried.

Presentation and review of Administrator Miller’s 2024 budget recommendations.

Miller presented the Administrator’s Budget. Discussion followed.

Presentation of County financial reports.

Horkan will have the August financials for the special meeting on October 11. Motion by Flint, second by McCumber to postpone the August financials to the October 11, 2023, special meeting. Motion carried.

Treasurer’s Department Update.

Machovec reviewed departmental activities and financial reports. Forty-seven properties were sold during the month of August, they will be back on the tax roll.

Treasurer’s Budget Update.

Machovec presented the 2024 Treasurer’s budget. The most significant change being the investment income increase.

Treasurer’s Review and Approval of Invoices.

Motion by Flint, second by Dorner to approve invoices of $180,049.32 and $578.49. Motion carried.

Accounting Department Update.

Horkan reviewed departmental activities and financial reports.

Accounting Budget Update.

Horkan presented the 2024 Accounting budget. Changes included with the budget are goals to update financial policies procedures to incorporate General Accounting Standards Board (GASB) updates and use of carryforward funds for a limited term employee to assist with implementation of the Class & Compensation study.

Accounting Review and Approval of Invoices.

Motion by Dorner, second by McCumber, to approve committee payments of $13,525.10. Motion carried.

Next meeting(s):

Wednesday, October 11, 2023, at 9:00 am

Thursday, November 2, 2023, at 9:00 am

Motion by Flint, second by McCumber to adjourn the meeting at 10:12 am. Motion carried.

Respectfully submitted,

_______________________

Richard “Mike” Flint, Finance Committee Secretary